DAOD 3000-0, Materiel Acquisition and Support

1. Introduction

Date of Issue: 2000-04-04

Date of Last Modification: 2018-03-23

Application: This DAOD is a directive that applies to employees of the Department of National Defence (DND employees) and an order that applies to officers and non-commissioned members of the Canadian Armed Forces (CAF members).

Supersession: NDHQ Policy Directive P16/86, Defence Procurement Policy

Approval Authority: Assistant Deputy Minister (Materiel) (ADM(Mat))

Enquiries: Director Materiel Policy and Procedures (DMPP)

2. Definitions

acquisition (acquisition)

In materiel acquisition and support, the process of obtaining any good or service through purchase, transfer, exchange or manufacture. (Defence Terminology Bank new record number 31784)

materiel (matériels)

All public property, other than real property, immovables and money, provided for the Canadian Forces or for any other purpose under the National Defence Act, and includes any vessel, vehicle, aircraft, animal, missile, arms, ammunition, clothing, stores, provisions or equipment so provided. (Subsection 2(1) of the National Defence Act) (Defence Terminology Bank new record number 864)

materiel acquisition and support (acquisition et soutien du matériel)

The acquisition, support and disposal of the materiel component of a defence capability. (Defence Terminology Bank record number 43135)

materiel management (gestion du matériel)

All activities necessary to acquire, hold, use and dispose of materiel, including the notion of achieving the greatest possible efficiency throughout the life cycle of materiel assets. (Defence Terminology Bank record number 36799)

standard (norme)

Document, established by consensus and approved by a recognized body, that provides, for common and repeated use, rules, guidelines or characteristics for activities or their results, aimed at the achievement of the optimum degree of order in a given context.

Note – Standards should be based on the consolidated results of science, technology and experience, and aimed at the promotion of optimum community benefits. (Defence Terminology Bank record number 44020)

support (soutien)

In materiel acquisition and support, the set of activities necessary to ensure that an operational system or component fulfills its original requirements and any subsequent modifications to those requirements. (Defence Terminology Bank record number 694753)

3. Policy Direction

Context

3.1 Materiel acquisition and support (MA&S) includes the resources and business functions required to acquire and support materiel throughout its entire life cycle. MA&S contributes to the defence capability of Canada by ensuring that the CAF is equipped with the right materiel in a timely manner, prepared to accomplish its roles and missions.

3.2 In respect of the use of materiel and its impact on real property, immovables and the natural environment, level one advisors (L1s) are accountable to the Deputy Minister or the Chief of the Defence Staff, as applicable.

Policy Statement

3.3 The DND and the CAF are committed to carrying out all MA&S activities in a manner that:

  1. supports the pre-eminence of CAF operational requirements, materiel performance and readiness;
  2. ensures value for money;
  3. focuses on the sound stewardship of materiel entrusted to the DND and the CAF;
  4. manages materiel in a sustainable and financially responsible manner that supports the cost effective and efficient delivery of DND and CAF programs;
  5. supports government objectives; and
  6. minimizes adverse environmental impacts, enhances sustainable development and meets legal obligations to Indigenous peoples.

Requirements

3.4 The DND and the CAF must:

  1. acquire materiel and related materiel services in a manner that enhances access, competition, transparency, fairness, timeliness and pre-eminence of CAF operational requirements, while acting environmentally responsible and ensuring that all applicable laws, regulations, and government and DND and CAF policies, orders and directives, are respected in regard to procurement and contracting processes undertaken;
  2. exercise effective materiel management practices that minimize risk of loss or damage, maximize materiel visibility and ensure materiel is in the right place at the right time to support CAF operational objectives;
  3. ensure that procurement and sustainment of materiel optimizes the four foundational principles of performance, value for money, flexibility and economic benefits;
  4. implement an effective materiel assurance program to ensure equipment and fleets are safe, operational and fit for service;
  5. ensure that life-cycle costs and evidence are considered in investment decisions, including infrastructure construction in support of equipment;
  6. ensure that strategic decision-making, and materiel requirements and standards:
    1. integrate considerations of environmental protection, sustainable development and adaptation to climate change;
    2. meet the obligations of Canada to Indigenous groups, including consultation; and
    3. align with government security and information management requirements;
  7. increase federal contracting opportunities and access to the overall federal procurement process for Indigenous businesses;
  8. ensure that stakeholder requirements are identified early in the development cycle of any weapon system, platform or service and that they are efficiently and effectively documented;
  9. ensure that effective governance and oversight mechanisms are in place for materiel management;
  10. ensure that tangible materiel and any associated intellectual property are managed together throughout their life cycle;
  11. ensure that the materiel management community has the requisite knowledge, experience and skills to exercise its responsibilities;
  12. ensure that materiel projects:
    1. are managed in a manner that is consistent with their assessed level of complexity and risk;
    2. are effectively planned, implemented and controlled to ensure that they are delivered on time, on budget and within scope; and
    3. use project management methodology based on the Project Management Body of Knowledge (PMBOK);
  13. ensure early and continuous industry engagement throughout the procurement process and the utilization period of materiel;
  14. utilize the DND and CAF systems of record for MA&S, and leverage authorized Enterprise Resource Planning software;
  15. ensure that controlled goods are given the level of protection necessary to prevent their unauthorized examination, possession or transfer;
  16. contribute to the financial reporting of materiel through the provision of auditable records that reflect accurate data; and
  17. conclude the disposal of surplus materiel as effectively as possible, as soon as possible after the materiel is declared surplus to the requirements of program delivery.

4. Consequences

General

4.1 Should clarification of the policy statement, requirements or authorities set out in this DAOD be required, DND employees and CAF members may seek direction through their channel of communication or chain of command, as appropriate. The anticipated results set out in the policy statement may not be achieved by the DND and the CAF if the requirements specified in this DAOD are not properly implemented. Not achieving the anticipated results could affect the ability of the DND and the CAF to ensure that the CAF is prepared to undertake missions for the protection of Canada and Canadians and the maintenance of international peace and stability.

5. Authorities

Authority Table

5.1 The following table identifies the authorities associated with this DAOD:

The... has or have the authority to …
ADM(Mat)
  • issue MA&S policies, orders and directives.
ADM(Mat) directors general and DMPP
  • issue MA&S policies, orders and directives, other than DAODs.

6. References

Acts, Regulations, Central Agency Policies and Policy DAOD

Other References

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