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DAOD 3000-0, Materiel Acquisition and Support

Table of Contents

  1. Introduction
  2. Definitions
  3. Policy Direction
  4. Consequences
  5. Authorities
  6. References

1. Introduction

Date of Issue: 2000-04-04

Date of Last Modification: 2025-04-01

Date of Last Review: 2025-04-01

Application: This DAOD is a directive that applies to employees of the Department of National Defence (DND employees) and an order that applies to officers and non-commissioned members of the Canadian Armed Forces (CAF members).

Supersession: NDHQ Policy Directive P16/86, Defence Procurement Policy

Approval Authority: Assistant Deputy Minister (Materiel) (ADM(Mat))

Enquiries: Director Materiel Policy and Procedures (DMPP)

2. Definitions

acquisition (acquisition)

In materiel acquisition and support, the process of obtaining any good or service through purchase, transfer, exchange or manufacture. (Defence Terminology Bank record number 31784)

best value (optimisation des ressources)

The extent to which an acquisition achieves the optimal balance of resource expenditure and realization of outcomes throughout the materiel life cycle. (Defence Terminology Bank record number to be assigned)

materiel (matériels)

All public property, other than real property, immovables and money, provided for the Canadian Forces or for any other purpose under the National Defence Act, and includes any vessel, vehicle, aircraft, animal, missile, arms, ammunition, clothing, stores, provisions or equipment so provided. (Subsection 2(1) of the National Defence Act)

materiel acquisition and support (acquisition et soutien du matériel)

The acquisition, support and disposal of the materiel component of a defence capability. (Defence Terminology Bank record number 43135)

materiel management (gestion du matériel)

All activities necessary to acquire, hold, use and dispose of materiel, that aim to achieve the greatest possible efficiency throughout the life cycle of materiel assets. (Defence Terminology Bank record number 36799)

sound stewardship (intendance judicieuse)

In materiel management, the demonstration of due diligence in the management and
control of materiel to achieve best value.

Note - Sound stewardship is achieved through performance measurement, reporting at the transaction and business process levels, and the use of management processes that are clearly defined, transparent, regularly tested
and validated. (Defence Terminology Bank record number to be assigned)

standard (norme)

Document, established by consensus and approved by a recognized body, that provides, for common and repeated use, rules, guidelines or characteristics for activities or their results, aimed at the achievement of the optimum degree of order in a given context.

Note – Standards should be based on the consolidated results of science, technology and experience, and aimed at the promotion of optimum community benefits. (Defence Terminology Bank record number 44020)

support (soutien)

In materiel acquisition and support, the set of activities necessary to ensure that an operational system or component fulfills its original requirements and any subsequent modifications to those requirements. (Defence Terminology Bank record number 694753)

3. Policy Direction

Context

3.1 Materiel acquisition and support (MA&S) includes the resources and business functions required to acquire and support materiel throughout its entire life cycle. MA&S contributes to the defence capability of Canada by ensuring that the CAF is equipped with the right materiel in a timely manner in order to accomplish its roles and missions.

3.2 In respect of the use of materiel and its impact on real property, immovables and the natural environment, level one (L1) advisors are accountable to the Deputy Minister or the Chief of the Defence Staff, as applicable.

Policy Statement

3.3 The DND and the CAF are committed to carrying out all MA&S activities in a manner that:

  1. supports the pre-eminence of CAF operational requirements, materiel performance and readiness;
  2. ensures best value;
  3. focuses on the sound stewardship of materiel entrusted to the DND and the CAF;
  4. manages materiel in a sustainable and financially responsible manner that supports the cost effective and efficient delivery of DND and CAF programs;
  5. supports government objectives;
  6. minimizes adverse environmental impacts;
  7. enhances sustainable development; and
  8. meets legal obligations to Indigenous peoples, including the duty to consult.

