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Part 2 - Main Benefits
Chapter 6. Travel to New Location (TNL)

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6.01 General

  1. This chapter sets out the entitlements to meals, miscellaneous expenses, lodging, and transportation while travelling to the new place of duty.
  2. The provisions of this chapter are subject to certain limitations and enhancements provided for in Part 3 of this directive.
  3. For TNL within Canada and the continental USA, the following rules apply:
    1. when directed by the losing or gaining CO for operational, security or safety reasons, travel by commercial carrier shall be utilized; and
    2. in any other case, when there is a choice between two modes of travel (commercial carrier or a member’s PMV/motorcycle/RV), the CAF authorizes the mode selected by the member.
  4. Any direction at subparagraph (3)(a) must be issued and communicated to both the contracted relocation service provider (through the CAF Relocation Coordinator) and to the member well in advance of the travel date.
  5. A member is on duty for each day of authorized travel under this chapter, unless the member is travelling for a move under Chapter 14 (Moves to Intended Place of Residence (IPR)) on or after the commencement of retirement leave.

(C)

6.02 Additional entitlements

  1. In addition to the benefits outlined in this chapter, a member may be entitled to reimbursement under CAFRD:
    1. 3.3.03 (Member travelling as a passenger);
    2. 3.3.04 (Toll, ferry and parking charges);
    3. 3.4.02 (Pet expenses); and
    4. 3.4.05 (Travel delays).

(C)

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6.03 First day of TNL

  1. The first day of TNL is normally the first calendar day following the pack/load/clean day sequence under Chapter 5.  For greater certainty, a member who departs for the new place of duty, including departure on the clean day, is considered to have commenced TNL.
  2. If a change of RFD date has been authorized, TNL and ILM&M dates are to be coordinated to ensure the member is reporting on the RFD date.

(C) (amended, effective 15 June 2023)

6.04 Meals, lodgings and miscellaneous allowance

For each day of authorized travel, a member shall be reimbursed from the Core Account:

  1. a full daily meal allowance in accordance with CAFRD 3.1.01 (Meal entitlement);
  2. lodging expenses in accordance with Section 3.2; and
  3. a miscellaneous allowance.

(T)

6.05 Separate travel

  1. A member’s dependants may utilize separate modes of transportation and at different times.  However, to qualify for reimbursement under this directive, any dependant travelling separately must have arrived at destination no more than 180 days after the later of:
    1. the COS date; or
    2. the date the move of HG&E ceases to be prohibited or restricted.
  2. Entitlement to reimbursement of transportation, lodgings, meals and miscellaneous allowance for dependants travelling separately from the member is based on the dependant’s actual travel dates.
  3. Transportation and travelling expenses for dependants travelling separately are reimbursed from the Core Account except when the provisions for multiple vehicles under CAFRD 6.08 (Travel by PMV) or CAFRD 9.3.02 (Shipment of PMV and motorcycle by commercial carrier) apply.
  4. Unless the separate travel is for exceptional circumstances, additional benefits are not created when travelling separately. The overall room entitlement at CAFRD 3.2.02 (Room entitlements) continues to be based on the entitlement for the family as though they are travelling together.
  5. When the separate travel is the result of exceptional circumstances, the member may request reimbursement of corresponding, additional actual and reasonable expenses beyond those that the member would have been entitled to had the family travelled together.

(T) (amended, effective 1 April 2024)

6.06 Transportation to and from the commercial carrier

  1. Actual and reasonable expenses for transportation to the commercial carrier are reimbursed from the Core Account.
  2. When there is a choice of airports/stations within a reasonable driving distance of the old or new place of duty and it is more practical and/or economical to choose one over the other, transportation to/from the member’s chosen airport will be reimbursed.

(T)

6.07 Travel via commercial carrier

  1. Travel via a commercial carrier is funded from the Core Account with respect to the member and each dependant. (See also paragraph (6))
  2. Travel by commercial airline or by train shall be in accordance with CAFRD subsections 3.3.05 and 3.3.06 respectively.
  3. Commercial travel may commence from or terminate at locations other than the usual transportation terminal closest to the member’s residence at origin or destination:
    1. for service or compassionate reasons as confirmed by the unit authority;
    2. when required to accommodate a service dog as confirmed by the unit authority;
    3. when the usual transportation terminal closest to the member's residence at origin or destination is closed;
    4. when it is more economical to do so;
    5. when required to accommodate a pet; or
    6. when it is more convenient to do so. 
  4. When bookings from or to third locations are made for reasons listed at subparagraphs (3)(e) or (3)(f), the amount reimbursed for that travel shall not exceed the cost of travelling between the usual transportation terminals closest to the member’s residences at origin and destination.
  5. Once commercial travel has been arranged, the only authorized changes to the travel itinerary are for service or compassionate reasons, or when required to accommodate a pet or service dog, and must be made through the contracted relocation service provider. Any other changes to travel itineraries for personal reasons must be made by the member at their own expense.
  6. For the purposes of paragraphs (1), (3), and (5), any additional costs related to an alternate or amended itinerary required to accommodate an accompanying pet or service dog is considered to be part of the commercial shipping cost for the animal, and are therefore funded in accordance with CAFRD 9.2.06 (Shipment of pets and service dogs).
  7. The combined total travel time under CAFRD 6.06 (Transportation to and from the commercial carrier) and this subsection shall be no more than one day, except when the travel cannot be accomplished in that period because of distances and/or connections and the requirement for additional travel days and associated CAFRD benefits is certified by the unit authority.

(T) (amended, effective 1 April 2024)

6.08 Travel by PMV

  1. When travelling by PMV/motorcycle between two places of duty in Canada, any TNL expenses incurred in the USA will be reimbursed as though the travel was through Canada.

Kilometric Allowance

  1. A member who is authorized to travel by PMV/motorcycle shall be paid a kilometric allowance limited to the direct road distance between origin and destination in accordance with CAFRD 3.3.01 (Kilometric allowance for travel by privately owned vehicle) as follows:
    1. from the Core Account, for the first PMV/motorcycle and one trailer; and
    2. from the Custom Account, for any additional PMVs, motorcycles, or trailers.
  2. For the purposes of this subsection, a self-propelled RV that is used for TNL is deemed to be a PMV.

Travel time

  1. When the direct road distance is 600 km or less, a member is authorized one calendar day of travel.
  2. When the direct road distance is more than 600 km, a member is authorized one calendar day:
    1. for each 500 km travelled; and
    2. when travel on the last day is in excess of 100 km but less than 600 km.
  3. The travel time calculated at paragraph (5) is the total time allotted for travel. A member is not required to travel 500 km each day. The member may travel less on one day and more on another, or may stay an extra day at one location, provided the total travel time calculated above is not exceeded (except where CAFRD 3.4.05 (Travel delays) applies).
  4. When a member arrives at the new place of duty (within 100 km of the new permanent workplace) in advance of the authorized travel days, TNL ceases on the date of arrival and the ILM&M under Chapter 5 commences.

(T) (amended, effective 15 June 2023)

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