Hire or rehire

This section describes the various roles and responsibilities of parties involved with hiring or rehiring an employee to the public sector.

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Process description

Refer to the Common Human Resources Business Process 3.05 for more information.

Employee responsibilities

Employees are responsible for completing a variety of requirements, depending on their employment status.

New employee

New employees are responsible for signing their:

New employees must complete all required documentation and provide it, and any other information requested, to human resources personnel, including:

Important

The direct deposit enrolment form is required in order to initiate payment.

For more information on direct deposit read Directive on Terms and Conditions of Employment, section A.3.12 Direct deposit.

New employees must complete the following actions in the Phoenix pay system:

Dual employment

Employees with dual employment status must advise their manager that they are on leave without pay from their substantive position.

Rehire

Employees served by the Pay Centre must complete:

Important

The direct deposit enrolment form is required in order to initiate payment.

For more information on direct deposit, read Directive on Terms and Conditions of Employment, section A.3.12 Direct deposit.

Upon receiving the pension plan enrolment package, an eligible employee must:

or

Manager responsibilities

The section 34 manager and staffing authority are responsible for the following:

Human resources responsibilities

Human resources personnel are responsible for:

Documentation requirements related to new employees or rehires

Important

If the Pay Centre receives an incomplete request, the system automatically rejects it and returns it to the sender. The sender will then have to resend all the required documents.

Human resources personnel are responsible for collecting the following documentation and sending it, accompanied by a completed pay action request form, through a trusted source by encrypted email, fax or mail to the Pay Centre Mail Facility:

 

More information

Directive on Terms and Conditions of Employment, section A.3.12 Direct deposit
Direct deposit enrolment form PWGSC 8437 (accessible only on the Government of Canada network)

Finance responsibilities

Finance personnel must provide section 33 authorization of the hiring or rehiring transaction in Phoenix.

Note

If there are questions or concerns about a transaction requiring section 33 authorization, finance personnel will contact the Pay Centre in accordance with procedures.

Trusted source responsibilities

Upon receiving the letter of offer and acceptance, the trusted source must validate and authenticate signatures on paper requests that a department transmits to the Pay Centre. For example:

Pay Centre responsibilities

Pay Centre personnel are responsible for:

Upon notification of data entry in the Human Resources Management System, Pay Centre personnel must:

Upon receiving a pay action request and required documents, Pay Centre personnel must:

Pension Centre responsibilities

Pension personnel are responsible for sending the notification of plan membership of the Public Service Superannuation Act to the employee.

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