Information for Authors
Updated January 17, 2019
On this page:
- What we are looking for
- How to prepare an article for CCDR
- How to submit an article to CCDR
- How articles are reviewed and processed
- What happens when an article is accepted
- How CCDR addresses errors and conflicts
- How to contact the editorial office
The Canada Communicable Disease Report (CCDR) is an open access, online, bilingual, peer-reviewed journal on infectious diseases. It is published on the Government of Canada website by the Public Health Agency of Canada and is available through PubMed, PubMed Central, and PubMed Central Canada. CCDR is published ten times a year on the first Thursday of every month, with a combined issue early in the year and in July/August. Subscribers receive an email notice featuring a hyperlinked table of contents after each new issue is released.
Objective and scope
The objective of CCDR is to advance the capacity to prevent, detect and mitigate the effects of infectious diseases in Canada and worldwide. Its readers include clinicians, public health professionals, researchers, teachers, students and others who are interested in infectious diseases. To do this, we provide authoritative and practical information by publishing surveillance reports, outbreak reports, original research, rapid communications, advisory committee statements and more.
Open access policy
The CCDR adheres to the Directory of Open Access Journals (DOAJ) definition of open access: that users have the right to read, download, copy, distribute, print, search or link to the full text of all articlesFootnote 1. The journal does not charge article processing charges (APCs) or submission charges and is free of charge to all readers. As of January 3, 2019 all articles in CCDR are published under the Creative Commons Attribution CC BY 4.0 licenseFootnote 2.
What we are looking for
The CCDR welcomes submissions, from across Canada and elsewhere, of articles on infectious diseases that inform policy, program development and practice. The CCDR follows the recommendations of the following organizations:
- Canada's Tri-Council (Policy Statement on Ethical Conduct on Research Involving Humans)Footnote 3
- Canadian Council of Animal Care GuidelinesFootnote 4
- Council of Scientific Editors (Scientific Style and Format)Footnote 5
- Directory of Open Access JournalsFootnote 1
- International Committee of Medical Journal Editors (ICMJE)Footnote 6
- Public Health Agency of Canada (Policy for the Publication of Scientific and Research Findings)
- Sex and Gender Equity in Research (SAGER) (Guidelines)Footnote 7
- The Treasury Board of Canada Secretariat (Policy on Official LanguagesFootnote 8 and Standard on Web Accessibility)Footnote 9
The CCDR does not publish policy statements, with the exception of Advisory Committee statements. Authors retain the responsibility for the content of their articles and opinions expressed are not necessarily those of the Public Health Agency of Canada (PHAC).
Types of articles
The CCDR publishes a wide variety of articles (Table 1). Word counts cover the main body of the text and do not include the abstract, tables or references. Author checklists for many article types have now been published. Other types of articles, such as conference summaries, may also be appropriate; consult the Editor-in-Chief (email@example.com) prior to submission.
|Type of article
|Addresses a stand-alone issue, setting forth strengths and arguments to support a point of view, as well as potential weaknesses and counter-arguments|
|Includes cohort and case-control studies on infectious diseases as per the Strengthening the Reporting of Observational Studies in Epidemiology (STROBE) guidelines|
|Implementation scienceFootnote 11
|Describes an innovative process, policy or program designed to monitor or decrease the impact of an infectious disease and generally includes an evaluation of how it worked|
|Provides a first-hand practice-based account and insights about the prevention, detection or management of an infectious disease|
|Outbreak reportFootnote 12
|Provides information about an outbreak, summarizing its epidemiology, risk factors, associated morbidity and mortality, public health interventions and outcomes|
|Summarizes content from many specialized articles or sources into one broadly scoped article or introduces a topic for those who may be reading about this topic outside their field of expertise|
|Qualitative studiesFootnote 14
|Analyzes data from direct field observations, in-depth interviews and/or written documents to identify themes that generate hypotheses on complex phenomena|
|Rapid communicationFootnote 15
|Provides a short, timely and authoritative report of an emerging or re-emerging infectious disease that typically includes the results of preliminary investigations and any interim clinical and public health recommendations|
|Surveillance reportFootnote 16
|Summarizes the trends in the incidence or prevalence of an infectious disease in Canada and analyzes the changes|
|Survey reportFootnote 17
|Identifies "what is" in a population based on self-reports and follows the Checklist for Reporting Results of Internet E-Surveys (CHERRIES)|
|Systematic reviewFootnote 18
|Provides a review of the literature according to the Preferred Reporting Items for Systematic Reviews and Meta-Analyses (PRISMA)|
Co-publications, or publishing the same article in two different places, may be considered when it meets the requirements of the ICMJEFootnote 19, especially when it is on a topic of public health importance and is directed to two different audiences. Contact the Editor-in-Chief (firstname.lastname@example.org) to discuss this possibility prior to submission.
