Public Services and Procurement Canada
Self-assessment on the forward direction of the Call to Action on Anti-Racism, Equity, and Inclusion in the Federal Public Service
Goal setting
Question 1
Has your organization set goals (for fiscal year 2023-2024 or future fiscal years) for recruiting and promoting Indigenous peoples and Black and other racialized people?
- Work is underway to set goals.
Please provide details and/or examples, including what your organization is using to set its goals (e.g., operational priorities, labour market availability [LMA], population data, workforce availability [WFA]), and how these goals are communicated to employees, if applicable. What has been the most helpful in advancing towards the goals you have set? What challenges, if any, have you encountered?
From April 1, 2023, to March 31, 2024, representation of persons with disabilities at Public Services and Procurement Canada (PSPC) increased from 4.9% to 6.5%, while racialized employee representation rose from 17.5% to 18.9%, and Indigenous representation from 2.9% to 3.1%, during the same period.
PSPC has been using the existing workforce availability data, which is calculated based on the 2016 Census and the 2017 Canadian Survey on Disability. While PSPC has worked to close gaps, shortfalls continue in representation for Indigenous Peoples and persons with disabilities at the organizational level. Recognizing that goals set using 2016 and 2017 data need to be updated, PSPC is positioning to adjust its goals accordingly using more currently available statistical information, to ensure its representation priorities remain aligned with Canada’s rapidly changing demographics.
Challenges in setting goals, whether hard numbers or percentage goals, using consistent and current data is only part of the picture. Varying approaches exist. PSPC is assessing departmental practices and central agency direction. In addition, goal setting must account for (and address) potential barriers in staffing and promotion, such as manager bias, inadequate or delayed accommodations, and language barriers. The methodology also needs to focus on key factors related to career progression, including employee access to training (such as second language training), and career development programs.
There is a need to leverage other solutions to close the representation gaps, rather than relying solely on recruitment. While PSPC has not established representation goals for promotions, we have placed a greater emphasis on retention and the employee career life-cycle experience. We have set the stage to support development and mobility through the implementation of several progressive activities and programs, which are embedded in PSPC’s Diversity and Inclusion Action Plan. This work is accelerating the promotion rates of Black and Indigenous employees, with promotion rates having grown by 1% and 0.5% respectively for the two groups between 2021 to 2022 and 2023 to 2024. Highlights of these programs include:
- PSPC’s Second Official Language Scholarship Program continues to be recognized as a best practice in its commitment to helping equity-seeking employees overcome language barriers
- In 2023 to 2024, 16 scholarships were awarded, providing up to 250 hours of second language training each
- Since 2021, the Leading, Elevating, Aspiring and Developing Sponsorship (L.E.A.D.) program has provided a catalyst for equity members seeking executive (EX) career development
- The 2022 to 2023 cohort had a total of 12 equity group protégés, including 3 Black, 4 other racialized and 3 Indigenous employees. That year, the program led to 4 EX-01 or EX equivalent promotions, 1 EX-02 promotion and 1 EX minus 1 promotion
- The 2023 to 2024 cohort, recently completed, had 8 protégés, including 3 Black employees and 3 employees from other racialized groups. Thus far, the 2023 to 2024 cohort has led to 1 EX equivalent promotion
- PSPC also participates in the interdepartmental Mosaic Leadership Development Program (for EX development)
- There are several regionally based initiatives as well, such as the Atlantic Region’s Investment in Black Talent program, which promotes career development of Black employees at lower levels
In addition, PSPC’s Career Services team continues to develop interns through a partnership with the Public Service Commission’s Federal Internship Program for Canadians with Disabilities.
PSPC also actively sets and revises goals for Inuit representation as part of a broader Government of Canada efforts focused on recruitment and retention measures. These are set out in PSPC’s Inuit Employment Plan, which responds to its obligations under the Nunavut Act.
Question 2
Has your organization set goals to foster greater inclusion (for fiscal year 2023-2024 or future fiscal years)?
