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Part 2 - Main Benefits
Chapter 5. Interim Lodgings, Meals and Miscellaneous Expenses (ILM&M)

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5.01 General

  1. This chapter sets out the entitlement to reimbursement for ILM&M, and is subject to certain limitations and enhancements provided for in Part 3 of this directive.
  2. A member is responsible in accordance with CAFRD 2.2.01 to use best efforts to minimize the amount of ILM&M. When a change of RFD date would reduce ILM&M, it is the member’s responsibility to request the change through their chain of command in accordance with CAFRD 2.3.01.
  3. As noted in CAFRD 9.1.02 (HG&E packing, loading and delivery), some HG&E move activities may take place on a weekend or statutory holiday.

(C)

5.02 Entitlement

  1. A member is entitled to be reimbursed ILM&M for the member and each dependant who is moving, when the member’s HG&E:
    1. are being packed and loaded;
    2. are being unloaded and unpacked; and
    3. are necessarily separated from the member and dependants under the conditions described in this chapter.
  • 1.1 The ILM&M entitlement is intended to reimburse expenses incurred at the move origin and the move destination. After arrival at destination, a member may be reimbursed for ILM&M at a third location while awaiting delivery of their HG&E. In such cases, the following conditions apply:
    1. the member must be on paid leave;
    2. the member must be within 500 km direct road distance of the move destination;
    3. reimbursement shall not exceed the amount payable at the move destination; and
    4. the provisions at paragraph (2) of CAFRD 5.08 (Meal entitlements) continue to apply, in that the member’s entitlement to ILM&M ceases on the first day that the moving company can deliver the HG&E to the new residence once it is available for occupancy.
  1. A member who is moving from furnished accommodations at origin to furnished accommodations at destination is not entitled to be reimbursed ILM&M, unless the member is required to vacate the furnished accommodations at origin in advance of their departure, or if the furnished accommodations at destination are not available on arrival.
  2. When a member or a dependant travels separately to the new place of duty in accordance with CAFRD 6.05 (Separate travel), they remain entitled to ILM&M at origin and destination with reimbursement as specified in paragraph (1). Their overall room entitlement for commercial lodgings is in accordance with paragraph (4) of CAFRD 6.05.

(T) (amended, effective 1 April 2024)

5.03 Additional entitlements

In addition to the benefits outlined in this chapter, a member may be entitled to reimbursement under CAFRD:

  1. 3.4.02 (Pet expenses); and
  2. 3.4.04 (Professional cleaning).

(C)

5.04 Pack, load, clean, unload, and unpack days

  1. A member is entitled to be reimbursed ILM&M, funded from the Core Account, for:
    1. the pack, load and clean days – up to three days/nights at origin; and
    2. the unload and unpack days – up to two days/nights at destination.
  2. These entitlements are in addition to those described for ILM&M while awaiting availability of the new residence or of HG&E for delivery (see CAFRD subsections 5.07 through 5.11).
  3. When the pack & load days occur earlier than normal and the local authority certifies that the earlier pack/load was required by the movers, the additional days of ILM&M required will be added to the pack, load and clean entitlements.
  4. When the pack & load dates or the unload & unpack dates are unavoidably separated by a weekend and/or statutory holiday in which the moving company is unable to conduct those activities, additional ILM&M days are reimbursable under this subsection for those weekend and/or statutory holiday days.
    4.1 When the unload & unpack dates are unavoidably separated for any other circumstances, there is no entitlement to additional ILM&M days. Members are expected to unpack the necessities to occupy the new residence until such a time that the unpack service becomes available.
  5. When the unload & unpack dates are unavoidably separated for any other circumstances, there is no entitlement to additional ILM&M days.  Members are expected to unpack the necessities to occupy the new residence until such a time that the unpack service becomes available.
  6. Any unused entitlement at origin is forfeited when TNL under Chapter 6 commences.

(T) (amended, effective 1 April 2024)

5.04.1 Pre-pack

For greater certainly, additional ILM&M is not authorized when the moving company requires a pre-pack day for international moves, larger moves or other business reasons. Despite the pre-pack, members shall retain access to essential items (such as food, cooking items, kitchen appliances, beds, linens, clothes, toiletries, etc.) to maintain the ability to occupy the residence.

(C) (effective 15 June 2023)

5.05 Extra clean day

  1. On approval by the local authority in exceptional cases, a member is entitled to be reimbursed one additional day of ILM&M when required for additional professional cleaning and/or house inspection of the accommodation being vacated.
  2. This additional day is funded from the Custom Account.

(T)

5.06 Early pack, load and clean

A member may be authorized early pack, load and clean for non-service reasons; however:

  1. reimbursement of ILM&M will be limited to the number of days that would have been paid if the member had not been authorized an early pack, load and clean; and
  2. additional costs associated with the early pack, load and clean (such as additional SIT/SIV for the HG&E at destination, etc.) are the responsibility of the member.

