Process to hire student interns in federally regulated industries and workplaces – What you need before you start

3. What you need before you start

As an employer, before a student intern begins an internship at your workplace, you must receive the completed internship agreement from the student intern.

If the student intern is doing a second internship with you, you must receive the new internship agreement for the second internship period before the start of the internship.

Internship agreement

An internship agreement refers to the document(s) that an educational institution/administrator provides to a student intern in order to begin a student internship. The internship agreement describes the activities that the student intern will perform in the workplace, which will fulfill the requirements of the student’s educational program.

The internship agreement must contain the following information:

  • student intern’s full name
  • name and address of the educational institution or vocational school where the student is enrolled
  • name of the program in which the student is enrolled
  • name and address of the employer for whom the intern will perform the activities
  • description of the activities the student intern will perform which will fulfill the requirements of their program
    • date on which the intern will begin to perform the activities and the:
    • date on which the intern will cease to perform the activities, or
  • number of hours during which the intern will perform the activities
  • name, job title, phone number and email address of a person involved in administering the program for the education institution or vocational school

The educational administrator has the option to download the Student Internship Agreement form from the Service Canada website to record the required information for an internship as indicated above.

As an employer, if you start a student internship prior to receiving the internship agreement from the student intern, you may be in contravention of the Standards for Work-Integrated Learning Activities Regulations.

Educational administrators

A person involved in administering the program for the educational institution include, for example:

  • an administrator
  • a director, or
  • a professor
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