- Work is underway to set goals.
Please provide details and/or examples, including which metrics or data your organization is using, if applicable (e.g., your Public Service Employee Survey results, pulse surveys, exit interviews, human resources administrative data).
Our inclusion strategy is embedded in the Diversity and Inclusion Action Plan (DIAP). The DIAP was developed through the lens of the Public Services and Procurement Canada (PSPC) employee life-cycle experience. This life cycle prioritized our commitments through 39 distinct DIAP actions organized under 3 pillars, with each activity intended to support or enhance the life-cycle experience.
The initial development of the DIAP also leveraged data and metrics obtained through engagement with employee networks, various centres of expertise and stakeholders, as well as findings from an Employment Systems Reviews conducted in 2021 to 2022.
The DIAP has supported significant progress in advancing the objectives outlined in the Clerk’s Call to Action: Forward Direction message, with more than 85% of the DIAP actions considered completed or ongoing.
- the Second Official Language Scholarship Program, providing funding for up to 250 hours of language training for equity group employees who identify as Indigenous Peoples, Black and racialized persons, persons with disabilities or 2SLGBTQIA+; a total of 16 scholarships were offered in fiscal year 2023 to 2024.
- the PSPC Managers Diversity and Inclusion Toolkit, with tools, resources and tips for recruiting and managing diverse teams
- an ongoing partnership with 2 external organizations that, in fiscal year 2023 to 2024, led to the hiring of 8 neurodiverse candidates for casual and term positions
- promotion of a diversity lens and Gender-based analysis plus guide to facilitate inclusion in human resources strategic planning policies and programs
- the Diversity and Inclusion Learning Path, containing a list of available courses related to diversity and inclusion (D&I)
- facilitated an Unconscious Bias training for all PSPC executives and a mandatory minimum of 4 hours of training related to D&I annually for all employees
- national promotion of the Mental Health and Well-Being Scorecard (based on the 13 psychosocial factors)
- recruitment and training of 20 equity group members for PSPC’s Listening Ear: Peer Support Program, providing informal, confidential and voluntary support through a diverse network
In addition, our branches and regions are held accountable for taking action to foster equity and inclusion and to “initiate, develop and promote employee engagement events and activities on topics related to diversity, inclusion, multiculturalism and well-being.” Highlights from actions driven by branches and regions in 2023 to 2024 include:
- the Atlantic Region, in partnership with the region’s Pay Administration Branch, led the creation of the 2-year Investment in Black Talent (IBT) program, where Atlantic-based PSPC Black employees at various levels participate in a structured 2-year agenda supported by mentorship and assignment opportunities
- a total of 9 participants are expected to complete the inaugural IBT program in the second quarter of 2024 to 2025
- the Ontario Region opened the Fort William First Nation GCcoworking site, the first of these PSPC sites on First Nation land, and incorporated Ojibwe language into exterior and interior signage
- the Western Region participates in the Inuit Learning Plan Development Program, aimed at helping Nunavut Inuit develop skills for potential jobs in the federal public service in Nunavut
- the Human Capital Management Solutions participated in an information technology apprenticeship for Indigenous Peoples, resulting in 2 employees being hired for 2-year terms
- Real Property Services implemented an evergreen strategy for expanding career paths, increasing language training capacity, and developing leaders and aspiring leaders among members of its equity-seeking community
Measuring progress
Question 3
Has your organization developed an approach for measuring progress towards your established goals?
How is the approach being implemented within your organization (e.g., how is it communicated to employees? What are the roles of executive team members including the Chief Data Officer and Head of Audit and Evaluation and regional management if applicable? How are you reporting on results and outcomes both internally and externally?)?
Through the use of various score cards, Public Services and Procurement Canada (PSPC) captures progress on key diversity and inclusion (D&I) and mental health commitments. D&I results are presented and shared through the D&I Dashboard. The dashboard highlights key qualitative and quantitative data, including representation (trends, breakdowns by occupational group), inflows and departures, equity in staffing (trends, process types, occupational categories), promotional rates, Public Service Employee Survey (PSES) results, and other metrics, to assess progress against established benchmarks. In addition, the PSPC Mental Health, Well-Being and Inclusion Scorecard maps the PSES results against the 13 psychosocial factors incorporated in the dashboard.