(T)

5.07 HHT after TNL

  1. A member is entitled to receive HHT benefits immediately upon arrival at their new place of duty and to receive additional ILM&M expenses if the member was unable to conduct an HHT before their move for one of the following reasons:
    1. the member was posted immediately upon graduation from training;
    2. the member received their posting message 45 days or less before their COS date;
    3. the member received their DCBA move authorization message to move under Chapter 13 for a period of Class “B” or “C” Reserve service 45 days or less before the start date of that service; or
    4. any other service reason as certified by the unit authority of the losing unit.
  2. In addition to the ILM&M benefits provided in CAFRD subsections 5.08 to 5.11, the member is entitled to be reimbursed for:
    1. five days of HHT expenses in accordance with Chapter 4 in order to secure accommodations; and
    2. a further five days of ILM&M funded from the Core Account in order to arrange the movement of their (D)HG&E and to await the availability of their new accommodations.

(T) (amended, effective 1 April 2024)

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5.08 Meal entitlements

  1. In addition to the days reimbursed under CAFRD subsections 5.04, 5.05 and 5.07, a member is entitled to be reimbursed from the Core Account for meal expenses, under:
    1. paragraph (3) – the basic meal entitlement; and
    2. paragraph (4) – the supplemental meal entitlement.
  2. The meal entitlement under this subsection ceases on the first day that the moving company can deliver the HG&E to the new residence once it is available for occupancy.

Basic meal entitlement:

  1. Subject to paragraph (2), a member is entitled to be reimbursed a full daily meal allowance per person for up to 10 calendar days.

Supplemental meal entitlement:

  1. Subject to paragraphs (2) and (5), a member is entitled to be reimbursed per person for up to an additional 20 calendar days at:
    1. 65% of the full daily meal allowance without receipts; or
    2. up to 100% of the full daily meal allowance with receipts – exclusive of tips and alcohol. No personal declaration will be accepted for meals.
  2. This supplemental meal entitlement will only be authorized if the appropriate local authority confirms that owing to delays beyond the member’s control as described in paragraph (6), HG&E was not available for delivery or the member was not able to take occupancy of the new residence.
  3. A delay will be considered to be outside the member’s control if it is caused by exceptional circumstances.

(T) (amended, effective 15 June 2023)

5.08.1 Supplemental meal entitlement – DCBA authorization

The supplemental meal entitlement shall not be authorized by the local authority when the occupancy date of the chosen replacement residence is after the basic meal entitlement period.  However, in a constrained real estate market where a lack of available inventory limits a member's ability to secure a replacement residence at destination, the DCBA may approve the supplemental meal entitlement.  Any requests for DCBA review must be thoroughly substantiated and all alternatives and available options must have been explored.

(T) (effective 1 April 2024)

5.09 Commercial lodgings

  1. A member is entitled to be reimbursed for commercial lodgings expenses set out in Section 3.2 as follows:
    1. from the Core Account,
      1. the same number of days for which there is a meal entitlement payable under CAFRD subsections 5.04, 5.07 and 5.08, and
      2. upon cessation of the meal entitlement, additional nights of commercial lodgings when the appropriate local authority confirms that owing to delays beyond the member’s control as described at paragraph (6) of CAFRD 5.08, HG&E was not available for delivery or the member was not able to take occupancy of the new residence; and
    2. from the Custom Account,
      1. one additional night of commercial lodgings in the circumstances set out at CAFRD 5.05; and
      2. any nights in excess of the entitlements described at subparagraphs (a) and (b)(i) as applicable, until the first day that the new residence is available for occupancy.
  2. Reimbursement under this subsection is limited by the ACRD rates at the move origin and the move destination, as applicable.

(T) (amended, effective 1 April 2024)

5.10 Non-Commercial lodgings

Entitlements are reimbursed in accordance with Section 3.2 and the following:

  1. from the Core Account, the number of nights for which there is an entitlement to commercial lodgings funded from the Core Account under CAFRD 5.09; and
  2. from the Custom Account,
    1. one additional night if granted under CAFRD 5.05, and
    2. any nights in excess of the entitlements described at subparagraphs (a) and (b)(i) of CAFRD 5.09 (Commercial Lodgings), as applicable, until the first day that the new residence is available for occupancy.

(T) (amended, effective 1 April 2024)

5.11 Miscellaneous allowance

  1. For each day of entitlement to meals or lodging expenses, the member and each dependant is entitled to receive a miscellaneous allowance.
  2. This allowance is funded from the same spending account as the meals or lodgings expenses are funded from.

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5.12 Dependant care assistance

  1. This benefit applies in respect of the Pack, Load, Clean, Unload and Unpack days only.
  2. A member is entitled to be reimbursed dependant care expenses that are in excess of existing dependant care arrangements for:
    1. dependants under 12 years of age; and
    2. dependants 12 years of age or over who are incapable of caring for themselves due to a physical or mental disability.
  3. The daily maximum amount for dependant care expenses, with a declaration or a receipt as applicable, as established by the NJC Travel Directive, is reimbursed from the Core Account.
  4. Dependant care expenses in excess of the daily maximum amount at paragraph (3) are reimbursed from the Custom Account.

(T)

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