Information for Authors
Updated February 1, 2018
The Canada Communicable Disease Report (CCDR) is a bilingual, peer-reviewed journal on infectious diseases. It is published on the Government of Canada website by the Public Health Agency of Canada and is available through PubMed, PubMed Central, and PubMed Central Canada. CCDR is published on the first Thursday of every month, with combined issues in March/April and July/August. The current issue’s table of contents is sent by email to all subscribers.
On this page:
- Objective and scope
- Open access policy
- What we are looking for
- How to prepare an article for CCDR
- How to submit an article to CCDR
- How articles are reviewed and processed
- What happens when an article is accepted
- How CCDR addresses errors and conflicts
- How to contact the editorial office
Objective and scope
The objective of CCDR is to advance the capacity to prevent, detect and mitigate the effects of infectious diseases in Canada and worldwide. Its readers include clinicians, public health professionals, researchers, teachers, students and others who are interested in infectious diseases. To do this, we provide authoritative and practical information by publishing surveillance reports, outbreak reports, original research, rapid communications, advisory committee statements and more.
Open access policy
The CCDR adheres to the Directory of Open Access Journals (DOAJ) definition of open access: that users have the right to read, download, copy, distribute, print, search or link to the full text of all articlesFootnote 1. The journal does not charge article processing charges (APCs) or submission charges and is free of charge to all readers.
What we are looking for
The CCDR welcomes submissions, from across Canada and elsewhere, of articles on infectious diseases that inform policy, program development and practice. The CCDR follows the recommendations of the following organizations:
- Canada's Tri-Council (Policy Statement on Ethical Conduct on Research Involving Humans)Footnote 2;
- Canadian Council of Animal Care GuidelinesFootnote 3;
- Council of Scientific Editors' (Scientific Style and Format)Footnote 4;
- Directory of Open Access JournalsFootnote 1;
- International Committee of Medical Journal Editors (ICMJE)Footnote 5;
- Public Health Agency of Canada (Policy for the Publication of Scientific and Research Findings);
- Sex and Gender Equity in Research (SAGER) (Guidelines)Footnote 6; and
- The Treasury Board of Canada Secretariat (Policy on Official LanguagesFootnote 7 and Standard on Web Accessibility)Footnote 8.
The CCDR does not publish policy statements, with the exception of Advisory Committee statements. Authors retain the responsibility for the content of their articles and opinions expressed are not necessarily those of the Public Health Agency of Canada (PHAC).
Types of articles
The CCDR publishes a wide variety of articles (Table 1). Word counts cover the main body of the text and do not include the abstract, tables or references. Author checklists for many article types have now been published. Other types of articles, such as conference summaries, may also be appropriate; consult the Editor-in-Chief (firstname.lastname@example.org) prior to submission.
|Type of article
|Addresses a stand-alone issue, setting forth strengths and arguments to support a point of view, as well as potential weaknesses and counter-arguments.|
|Includes cohort and case-control studies on infectious diseases as per the Strengthening the Reporting of Observational Studies in Epidemiology (STROBE) guidelines.|
|Implementation scienceFootnote 10
|Describes an innovative process, policy or program designed to monitor or decrease the impact of an infectious disease and generally includes an evaluation of how it worked.|
|Provides a first-hand practice-based account and insights about the prevention, detection or management of an infectious disease.|
|Outbreak reportFootnote 11
|Provides information about an outbreak, summarizing its epidemiology, risk factors, associated morbidity and mortality, public health interventions and outcomes.|
|Summarizes content from many specialized articles or sources into one broadly scoped article or introduces a topic for those who may be reading about this topic outside their field of expertise.|
|Qualitative studiesFootnote 13
|Analyzes data from direct field observations, in-depth interviews and/or written documents to identify themes that generate hypotheses on complex phenomena.|
|Rapid communicationFootnote 14
|Provides a short, timely and authoritative report of an emerging or re-emerging infectious disease that typically includes the results of preliminary investigations and any interim clinical and public health recommendations.|
|Surveillance reportFootnote 15 (2,000−2,500 words)||Summarizes the trends in the incidence or prevalence of an infectious disease in Canada and analyzes the changes.|
|Survey reportFootnote 16 (1,500−2,000 words)||Identifies "what is" in a population based on self-reports and follows the Checklist for Reporting Results of Internet E-Surveys (CHERRIES).|
|Systematic reviewFootnote 17 (2,000−2,500 words)||Provides a review of the literature according to the Preferred Reporting Items for Systematic Reviews and Meta-Analyses (PRISMA).|
Co-publications, or publishing the same article in two different places, may be considered when it meets the requirements of the ICMJEFootnote 18, especially when it is on a topic of blic health importance and is directed to two different audiences. Contact the Editor-in-Chief (email@example.com) to discuss this possibility prior to submission.
How to prepare an article for CCDR
Articles should be written in a clear, logical and compelling fashion. Avoid jargon and minimize the use of abbreviations. The CCDR encourages submission soon after a study is complete. Data should be no more than three years old.