PSPC is also focused on tracking progress against the 39 actions in the Diversity and Inclusion Action Plan (DIAP). As of fiscal year-end 2023 to 2024, over 85% of these actions are considered completed. As we enter the final year of the plan, our attention now turns to capturing and measuring sustainable outcomes of these actions, including progress towards cultural change. To this end, we are currently examining methodologies to create the diversity and inclusion Performance Measurement Framework, which will capture, benchmark and track progress on a list of key cultural inclusion indicators using available data sources, such as the PSES, as well as ad hoc internal data sources.
Dashboard reporting is conducted quarterly, while DIAP progress is reported semi-annually. Results, identifying progress, pressure points and gaps are shared with management teams across the organization, and with the Executive Management Committee for discussion and decision on strategic direction. Regional and branch representation is also reported quarterly, while qualitative results on branch and region activity are reported on an annual basis.
PSPC is stretching forward to develop an enhanced approach to measuring D&I progress. Consultations were undertaken with the Office of the Chief Audit, Evaluation and Risk Executive. Stakeholder consultations have included PSPC’s D&I co-champions, diversity networks and Reconciliation Unit, along with their co-champions.
Consequential accountability
Question 4
How is your organization using performance management and/or talent management processes to establish accountability for results?
- Qualitative objectives are in performance management agreements.
Please provide details about how performance management and/or talent management processes are being used to establish accountability for results.
Accountability for results is embedded in the performance management agreement (PMA) of every Public Services and Procurement Canada (PSPC) executive. All PSPC executives are held accountable for results in preparing the next generation of leaders through succession planning and by “recognizing, recruiting, developing and retaining diverse talent at all levels.”
All executive PMAs contain an extensive list of performance measures (indicators) that directly respond to the Call to Action, holding each executive accountable for:
- committing to learn about racism, reconciliation, accessibility, equity and inclusion, while fostering a psychologically and physically safe and healthy environment
- empowering employees to speak up about bias and oppression, and better equipping managers to address these issues
- taking measures to create a healthy and safe workplace aligned with PSPC’s Mental Health, Well-Being and Inclusion Strategy
- advancing anti-racism, diversity, equity, inclusion and accessibility in the public service
- continuing efforts to appoint Indigenous employees, persons with disabilities, and other racialized employees to and within the executive group through career development and talent management
- supporting the participation of Indigenous employees, persons with disabilities and other racialized employees in leadership development programs (for example, the Executive Leadership Development Program)
- promoting wellness, diversity and inclusion in a hybrid workplace
PSPC’s renewed talent management (TM) program places increased focus on the inclusion of diverse talent and represents a key deliverable of the Diversity and Inclusion Action Plan. Since 2023, PSPC has been developing a talent placement pilot project that involves succession planning and the identification and development of talent to fill future staffing needs. The talent placement concept was made possible through initial partnerships between PSPC’s Human Resources Branch, Science and Parliamentary Infrastructure Branch and Quebec Region. The pilot is continuing into its second year, with the addition of the Digital Services Branch as a new partnering participant. Supporting the TM program is a new platform in PSPC’s learning system (Alto) that will document employee profiles and talent placement activity.
The talent placement pilot will allow PSPC to sustain a talented workforce and to increase employee engagement, retention and mobility within the organization.
Plans for 2024 to 2025 will include formal communications to introduce and promote the talent placement concept and prepare managers and employees for the official launch, set for early 2025 to 2026. Implementation timelines for the program include:
- mid-year 2024 to 2025
- career discussions take place between managers and their employees
- managers introduce the talent placement concept to employees
- year-end 2024 to 2025
- management teams discuss proposed talent placements during review panel committees
- managers hold career discussions with employees and assign a talent placement for each employee
- beginning of year 2025 to 2026
- employees assigned a succession or mobility placement are invited to complete their employee profile
- a talent inventory is created
Specific, tangible actions outlined in the forward direction of the Call to Action
Question 5
Have you, as head of your organization, and/or your executive teams sponsored at least two Indigenous employees and Black and other racialized employees to prepare them for leadership roles?