How to prepare an article for CCDR
Articles should be written in a clear, logical and compelling fashion. Avoid jargon and minimize the use of abbreviations. The CCDR encourages submission soon after a study is complete. Data should be no more than three years old.
Style and formatting requirements
Articles may be submitted in either English or French and prepared with Microsoft Word (.docx). See Table 2 for additional style and formatting information. For information on how to structure your paper to increase logic and readability see: A guide to publishing scientific research in the health sciencesFootnote 20.
|Information after the text||
|Tables and figures||
How to submit an article to CCDR
Authors employed by a government organization are responsible for obtaining appropriate clearance for publication of their article prior to submission.
As of January 15, 2019 manuscripts will be submitted online through the Open Journal System (OJS). Registration and login are needed to submit manuscripts online and to check the submission status. Go to REGISTRATION to obtain a Username and PasswordFootnote 22. Then go to LOGIN.
During the online submission process, the submitting author will need to state that:
- The manuscript is original and is not a violation or infringement of any existing copyright or license
- The manuscript is not under consideration elsewhere
- All authors meet the definition of authorship as set out by the International Committee of Medical Journal Editors (ICMJE)Footnote 23
- Permission has been obtained from the copyright holder(s) if indicated, for the use of any third-party textual, graphic, artistic or other material
In addition the submitting author will need to submit a completed ICMJE Conflict of Interest FormFootnote 24 from every author on the manuscript.
Agree to a Creative Commons Attribution CC BY 4.0 license
In addition, authors will need to provide written acknowledgment that their submission, if accepted, will be published under the Creative Commons Attribution CC BY 4.0 license. This means that the authors or their affiliated institutions will retain ownership of their copyright in the manuscript, but allow anyone to copy and redistribute the article in any medium or format, remix, transform and build upon the material, for any purpose, as long as appropriate credit is given, a link to the license is provided, and any changes are indicatedFootnote 2.
How articles are reviewed and processed
Articles that have been correctly submitted are routinely screened with iThenticate, an antiplagiarism software, and then assessed by the Editor-in-Chief for suitability. If suitable, it undergoes a double-blind peer review (reviewers do not know who the authors are; authors do not know who the reviewers are). Reviewers are sent a reviewer questionnaire that corresponds to the article type and are asked to assess the manuscript based on a reviewer questionnaire and make suggestions for improvements. For each type of article, questions in the reviewer questionnaire match up with the corresponding items in the Author Checklist, creating clear and consistent guidance for both authors and reviewers.
When peer review is complete, an Editor analyses the article and considers the reviewers' comments, then recommends to the Editor-in-Chief whether to accept the article as is, request further revisions or decline the article for publication. If revisions are indicated, the editor sends the reviewers' comments and any additional editorial comments to the corresponding author and invites him or her to revise the article and provide a response to each of the comments. When the revised article and response to comments are received, the Editor advises the Editor-in-Chief on whether to accept the article, decline it, or request additional revisions. The corresponding author is notified by email of the editorial decision.
What happens when an article is accepted
All articles accepted for publication are copy-edited and further changes may be needed at that time. Once the copy-editing is completed, articles are proofed, translated, formatted for desktop publishing and web-coded. Corresponding authors are sent a copy-edited, proofed and formatted version of their article for a final quality check prior to desktop publishing and web-coding; if requested, authors may also review the translated version.
How CCDR addresses errors, conflicts and authorship changes
The CCDR has a number of policies and best practices in place to deal with errors, authorship changes and conflicts.
The CCDR Editorial Office (email@example.com) should be informed right away if any errors or omissions are noted following publication. Any changes made to the web-coded version and the pdf of published articles are identified in a Correction Notice in the issue of CCDR after the correction was made with an explanation of the nature of the correction and the date of the change.
Complaints, appeals and allegations of misconduct
Any concerns or complaints about the editorial process, should be directed to the Editorial team, and if not satisfactorily addressed, brought to the attention of the Editor-in-Chief. The appeal process for editorial decisions includes the reassessment of the article by either an Associate Editor or the Editor-in-Chief, and potentially an additional expert reviewer. Allegations of misconduct are addressed based on the guidance developed by the Committee on Publication Ethics (COPE)Footnote 26.
To add an author during the editorial and production process, the corresponding author needs to send an email to the Editor-in-Chief explaining why this author was not included beforehand and how the author meets all four ICMJE requirements for authorship. All authors, including the additional author, should be cc'd on the email.
To remove an author during the editorial and production process, the corresponding author needs to request this to the Editor-in-Chief with an explanation as to why and the affected author needs to agree. All authors should be cc'd on the email.
If an author requests his or her name to be removed after publication, the CCDR will assess this request based on COPE guidanceFootnote 26.
How to contact the editorial office
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