Style and formatting requirements
Articles may be submitted in either English or French and prepared with Microsoft Word (.docx). See Table 2 for additional style and formatting information. For information on how to structure your paper to increase logic and readability see: A guide to publishing scientific research in the health sciencesFootnote 19.
|Information after the text||
|Tables and figures||
How to submit an article to CCDR
Submit your article by email to the Editor-in-Chief (firstname.lastname@example.org) with a copy to the Editorial Office (email@example.com). Online submission will be available soon. Authors are invited to identify their Open Researcher and Contributor Identification or ORCID numberFootnote 21.
What to include in the cover letter
When submitting an article, provide the following information in the email cover letter:
- type of article that is being submitted (see Table 1);
- a statement that the article has not been published previously (note: CCDR generally considers only previously unpublished work);
- an assurance that the article has been reviewed and approved by all the authors and the ICMJE criteria for authorshipFootnote 22 have been met; and
- a completed ICMJE Conflicts of Interest FormFootnote 23 from each author.
- substantial contributions to the conception or design of the work; or the acquisition, analysis or interpretation of data for the work; AND
- drafting the work or revising it critically for important intellectual content; AND
- final approval of the version to be published; AND
- agreement to be accountable for all aspects of the work in ensuring that questions related to the accuracy or integrity of any part of the work are appropriately investigated and resolved.
Authors employed by a government organization are responsible for obtaining clearance for publication of their article prior to submission. Authors who work for PHAC require Director-level clearance. It is a courtesy to copy those who have provided clearance in the cover letter.
How articles are reviewed and processed
Articles that have been correctly submitted are routinely screened with iThenticate, an antiplagiarism software, and then assessed by the Editor-in-Chief for suitability. If suitable, it undergoes a double-blind peer review (reviewers do not know who the authors are; authors do not know who the reviewers are). Reviewers are sent a reviewer questionnaire that corresponds to the article type and are asked to make suggestions for improvements. Of note, the questions in the reviewer questionnaires correspond to the items identified in the Author Checklists for the different types of CCDR articles, creating clear and consistent guidance on how to develop and assess various types of articles.
When peer review is complete, an Editor analyses the article and considers the reviewers' comments, then recommends to the Editor-in-Chief whether to request further revisions or decline the article for publication. If revisions are indicated, the editor sends the reviewers' comments and any additional editorial comments to the corresponding author and invites him or her to revise the article and provide a response to each of the reviewer's comments. When the revised article and response to comments are received, the Editor advises the Editor-in-Chief on whether to accept the article, decline it, or request additional revisions. The corresponding author is notified by email of the editorial decision.
What happens when an article is accepted
Once an article is accepted for publication, all non-PHAC authors are asked to transfer copyright or sign a license agreement and then the production process begins.
Copyright or license agreement
Consistent with PHAC's other journal, Health Promotion Chronic Disease Prevention in Canada, CCDR uses a Crown copyright assignment or license agreement, which is similar to a CC-BY-NC-ND license. Whether the copyright assignment or licence agreement is used depends on the authors' affiliation:
- PHAC authors are exempt from the copyright assignment as all their work is already assigned to PHAC.
- Authors from other government departments, provincial/territorial governments or governments from other countries must sign the license agreement.
- All other authors must sign the copyright assignment agreement.
The copyright license or assignment of copyright agreements are legally required in order to grant the PHAC the permission to publish, market and distribute the article. Crown copyright does allow for the ability to reproduce and distribute the content without the need for approval as long as it is for personal and non-commercial purposes and with proper attribution.
For commercial use, any reasonable request to use, make available or distribute any CCDR article, in part or in whole, with proper attribution, will be granted. Requests to use, make available or distribute any CCDR article, in part or in whole, must be sent to the Editor-in-Chief (firstname.lastname@example.org) with a copy to the Editorial Office (email@example.com).
The production process
All articles accepted for publication are copy-edited and further changes may be needed at that time. Once the copy-editing is completed, articles are proofed, translated, formatted for desktop publishing and web-coded. Corresponding authors are sent a copy-edited, proofed and formatted version of their article for a final quality check prior to desktop publishing and web-coding; authors may also review the translated version upon request.
How CCDR addresses errors, conflicts and authorship changes
The CCDR has a number of policies and best practices in place to deal with errors, authorship changes and conflicts.
The CCDR Editorial Office (firstname.lastname@example.org) should be informed right away if any errors or omissions are noted following publication. Any changes made to the web-coded version and the pdf of published articles are identified in a Correction Notice in the issue of CCDR at the time the correction was made with an explanation of the nature and date of the change.
Complaints, appeals and allegations of misconduct
Any concerns or complaints about the editorial process, should be directed to the Editorial team, and if not satisfactorily addressed, brought to the attention of the Editor-in-Chief. The appeal process for editorial decisions includes the reassessment of the article by either an Associate Editor or the Editor-in-Chief, and potentially an additional expert reviewer. Allegations of misconduct are addressed based on the guidance developed by the Committee on Publication Ethics (COPE)Footnote 24.
To add an author during the editorial and production process, the corresponding author needs to send an email to the Editor-in-Chief explaining why this author was not included beforehand and how the author meets all four requirements for authorship. All authors, including the additional author, should be cc'd on the email.
To remove an author during the editorial and production process, the corresponding author needs to request this to the Editor-in-Chief with an explanation as to why and the affected author needs to agree. All authors should be cc'd on the email.
If an author requests his or her name to be removed after publication, the CCDR will assess this request based on COPE guidanceFootnote 24.
How to contact the editorial office
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