- My executive team has sponsored at least two Indigenous employees and Black and other racialized employees to prepare them for leadership roles.
Please provide details about the nature of sponsorship that you and/or your executive team have provided, along with other programs, such as mentorship or leadership development, if applicable.
Public Services and Procurement Canada (PSPC) has leveraged various equity-focused career and executive (EX) development programs as a means of supporting the career development of high-potential Black and Indigenous employees. Through these programs, PSPC’s Deputy Minister (DM), Arianne Reza, continues to support the sponsorship and preparation of high-potential equity candidates for future leadership roles.
PSPC has achieved particular success since the introduction of the Leading, Elevating, Aspiring and Developing Sponsorship (L.E.A.D.) program in 2021 to 2022, which sponsors high-potential employees from equity-seeking groups for EX development. Since the program’s introduction, a total of 14 EX (or EX equivalent) equity member promotions have resulted from the L.E.A.D. program to date.
PSPC also partners with the Mosaic Leadership Development Program, which focuses on the development of EXs.
Additionally, we wanted to highlight regionally based initiatives, such as the Investment in Talent program for Black employees in Atlantic Region, which promotes career development of Black employees at lower levels. There are 9 high-potential Black participants who are expected to complete this 2-year program in May 2024.
The PSPC DM remains the Deputy Minister Champion for Saint Paul University (SPU). Her role includes student recruitment and the promotion of the Government of Canada as an employer of choice to a largely bilingual student population. Under the DM’s leadership, PSPC’s Human Resources Branch has hosted career outreach activities at SPU twice per year, including outreach targeted for Indigenous students in collaboration with SPU’s Indigenous Centre and Elders.
PSPC also organizes or attends various career fairs at other post-secondary institutions throughout the year.
Question 6
Have you, as head of your organization, personally endorsed at least one recruitment campaign for Indigenous employees and Black and other racialized employees?
- I have personally endorsed at least one recruitment campaign for:
- Indigenous employees
- Work is underway so that I will personally endorse at least one recruitment campaign for Indigenous employees and Black and other racialized employees.
Please provide details.
As the Clerk-appointed Deputy Minister Champion for Saint-Paul University, Deputy Minister (DM) Arianne Reza is tasked with strengthening relationships between the Government of Canada and the university while building awareness of federal public service career opportunities and facilitating recruitment and branding activities. The university is known for its diverse and bilingual student population.
The DM personally tracks reports of departmental staffing activity, as well as career progression rates of Black and Indigenous peoples, and persons with disabilities to gauge success in achieving diversity and inclusion priorities and to ensure that actions align with the Clerk’s Call to Action.
Public Services and Procurement Canada’s (PSPC) Human Resources Branch has been charged to increase external recruitment activity (career fairs) targeting members of equity groups while filling talent requirement of the department. Career fairs focus on recruitment of Indigenous Peoples, persons with disabilities, as well as those with expertise or education in areas where positions are more difficult to fill and who are referred to the PSPC-targeted recruitment inventory. Registrants receive communications based on their profile (such as sharing a poster relevant to their field). The inventory is updated annually to confirm interests and ensure an up-to-date pool of candidates for internal reference. For fiscal 2023 to 2024, PSPC participated in 27 career fairs, in partnership with 18 universities and employment organizations. This included 5 career fairs at Saint-Paul University, 3 at the University of Ottawa, and 1 each at the Atlantic Region Diversity Employment Network and the Ottawa Aboriginal Coalition.
Question 7
Has your organization prioritized official language training for Indigenous employees and Black and other racialized employees who are ready for advancement?
