Annex A: POS All Fees Waived
Annex A provides an example letter and contract for a Regular Force band to provide music support to a category 2 engagement with all fees waived.
Engagement with All Fees Waived
Example Letter: All Fees Waived
The Central Band of the Canadian Armed Forces
National Defence Headquarters
MGen George R. Pearkes Building
101 Colonel By Drive
Ottawa ON K1A 0K2
20 September 2022
5050-9315 (MWO Ops)
Director
Military Family Resource Centre
National Capital Region
Uplands Site
Canadian Forces Support Group Ottawa-Gatineau
Ottawa ON K1A 0K2
BENEFIT CONCERT BY
THE CENTRAL BAND OF THE CANADIAN FORCES
Reference: Provision of Services Contract (enclosed)
Thank you for your interest in The Central Band of the Canadian Armed Forces. We are pleased to inform you that, subject to the exigencies of the service, we will perform a benefit concert for your organization on 11 November 2022 starting at 1930 hours. This concert will be held at the Billy Bishop Theatre in Nepean, Ontario. You are asked to sign the enclosed contract and return it to the undersigned. We are looking forward to performing and hope to have a full house.
Sincerely,
[ original signed by ]
A. B. Bloggins
Captain
Commanding Officer
613-991-2101
Contract: All Fees Waived
THIS AGREEMENT, dated 20 September 2022
BETWEEN:
HIS MAJESTY THE KING in right of Canada, represented herein by the Minister of National Defence, (hereinafter referred to as “the Minister”)
OF THE FIRST PART;
AND:
THE MILITARY FAMILY RESOURCE CENTRE
NATIONAL CAPITAL REGION
UPLANDS SITE
Canadian Forces Support Group Ottawa-Gatineau
(Hereinafter referred to as “the Applicant”)
OF THE SECOND PART:
WHEREAS the Applicant has requested that the Minister provide the following services:
Perform a fund raising concert from 1930 to 2100 hours 11 November 2022.
NOW THEREFORE the parties mutually covenant and agree each with the other as follows:
- The Minister hereby agrees to provide the Applicant with the above Services.
- The Minister does not assume any responsibility for, nor guarantee the Services provided or results thereof.
- The Applicant shall pay $0 for the Services – all fees are waived.
- His Majesty is the sole owner of all copyrights in the performance of the Services, and the Applicant agrees not to record or broadcast the performance unless such is approved by the Minister.
- The Applicant shall indemnify and save harmless His Majesty, His officers, servants, agents, employees, and members of His Canadian Forces from and against all claims, demands, costs, expenses, damages and injuries in any manner based upon, arising out of or connected with the Services or use of a Defence resource by any person.
- The Minister in her sole discretion may at any time without cost or liability to His Majesty terminate this Agreement without notice to the Applicant.
- This Agreement takes precedence over any oral discussions or exchange of letters between the parties prior to the date of its execution. No variation of the terms herein made subsequent to the date of execution of this Agreement shall be valid, unless set out in writing and signed by both parties.
Signed on behalf of His Majesty the King in right of Canada, in the presence of:
MINISTER OF NATIONAL DEFENCE
[ original signed by ]
AB Bloggins, Capt, CO – The Central Band of the CAF
_______________________________
Authorized Representative
SIGNED by or on behalf of the Applicant
[ original signed by ]
JD Salinger – Director, MFRC Ottawa
_______________________________
Authorized Representative
[END of contract]
Calculations: All Fees Waived
2022 - 2023 Provision of Service Worksheet
Reg F Band: The Central Band of the CAF
Event: Benefit Concert for NCR MFRC
Date: 11-Nov-22
OPI: WO Blue
Instructions: Fill in yellow areas only
| Rank | Staff | Full Cost | Daily | Hourly | Days | Hours | Cost |
|---|---|---|---|---|---|---|---|
| Maj/LCdr | $150,849 | $798.14 | $99.90 | $0.00 | |||
| Capt/Lt(N) | 1 | $128,199 | $678.30 | $84.90 | 5 | $424.50 | |
| Lt/SLt(N) | 1 | $99,829 | $528.20 | $66.11 | 5 | $330.55 | |
| CWO/CPO1 | 1 | $131,601 | $696.30 | $87.15 | 5 | $435.75 | |
| MWO/CP02 | $120,834 | $590.08 | $80.02 | $0.00 | |||
| WO/PO1 | 6 | $111,525 | $543.60 | $73.86 | 5 | $2,215.80 | |
| Sgt/P02 | 26 | $102,740 | $516.82 | $68.04 | 5 | $8,845.20 | |
| MCpl/MS | $97,679 | $516.82 | $64.69 | $0.00 | |||
| Cpl/S1 | $93,500 | $494.71 | $61.92 | $0.00 | |||
| Pte/S2 | $74,851 | $396.04 | $49.57 | $0.00 | |||
| Total Personnel Costs (a) | $12,251.80 | ||||||
| Military Vehicles | Quantity | Rate | # KM | Cost |
|---|---|---|---|---|
| BUS 44 PAX DIESEL | 0 | $1.66 | 0 | $0.00 |
| VAN 7 PAX GAS | 0 | $0.32 | 0 | $0.00 |
| AUTO 4 DOOR | 0 | $0.43 | 0 | $0.00 |
| TRUCK 5T | 0 | $0.85 | 0 | $0.00 |
| Sub Total Mil Veh | $0.00 | |||
| Others | ||||
| VEH RENTAL | $500.00 | |||
| AIR TICKETS | $0.00 | |||
| FREIGHT COSTS | $0.00 | |||
| Total Transportation (b) | $500.00 | |||
| # of Nights | # of Rooms | Rate | Cost |
|---|---|---|---|
| 0 | 0 | $0.00 | $0.00 |
| 0 | 0 | $0.00 | $0.00 |
| Total Accomodations (c) | $0.00 | ||
| Breakfast | Lunch | Dinner | Incidentals | |
|---|---|---|---|---|
| Cost of each meal | $14.45 | $13.45 | $38.35 | $17.30 |
| # of Persons | 0 | 0 | 0 | 0 |
| Total | $0.00 | $0.00 | $0.00 | $0.00 |
| Total TD (d) | $0.00 | |||
| Dry Cleaning | Oil/Grease | |||
|---|---|---|---|---|
| # of Persons | Per pers | Total | Per pers | Total |
| 35 | $2.00 | $70.00 | $2.00 | $70.00 |
| Total Consumables (e) | $140.00 | |||
| Calculations | Total |
|---|---|
| 2% of total (a)+(b)+(c)+(d)+(e) | $259.34 |
| 10% on pers cost (a) | $1,232.68 |
| 4% on other (b)+(c)+(d)+(e) | $25.60 |
| Total Admin (f) | $1,517.62 |
| Total Estimated Recoverable Cost (a)+(b)+(c)+(d)+(e)+(f) | $14,409.42 |
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