Small Group Engagement with Partial Fees Charged

• Example Letter
• Contract
• Calculations

Example Letter: Partial Fees Charged

The Central Band of the Canadian Armed Forces
National Defence Headquarters
MGen George R. Pearkes Building
101 Colonel By Drive
Ottawa ON K1A 0K2

21 September 2022

5050-9338 (MWO Ops)

President
The Artillery Association of Canada
321 Howitzer Lane
Ottawa ON K1B 0B2

Dear Mr President,

Thank you for your interest in The Central Band of the Canadian Armed Forces. We are pleased to inform you that, subject to the exigencies of the service, we will perform for your dinner dance for your organization’s St Barbara’s Day celebrations 4 December 2022 starting at 1800 hours. This event will be held at the RA Centre in Ottawa, Ontario. You are asked to sign the enclosed contract and return it to the undersigned. Please note the fee to be paid is $2,500. We wish you great success for your event.

Sincerely,

 

[ original signed by ]

A. B. Bloggins
Captain
Commanding Officer
613-991-2101

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Contract: Partial Fees Charged

THIS AGREEMENT, dated 21 September 2022

BETWEEN:
HIS MAJESTY THE KING in right of Canada, represented herein by the Minister of National Defence, (hereinafter referred to as “the Minister”)
OF THE FIRST PART;

AND:
The Artillery Association of Canada
321 Howitzer Lane
Ottawa ON K1B 0B2

(Hereinafter referred to as “the Applicant”)

OF THE SECOND PART:

WHEREAS the Applicant has requested that the Minister provide the following services:

Perform background music during the dinner, regimental marches after the dinner, and dance music for the latter part of the evening (1800 hrs to 0100 hrs 4 December 2022).

NOW THEREFORE the parties mutually covenant and agree each with the other as follows:

1. The Minister hereby agrees to provide the Applicant with the above Services.
2. The Minister does not assume any responsibility for, nor guarantee the Services provided or results thereof.
3. The Applicant shall pay $2,500 for the Services, including the administrative charge, the basis for which is appended. This fee represents the “fair market value” for this Service; partial costs are waived.
4. His Majesty is the sole owner of all copyrights in the performance of the Services, and the Applicant agrees not to record or broadcast the performance unless such is approved by the Minister.
5. Prior to commencement of the Service the Applicant shall make a deposit, in the form of a cheque payable to the "Receiver General for Canada", for an amount equal to the estimated cost of the Service.
6. Should the Applicant request that the Services be terminated, the Applicant agrees to reimburse the Minister forthwith for all costs incurred in providing the Services including costs of termination.
7. The Applicant shall indemnify and save harmless His Majesty, His officers, servants, agents, employees, and members of His Canadian Forces from and against all claims, demands, costs, expenses, damages and injuries in any manner based upon, arising out of or connected with the Services or use of a Defence resource by any person.
8. The Minister in her sole discretion may at any time without cost or liability to His Majesty terminate this Agreement without notice to the Applicant.
9. This Agreement takes precedence over any oral discussions or exchange of letters between the parties prior to the date of its execution. No variation of the terms herein made subsequent to the date of execution of this Agreement shall be valid, unless set out in writing and signed by both parties.

Signed on behalf of His Majesty the King in right of Canada, in the presence of:
MINISTER OF NATIONAL DEFENCE

[ original signed by ]

AB Bloggins, Capt, CO – The Central Band of the CAF
_______________________________
Authorized Representative

 

SIGNED by or on behalf of the Applicant

[ original signed by ]

CD Simonds – President, Artillery Association of Canada
_______________________________
Authorized Representative

 

[END of contract]

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Calculations: Partial Fees Charged

2022 - 2023 Provision of Service Worksheet

Reg F Band: The Central Band of the CAF
Event: Dinner and Dance for the Artillery Association of Canada
Date: 04-Dec-22
OPI: WO Green

Instructions: Fill in yellow areas only

Personnel Costs

Rank	Staff	Full Cost	Daily	Hourly	Days	Hours	Cost
Maj/LCdr		$150,849	$798.14	$99.90			$0.00
Capt/Lt(N)		$128,199	$678.30	$84.90			$0.00
Lt/SLt(N)		$99,829	$528.20	$66.11			$0.00
CWO/CPO1		$131,601	$696.30	$87.15			$0.00
MWO/CP02		$120,834	$590.08	$80.02			$0.00
WO/PO1	3	$111,525	$543.60	$73.86	1		$1,630.80
Sgt/P02	12	$102,740	$516.82	$68.04	1		$6,201.84
MCpl/MS		$97,679	$516.82	$64.69			$0.00
Cpl/S1	1	$93,500	$494.71	$61.92	1		$494.71
Pte/S2		$74,851	$396.04	$49.57			$0.00
Total Personnel Costs (a)							$8,327.35

Transportation

Military Vehicles	Quantity	Rate	# KM	Cost
BUS 44 PAX DIESEL	0	$1.66	0	$0.00
VAN 7 PAX GAS	0	$0.32	0	$0.00
AUTO 4 DOOR	0	$0.43	0	$0.00
TRUCK 5T	0	$0.85	0	$0.00
Sub Total Mil Veh				$0.00
Others
VEH RENTAL				$1,000.00
AIR TICKETS				$0.00
FREIGHT COSTS				$0.00
Total Transportation (b)				$1,000.00

Accommodations

# of Nights	# of Rooms	Rate	Cost
0	0	$0.00	$0.00
0	0	$0.00	$0.00
Total Accomodations (c)			$0.00

Temporary Duty (TD)

	Breakfast	Lunch	Dinner	Incidentals
Cost of each meal	$14.45	$13.45	$38.35	$17.30
# of Persons	0	0	16	0
Total	$0.00	$0.00	$613.60	$0.00
Total TD (d)				$613.60

Band Consumables

	Dry Cleaning		Oil/Grease
# of Persons	Per pers	Total	Per pers	Total
16	$2.00	$32.00	$2.00	$32.00
Total Consumables (e)				$64.00

Administrative Charges

Calculations	Total
2% of total (a)+(b)+(c)+(d)+(e)	$200.10
10% on pers cost (a)	$832.74
4% on other (b)+(c)+(d)+(e)	$67.10
Total Admin (f)	$1,099.94
Total Estimated Recoverable Cost (a)+(b)+(c)+(d)+(e)+(f)	$11,104.89