- My organization has prioritized official language training for:
- Indigenous employees
- Black employees
- Racialized employees
How is your organization prioritizing official language training?
Second language training is supported through a decentralized approach at Public Services and Procurement Canada (PSPC). Branches and regions determine for themselves the prioritization and selection criteria for supporting language training for their respective employees, to ensure the training aligns with their branch context.
In addition, since 2021, PSPC has offered an annual Second Official Languages Scholarship Program for members of equity-seeking groups. The scholarship finances up to 250 hours of individual language training for each recipient, with the goal of addressing disproportionate language barriers that prevent or impede equity groups career advancement. In fiscal 2023 to 2024, 16 scholarships were awarded.
Does your organization offer access to Indigenous language training or have plans to offer access? Please provide details.
PSPC does not actively offer an Indigenous language training program, although we do promote Indigenous culture and language through events and awareness sessions including those organized by PSPC’s Indigenous Circle of Employees.
Question 8
Has your organization provided support and/or invested resources for organizational employee networks and communities?
- Engagement with employees and employee networks in my organization’s decision-making is meaningful and regular.
- Governance structures are in place to support employee networks and communities (e.g., champions, champions/chairs participate at management tables).
- Material supports are provided for employee networks and communities (e.g., dedicated funding, FTE support, allowing time to engage in activities).
Please provide additional detail about how your organization engages with and supports employee networks and communities.
Since April 2021, Public Services and Procurement Canada (PSPC) has funded the full-time at-level salary expenses of chair positions for each of our 5 diversity networks. The 5 networks are: 1) the PRIDE at Work Network, 2) the Indigenous Circle of Employees, 3) the Black Professionals Network, 4) the Persons with Disabilities Network, and 5) the Visible Minority Network.
The networks have seen significant growth in membership over the past 3 years. From April 2022 to March 2024 the combined membership has grown from 4,952 to 5,979 members, a 17% increase in network participation that now represents a third of PSPC’s total population.
In terms of governance, the networks are supported by PSPC’s Diversity and Inclusion Co-Champions and report to the Taskforce on Anti-racism, Workplace Culture and Equity. Thenetworks create safe spaces where employees feel empowered to speak up on issues related to racism and discrimination, as well as guiding their members with the tools and services available to feel included. They also play an important role as consultative bodies providing insight into systemic barriers created by organizational policies and programs. As such, network chairs, and when required the network membership, are consulted for input during the development of various internal strategies and action plans. Network chairs are also invited or are part of several PSPC governance tables. They are often consulted by senior management, branches and regions to provide lived-experience input into PSPC policies, programs, tools and services. They are also consulted to provide input into organizational reporting activities.
Question 9
Has anti-racism, equity and inclusion work been embedded in your organization’s integrated business plan and/or mental health plan?
- Anti-racism, equity and inclusion work has been embedded in the organizational plan.
- Anti-racism, equity and inclusion work has been embedded in regional and/or branch plans.
Question 10
Does your organization have a calendar to avoid holding major meetings and events during significant religious, spiritual, and cultural periods?
- My organization currently has a calendar for this purpose.
If the calendar already exists, please provide additional details on how this calendar is communicated or promoted within your organization.
Public Services and Procurement Canada’s (PSPC) Policy, Planning and Communications Branch (PPCB) has been working to leverage and communicate important calendar dates shared by Heritage Canada that will help the department avoid holding meetings on these important dates. The calendar sets out both specific dates and month-long celebrations. A link to this calendar is available to all employees through PSPC’s MySource internal web page. Additionally, events commemorating key diversity and inclusion celebrations are published in the weekly internal “In the Know” newsletter to all employees. We recognize that this is a new requirement that will need more awareness, training and modeling of behaviors before becoming embedded as a standard practice across all of PSPC’s branches and regions.
PSPC’s Deputy Minister (DM) also promotes the equity, diversity and cultural inclusion calendar though internal messaging “From the DM’s Desk”. Examples of past topics include awareness of Black History Month, National Day for Truth and Reconciliation and International Day for Persons with Disabilities. Other related topics have included: “Creating a respectful and inclusive workplace together” and “Building a representative and inclusive workforce”.
