School Health Grant for Youth: Questions and Answers

Current status: closed

This funding opportunity is now closed. For information about approaches and initiatives to school health, please visit School Health - Canada.ca

If you have any questions that are not answered on this page, please email the Youth Policy and Partnerships Unit at school.health.grant-subvention.sante.scolaire@phac-aspc.gc.ca.

The Questions and Answers document will be updated to reflect any new questions received from applicants that are not already answered. Please be sure to check back regularly for new information!

Part 1: General information

How many grants will be given out?

We anticipate funding 30 to 60 grant applications.

Where does this money come from?

This grant is administered by the Public Health Agency of Canada (PHAC). PHAC's Youth Policy and Partnerships Unit (YPPU) provides direction and oversight of this School Health Grant for Youth to support youth in developing initiatives that encourage and promote healthy living in their school. More information on how PHAC supports school health can be found on our School Health Page

What if I cannot receive emails from the Youth Policy and Partnerships Unit?

Some school boards block students' school email accounts from receiving external emails as a protective measure. Because of this, please ensure that you use a personal email account when you email your completed Application to the YPPU. We also ask that you please add our email address (school.health.grant-subvention.sante.scolaire@phac-aspc.gc.ca) to your email account's 'safe senders' list to prevent our emails going to your spam or junk folders.

If I am awarded grant funding, will my project activities be eligible to fulfill my school’s requirements for volunteer or community service hours?

Yes, it might be eligible, however this will vary by project and school board. We encourage students to check their school’s eligible activities for volunteer or community service activities to make sure, or ask the school administration if unsure. If your school board has provided a form to track student volunteer or community service hours, this form will often contain examples of eligible and ineligible activities.

 

Part 2: Project planning

What can I spend the grant money on?

Please refer to the Applicant Guide (Section 8.0).

Who should my mentor be and what is their role?

Although not mandatory, you are encouraged to work with a mentor. Your mentor can be a trusted family member or friend, community leader, teacher, guidance counsellor, principal, school administrator, sports coach, or other instructor (for example, gymnastics, piano, dance, etc.).

Although you and your team are still driving the project, your mentor can provide guidance, motivation, leadership, support (including emotional support) and can help answer questions you may have.

Can I partner with a club or council within my school?

Yes. As long as you and your team of youth are leading the project, you can partner with a club or council within your school.

Can I partner with an organization outside of my school?

Yes. Since the objective of this grant funding is to improve healthy living in your school, as long as your project benefits your peers in your school, you can partner with an outside organization.

Does my project have to be linked to my school?

Yes, the objective of the grant is to provide direct funding to youth to develop youth-driven and youth-inspired projects which address health issues within their school context and environment. Your project activities can take place outside of the physical school (for example, at a local community center) but must be designed to impact the student population within the school that you currently attend.

What if the total cost of my project exceeds the funding amount I am applying for?

Although the maximum amount of grant funding we can provide is $3500, we understand that some projects might cost more than this. We encourage you to be creative to find more funding through other means to cover the remainder of your project (for example, other grants, donations from organizations, etc.). Tips for writing a letter or email to community organizations can be found in the Youth Planning Booklet (Section 3.0). In the budget table of the Application you should only include items that you plan to fund through the School Health Grant for Youth.

Part 3: Application process

Do I need to let my school know I am applying to this grant?

Yes. Please notify your school administration (a vice principal or principal) before you submit your Application. To help ensure that your idea is in line with your school's policies and practices, please provide your school administration with a brief overview of your proposed project. Your school administration may be able to offer you some helpful advice and guidance. Some schools may have specific requirements to approve projects and others may simply wish to be notified. Please double check what you will need to do with your school administration. You may wish to use our poster on our website to help start this conversation.

How do I know which level of funding to apply for?

Please refer to the Applicant Guide (Section 4.0).

How do I sign the Application?

Only applications that are signed either by a signature or an e-attestation can be accepted. Please refer to the Application (Part E) for further details on how to sign.

What if I run into technical difficulties with the Application?

Please email YPPU at school.health.grant-subvention.sante.scolaire@phac-aspc.gc.ca for assistance.

Do I need my own bank account?

