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DAOD 5029-0, Civilian Staffing

Table of Contents

  1. Introduction
  2. Policy Direction
  3. Consequences
  4. Authorities
  5. References

1. Introduction

Date of Issue: 2005-12-23

Effective Date: 2005-12-31

Date of Last Modification: 2025-03-01

Date of Last Review: 2025-03-01

Application: This DAOD is a directive that applies to employees of the Department of National Defence (DND employees) and an order that applies to officers and non-commissioned members of the Canadian Armed Forces (CAF members) who act as managers or supervisors of DND employees.

Supersession: DND Civilian Staffing Directive

Approval Authority: Assistant Deputy Minister (Human Resources – Civilian) (ADM(HR-Civ))

Enquiries: Director General Human Resources Operations (DG HROps)

2. Policy Direction

Context

2.1 DND must adhere to legislation, regulations and policies that govern staffing in the public service, including:

  1. the Public Service Employment Act (PSEA);
  2. the Public Service Employment Regulations;
  3. policies established by the:
    1. Public Service Commission;
    2. Treasury Board; and
    3. Office of the Chief Human Resources Officer;
  4. DND Directive on Appointments;
  5. the DND Directive on the Staffing of Civilian Bilingual Positions; and
  6. DND Guidelines on Staffing Options.

2.2 Pursuant to section 15 of the PSEA, the Deputy Minister (DM) of the DND has been delegated certain powers and functions, which are set out in the Appointment Delegation and Accountability Instrument (ADAI).

2.3 The ADAI requires DND to actively monitor, through internal audits and other review measures, the exercise of delegated powers and functions to ensure the integrity of appointments and adherence to appointment values.

2.4 The Instrument of Delegation of Human Resources Authorities for Public Service Employees of National Defence sets out the powers and functions sub-delegated by the DM.

Policy Statement

2.5 DND is committed to the overarching principle that appointments to and within the public service are:

  1. free from political influence and personal favouritism; and
  2. are based upon merit and the staffing values and principles of:
    1. fairness;
    2. access;
    3. transparency;
    4. representativeness;
    5. flexibility; and
    6. affordability and efficiency.

Requirements

2.6 Delegated persons, in the context of an appointment:

  1. must respect the Terms & Conditions of sub-delegation;
  2. must seek the advice and guidance of an ADM(HR-Civ) staffing advisor (SA);
  3. must ensure staffing decisions are properly documented;
  4. must ensure that any person who is appointed meets the essential qualifications of the position, including official language requirements;
  5. must take into consideration employment equity throughout the staffing process; and
  6. may take into account any:
    1. qualification held by a person that is considered an asset for the position either currently or in the future; and
    2. current or future operational requirements and organizational needs.

2.7 DND and the CAF must ensure that:

  1. the staffing process is conducted in accordance with the:
    1. Canadian Charter of Rights and Freedoms;
    2. Canadian Human Rights Act;
    3. Official Languages Act; and
    4. Employment Equity Act;
  2. staffing decisions:
    1. are made in accordance with applicable legislation, regulations, policies and the DND Guidelines on Staffing Options;
    2. maintain and promote public service values and principles; and
    3. are based on the DND human resources plans and staffing strategies;
  3. all staffing actions, whether for an indeterminate, term or casual period, reflect the department's commitment to:
    1. the Values and Ethics Code for the Public Sector;
    2. DAOD 5015-0, Workplace Accommodation; and
    3. the DND Directive on the Staffing of Civilian Bilingual Positions;
  4. all public service employees entitled to a staffing priority are the first to be considered for appointment; and
  5. probationary periods provide a fair assessment of newly appointed employees and staffing strategies are used to eliminate or significantly reduce representation gaps in the civilian population.

3. Consequences

General

3.1 Should clarification of the policy statement, requirements or authorities set out in this DAOD be required, DND employees and CAF members may seek direction through their channel of communication or chain of command, as appropriate. The anticipated results set out in the policy statement may not be achieved by the DND and the CAF if the requirements specified in this DAOD are not properly implemented. Not achieving the anticipated results could affect the ability of the DND and the CAF to ensure that the CAF is prepared to undertake missions for the protection of Canada and Canadians and the maintenance of international peace and stability.

4. Authorities

Authority Table

4.1 The following table identifies the authorities associated with this DAOD:

The ... has or have the authority to ...

ADM(HR-Civ)
  • approve and issue staffing policies and directives.

DG HROps
  • establish staffing instructions and guidelines.

Director Staffing Policies and Programs
  • monitor the application of this DAOD in accordance with the DND Staffing Management and Accountability Framework; and
  • provide advice and guidance to civilian SAs relating to staffing matters.

SAs
  • provide advice and guidance to managers relating to staffing matters.

delegated persons
  • exercise their delegated authorities in staffing matters in accordance with this DAOD.

5. References

Acts, Regulations, Central Agency Policies and Policy DAOD

Other References

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