Requirements

3.4 The DND and the CAF must:

  1. acquire and manage materiel and related materiel services in a manner that enhances access, competition, transparency, fairness, timeliness and the pre-eminence of CAF operational requirements, while exercising due diligence and acting environmentally responsible;
  2. ensure that all applicable statutes and regulations, and Government of Canada, DND and CAF policies, orders and directives, are respected during materiel procurement and contracting processes;
  3. exercise effective materiel management practices that minimize risk of loss or damage, and maximize materiel visibility in terms of location, quantity, condition, value and positioning so that materiel is in the right place at the right time to support CAF operational objectives;
  4. ensure that procurement and sustainment of materiel optimize the four foundational sustainment principles;
  5. establish and manage materiel assurance to ensure defence systems and equipment throughout their life cycle are safe, fit for purpose, available and serviceable, and comply with applicable statutes, regulations, policies, instructions and directives;
  6. perform systems engineering by executing reputable, systematic, interdisciplinary and streamlined processes, with iterative and incremental approaches throughout the life cycle of all defence systems;
  7. ensure that financial planning, life cycle costing and supporting evidence are maintained throughout the life cycle of defence systems and equipment, including infrastructure construction in support of materiel;
  8. ensure supportability and integrated logistics support considerations influence the design of defence systems and their associated support systems, throughout the life cycle of defence systems;
  9. establish supply chain resilience to ensure the supply chain risks are understood and managed to maximize the operational availability of materiel to the CAF;
  10. ensure that strategic decision-making, and materiel requirements and standards:
    1. integrate considerations of environmental protection, sustainable development and adaptation to climate change;
    2. meet the obligations of Canada to Indigenous groups, including consultation; and
    3. align with the Government of Canada’s security and information management requirements;
  11. perform configuration management, obsolescence management and technological refresh throughout the life cycle of materiel;
  12. increase federal contracting opportunities and access to the overall federal procurement process for Indigenous businesses;
  13. ensure that stakeholder requirements are:
    1. identified early in the development cycle of any weapon system, platform or service; and
    2. documented and satisfied;
  14. ensure that effective governance and oversight mechanisms are in place for materiel management;
  15. ensure that materiel and any associated intellectual property are managed together throughout their life cycle;
  16. ensure that MA&S practitioners have the requisite knowledge, experience and skills to exercise their responsibilities;
  17. ensure that materiel projects:
    1. are managed in a manner that is consistent with their assessed level of complexity and risk;
    2. are effectively planned, implemented and controlled to ensure that they are delivered on time, on budget and within scope; and
    3. use project management methodology based on the Project Management Body of Knowledge;
  18. ensure early and continuous industry engagement throughout the procurement process and the in-service period of materiel;
  19. utilize DND and CAF systems of record for MA&S, and leverage authorized Enterprise Resource Planning software;
  20. ensure that both controlled goods and dual-use goods are given the level of protection necessary to prevent their unauthorized examination, possession or transfer;
  21. contribute to the financial reporting of materiel through the provision of auditable records that reflect accurate data;
  22. ensure that DND and CAF unclassified and classified information related to materiel has appropriate cyber security controls applied to contractor networks where this information is stored and processed; and
  23. conclude the disposal of surplus materiel as effectively as possible, as soon as possible after the materiel is declared surplus to the requirements of program delivery.

4. Consequences

General

4.1 Should clarification of the policy statement, requirements or authorities set out in this DAOD be required, DND employees and CAF members may seek direction through their channel of communication or chain of command, as appropriate. The anticipated results set out in the policy statement may not be achieved by the DND and the CAF if the requirements specified in this DAOD are not properly implemented. Not achieving the anticipated results could affect the ability of the DND and the CAF to ensure that the CAF is prepared to undertake missions for the protection of Canada and Canadians and the maintenance of international peace and stability.

5. Authorities

Authority Table

5.1 The following table identifies the authorities associated with this DAOD:

The... has or have the authority to …
ADM(Mat)
  • issue MA&S policies, orders and directives;
  • act as Senior Designated Official (SDO) for the management of procurement in the DND and the CAF; and
  • act as SDO for the management of materiel in the DND and the CAF.
ADM(Mat) directors general and DMPP
  • issue MA&S policies, orders and directives, other than DAODs.

6. References

Acts, Regulations, Central Agency Policies and Policy DAOD

Other References

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