Large Group Engagement with Fees Charged

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Example Letter: Fees Charged

The Band of the Governor General’s Foot Guards
National Defence Headquarters
MGen George R. Pearkes Building
101 Colonel By Drive
Ottawa ON K1A 0K2

3 October 2022

5050-9 (WO Ops)

President
The Canadian Association of Defence and Security Industries
13 Green Street
Blackburn Hamlet ON K6Z 1Q2

Dear Mr President,

Thank you for your interest in The Band of the Governor General’s Foot Guards. We are pleased to inform you that, subject to the exigencies of the service, we will perform for the opening ceremonies of the Canadian Association of Defence and Security Industries 2022 Convention to be held 12 December 2022 starting at 1930 hours. This event will be held at the Centennial Centre in Ottawa, Ontario. You are asked to sign the enclosed contract and return it to the undersigned. Please note the fee to be paid is $8,909. We wish you great success for your event.

Sincerely,

 

[ original signed by ]

C. D. Howe
Lieutenant-Colonel
Commanding Officer
613-555-1234

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Contract: Fees Charged

THIS AGREEMENT, dated 3 October 2022

BETWEEN:
HIS MAJESTY THE KING in right of Canada, represented herein by the Minister of National Defence, (hereinafter referred to as “the Minister”)
OF THE FIRST PART;

AND:
The Canadian Association of Defence and Security Industries
13 Green Street
Blackburn Hamlet ON K6Z 1Q2

(Hereinafter referred to as “the Applicant”)

OF THE SECOND PART:

WHEREAS the Applicant has requested that the Minister provide the following services:

Perform during the opening ceremonies of the Canadian Association of Defence and Security Industries 2022 Convention.

NOW THEREFORE the parties mutually covenant and agree each with the other as follows:

1. The Minister hereby agrees to provide the Applicant with the above Services.
2. The Minister does not assume any responsibility for, nor guarantee the Services provided or results thereof.
3. The Applicant shall pay $8,909 for the Services, including the administrative charge, the basis for which is appended. This estimate is for planning purposes only and the applicant agrees to reimburse the Minister for all costs incurred should the actual cost of providing the Service, as determined by the Minister, exceed this estimate.
4. His Majesty is the sole owner of all copyrights in the performance of the Services, and the Applicant agrees not to record or broadcast the performance unless such is approved by the Minister.
5. Prior to commencement of the Service the Applicant shall make a deposit, in the form of a cheque payable to the "Receiver General for Canada", for an amount equal to the estimated cost of the Service.
6. Should the Applicant request that the Services be terminated, the Applicant agrees to reimburse the Minister forthwith for all costs incurred in providing the Services including costs of termination.
7. The Applicant shall indemnify and save harmless His Majesty, His officers, servants, agents, employees, and members of His Canadian Forces from and against all claims, demands, costs, expenses, damages and injuries in any manner based upon, arising out of or connected with the Services or use of a Defence resource by any person.
8. The Minister in her sole discretion may at any time without cost or liability to His Majesty terminate this Agreement without notice to the Applicant.
9. This Agreement takes precedence over any oral discussions or exchange of letters between the parties prior to the date of its execution. No variation of the terms herein made subsequent to the date of execution of this Agreement shall be valid, unless set out in writing and signed by both parties.

Signed on behalf of His Majesty the King in right of Canada, in the presence of:
MINISTER OF NATIONAL DEFENCE

[ original signed by ]

CD Howe, LCol, CO – GGFG
_______________________________
Authorized Representative

 

SIGNED by or on behalf of the Applicant

[ original signed by ]

ED White, President, Canadian Association of Defence and Security Industries
_______________________________
Authorized Representative

 

[END of contract]

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Calculations: Fees Charged

2022 - 2023 Provision of Service Worksheet

Reg F Band: GGFG Band
Event: Opening Ceremonies of the Canadian Association of Defence and Security Industries 2022 Convention
Date: 09-Dec-22
OPI: MWO Kinkland

Instructions: Fill in yellow areas only

Personnel Costs

Rank	Staff	Class A	Days	Class B	Days	Cost
Maj/LCdr		$329.03	0	$320.09	0	$0.00
Capt/Lt(N)	1	$285.52	1	$278.01	0	$285.52
Lt/SLt(N)		$217.65	0	$212.37	0	$0.00
2Lt/A/SLt(N)		$185.64	0	$181.40	0	$0.00
CWO/CPO1		$283.98	0	$276.52	0	$0.00
MWO/CP02	1	$263.71	1	$256.92	0	$263.71
WO/PO1	1	$243.85	1	$237.70	0	$243.85
Sgt/P02	6	$225.37	1	$219.84	0	$1,352.22
MCpl/MS	5	$213.64	1	$208.49	0	$1,068.20
Cpl/S1	15	$203.94	1	$199.10	0	$3,059.10
Pte/S2	6	$163.23	1	$159.73	0	$979.38
Total Personnel Costs (a)						$7,251.98

Transportation

Military Vehicles	Quantity	Rate	# KM	Cost
BUS 44 PAX DIESEL	0	$1.66	0	$0.00
VAN 7 PAX GAS	0	$0.32	0	$0.00
AUTO 4 DOOR	0	$0.43	0	$0.00
TRUCK 5T	0	$0.85	0	$0.00
Sub Total Mil Veh				$0.00
Others
VEH RENTAL				$0.00
AIR TICKETS				$0.00
FREIGHT COSTS				$0.00
Total Transportation (b)				$0.00

Accommodations

# of Nights	# of Rooms	Rate	Cost
0	0	$0.00	$0.00
0	0	$0.00	$0.00
Total Accomodations (c)			$0.00

Temporary Duty (TD)

	Breakfast	Lunch	Dinner	Incidentals
Cost of each meal	$14.45	$13.45	$38.35	$17.30
# of Persons	0	0	35	0
Total	$0.00	$0.00	$1,342.25	$0.00
Total TD (d)				$1,342.25

Band Consumables

	Dry Cleaning		Oil/Grease
# of Persons	Per pers	Total	Per pers	Total
35	$2.00	$70.00	$2.00	$70.00
Total Consumables (e)				$140.00

Administrative Charges

Calculations	Total
2% of total (a)+(b)+(c)+(d)+(e)	$174.68
10% on pers cost (a)	(NA) $725.20
4% on other (b)+(c)+(d)+(e)	(NA) $59.29
Total Admin (f)	$174.68
Total Estimated Recoverable Cost (a)+(b)+(c)+(d)+(e)+(f)	$8,908.91