Yes, in order to receive funding from PHAC, you must have your own bank account under your name. This means that you cannot use an account that you share with your parents or siblings, or use a friend's account on your behalf. The name on the bank account must match the name on the submitted and signed Application.

If you do not have your own bank account but still want to apply for this grant, you may consider opening your own account. There are many financial institutions that offer free chequing and savings accounts for youth.

We plan to develop and implement our project as a team: how do we apply as a group?

Sounds great! We encourage you to work as a team to develop your idea, complete the Application and carry out the project. Please note that if you are applying as a team, 1 individual must submit the Application on behalf of the group. If the Application is approved, the youth who submitted the Application will receive the grant funding.

Can I apply to the grant if I have participated in an engagement session or have received funding through the School Health Grant for Youth in the past?

Yes!

How do I complete the Application form?

The Application will ask you to complete 3 questions in the form of a paragraph or bullet points and to complete a project expense table. For each question, please make sure to include information to answer all the sub-questions. For the project expense table, please be sure to include only eligible expenses (see Section 8.0 of the Applicant Guide) and make sure the total of all your expenses equals the exact amount of funding you are applying for. We also have some example expense tables in our Applicant Guide and example projects on our website and in our Youth Planning Booklet , that you can use to help guide your thinking. Please review your final Application form before submitting it to ensure that all mandatory sections have been completed. Unfortunately, incomplete Applications will not be considered.

How will my Application be graded?

When we are reviewing Applications, we will not be focusing too much on proper sentence structure, grammar and so on. Instead, we will be looking at the ideas and efforts you put forward in the Application. Each question has a word limit, but the more information you can give us the better! Please also make sure you have completed all mandatory sections before submitting your Application. Unfortunately, incomplete Applications will not be considered. Please refer to the Applicant Guide (Section 9.0) for more information on the review process.

Part 4: Approval process

What if my Application does not get approved?

Unfortunately, because we have limited funding, we are not able to approve all the great Applications we receive. If your project is not selected, it is not a reflection of you, your team, or your amazing ideas! We are inspired by every Application we receive and encourage you to reapply in the future.

If my Application does not get approved, what else can I do with my idea?

If your Application is not approved for funding, there are still many other ways to get involved and make a difference in your school! Consider applying to another youth grant, (for example, micro-grant opportunities for youth through Canada Service Corps), reaching out to your school administration and/or community organizations (for example, local community centres, local businesses, libraries, etc.) or your school office to see if they can help. Tips for writing a letter or email to community organizations can be found in the Youth Planning Booklet (Section 3.0).

Part 5: Project implementation

Can I change my project after I submit my Application?

Sometimes plans do need to change due to situations out of our control. Changes to your project that are still similar with the original intent of your submitted ideas and budget would be acceptable. If your Application is approved and you do find yourself in this situation, please email the YPPU at school.health.grant-subvention.sante.scolaire@phac-aspc.gc.ca and we can discuss further at that point.

Part 6: Funding

Why do you need my Social Insurance Number (SIN) on the Direct Deposit form?

A SIN is required on the Direct Deposit form as this grant funding is considered income by the Canada Revenue Agency. Your SIN is also required in PHAC's internal financial system to release your grant funding.

What if I don't spend all of my grant funding by the end of the project?

All funding as outlined in the budget submitted with your Application should be spent. However, we recognize that sometimes plans need to change due to situations out of our control; in those cases please email school.health.grant-subvention.sante.scolaire@phac-aspc.gc.ca and explain the changes in your budget and your new project plans. If, at the end of your project, you do have a small amount of money remaining, please reach out to YPPU via email and we can assist you further.

Part 7: Project completion

Do I need to submit receipts for purchases I make with grant funding?

Since this grant opportunity is a one-time opportunity to help youth fund their ideas and projects, you are not required to submit receipts for purchases you make with grant funding. Generally speaking, grant opportunities from PHAC do not require you to account for how you have spent grant funding. Although we ask that you follow your submitted budget as closely as possible, once your project is complete you do not need to explain to us how you spent the grant funds.

Can I request a document that proves I was successful in this grant opportunity for use in future applications (such as for a job, scholarship, university, college, etc.)?

Once we receive your Project Report, YPPU will send you a signed completion certificate for your records.

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