To ensure senior management is kept aware of upcoming significant dates and events, the Assistant Deputy Minister of PPCB leads the Executive Management Committee bi-weekly briefing on commemorative days. This raises awareness and ensures that PSPC branches and regions take measures to avoid scheduling large work events on these days.
Additional information about your organization’s ongoing initiatives
Question 11
What are two or three specific barriers that you have faced in advancing work on the Call to Action?
Please provide two or three examples.
Public Services and Procurement Canada (PSPC) strives to create a diverse and inclusive workplace and is committed to supporting the Call to Action (CTA). However, certain challenges or barriers outside of our sphere of influence continue to make fully supporting the CTA difficult.
- Modernization delays (Employment Equity Act and self-identification):
- Increasing development and consistent application of tools that support the Call to Action, including a standard methodology for establishing departmental-level recruitment goals:
- Developing an effective multi-dimensional assessment of culture change consistently applied across government:
Question 12
Recognizing that employees often have multiple identities, what actions is your organization undertaking to support Indigenous employees and Black and other racialized employees who are also members of other communities, such as persons with disabilities, 2SLGBTQIA+ communities and religious minorities who face compounding barriers of discrimination?
Please provide details.
The Diversity and Inclusion Action Plan (DIAP) is designed to respond to the Call to Action (CTA) and includes the designated employment equity (EE) groups identified in the Employment Equity Act (persons with disabilities, visible minorities, Indigenous Peoples and women), Black people, 2SLGBTQIA+. The DIAP considers intersectionality in its approach to be truly inclusive. PSPC is challenged to capture this information as intersectionality data is not yet available through the current self-identification questionnaire. Intersectionality continues to be an ongoing discussion topic and efforts are made to raise awareness of its compounding effects. Additionally, it is challenging to assess the effectiveness of strategies to support intersectional identities as a lack of data risks hiding barriers.
PSPC, however, is taking action to mitigate the data issue by starting to integrate intersectionality identification in employee departmental self-declaration forms used for programs supporting EE groups, for example PSPC’s Second Official Language Scholarship Program and the Leading, Elevating, Aspiring and Developing Sponsorship (L.E.A.D.) program. In both instances, the programs recognize intersecting identities and support inclusion throughout.
Finally, we note that the Task Force on Anti-Racism, Workplace Culture and Equity continues to embed intersectional language in all of its communications products to enrich and build a more dynamic understanding of the barriers and bias experiences by employees of equity groups.
Question 13
In your first year of implementing the forward direction of the Call to Action, what impact has this work had on the culture of your organization?
Please provide the two or three most important impacts.
Real and sustainable impacts are hard to measure in the short term. We have witnessed a heightened awareness surrounding the importance of diversity, equity and inclusion priorities and corresponding increases in the number of activities, actions and innovative programs (often led nationally and by our branches and regions) that support these priorities. We are keenly focused on results.
The Call to Action (CTA) messages to deputies have inspired Public Services and Procurement Canada (PSPC) to move beyond current activities and implement strategies affecting representation and organizational culture. Some of these activities have already been identified in the current PSPC Diversity and Inclusion Action Plan (DIAP), for example, the implementation of the Managers Diversity and Inclusion Toolkit in collaboration with the task force. The toolkit contains links, advice and resources that support leadership accountability. Together, the DIAP’s 39 activities have significantly increased our focus on the CTA and on our departmental diversity and inclusion priorities.
This has set the stage for PSPC to proactively seek to develop tools, such as the diversity and inclusion Performance Measurement Framework (PMF) in order to enable PSPC to gain a better understanding of the impact of the concrete actions being undertaken. It will also provide opportunities to course correct or refine strategies and policies when required. The PMF will use multiple dimensions to measure progress and will capture the realities of intersectional identities. The task force and diversity networks have been consulted in the early stages of development of the PMF.
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