5520-9 Component Transfer to Cadet Organizations Administration and Training Service

Cadets and Junior Canadian Ranger Group Order (CJCR Gp O)

1. Identification

Date of Issue: 2022-03-28

Date of Verification: N/A

Application: This is an order that is applicable to all CAF members who are applying for a component or sub-component transfer to the COATS.

Supersession: N/A

Approval Authority: This order is issued under the authority of the Comd CJCR.

Office of Primary Interest (OPI): DCOS Sp

Enquiries: CJCR OIC COATS Recruiting

2. Abbreviations

Abbreviation	Complete Word or Phrase
Capt	Captain
CCC	Criminal Code of Canada
CCO	Canadian Cadet Organizations
CIC	Cadet Instructors Cadre
CJCR	Cadets and Junior Canadian Rangers
COATS	Cadet Organizations Administration and Training Service
Comd	Commander
CR	Canadian Ranger
CT	Component Transfer
CWO	Chief Warrant Officer
DCOS Sp	Deputy Chief of Staff-Support
GS NCM	General Service Non-Commissioned Member
GSO	General Service Officer
HQ	Headquarters
MPRR	Military Personnel Record Resume
P Res	Primary Reserve
PSO	Personnel Selection Officer
RCSU	Regional Cadet Support Unit
Reg F	Regular Force
Supp Res	Supplementary Reserve
WO	Warrant Officer

3. Policy

Context

3.1 In order to retain the relevant expertise, skills, training and education of Reg F, P Res, Supp Res and CR personnel in support of the Cadet Program, members may CT to COATS as either a GS NCM, GSO, or CIC Officer, and provide Class “A” or “B” Reserve Service up to the age of 65.

Policy

3.2 As the Transfer Authority, the Comd CJCR is the approving authority and assumes administrative control of the CTs from Reg F, P Res, Supp Res, and CR to COATS. CJCR is responsible for the selection process in accordance with standardized CAF procedures.

3.3 A Reg F, P Res, Supp Res or CR member may apply for a component or sub-component transfer to COATS.

4. Consideration for CT

4.1 In order to be considered for CT to COATS, applicants must meet the following minimum requirements:

1. able to complete, prior to mandatory retirement age, military training and two years of service for each year or part year of training time;
2. minimum rank – Private Trained or Second Lieutenant. Officer Cadets will be considered for enrollment into the CIC and are ineligible for CT to GSO;
3. medical fitness – in accordance with minimal standards for COATS defined in A-MD-154-000/FP-000, Canadian Armed Forces Medical Standards, Annex E, Minimum Medical Standards for Officers and Non-Commissioned Members;
4. minimum education –
   1. 00359 COATS GS NCM, Gr 10 completion; and
   2. 00360 GS Officer and 00232 CIC, Secondary School completion certificate or equivalent;
5. care of vulnerable persons – in accordance with CJCR Gp Order 5010-0, Adult Screening; and
6. references – 1-3 references as determined by a CJCR PSO; refer to Annex A, Quantity of Reference Checks Required, for specifics. The references must have known the applicant for at least two years and must not be relatives or persons who know the applicant simply as a friend. References may be from any of the following categories:
   1. a current/previous military supervisor of the applicant, not below the rank of WO or Capt;
   2. a supervisor of appropriate rank from a unit other than the one referenced above;
   3. the leader of a youth related organization where the applicant has volunteered and for whom the applicant directly worked. This may include a CCO reference; and
   4. a personal reference such as an instructor, youth coach, minister, clergyman, counsellor, etc. for whom the applicant has worked directly in an extended capacity i.e. at a two to three week youth camp one or more times per year or three or more weekend sports trips a year. In contrast, a once a year activity or one weekend retreat would not qualify.

4.2 Applicants must be deemed suitable by a CJCR PSO to whom the applicant was referred for interview.

5. Process

The…	Action…
Applicant	Liaise directly with the RCSU/CJCR HQ to submit CT application DND 4748, Transfer to Cadet Organizations Administration and Training Service with the following supplemental documentation: Letter or memo from losing unit CO with recommendation; MPRR; References; Police Records Check/Vulnerable Sector Screening; and CCO Net Account Request Application form.
RCSU	Validate application: confirm age requirements are met; confirm minimum rank requirement;  confirm medical category; confirm education requirements; confirm screening as per CJCR Gp Order 5010-0, Adult Screening; confirm desired effective date; confirm that applicant’s references are from a category criteria listed above; and forward applicant’s application and all supporting documents to a CJCR PSO.
CJCR PSO	in accordance with Personnel Selection Directive 452, Cadet Organizations Administration Training Service (COATS) Assessment Process: confirm applicants eligibility; complete personnel file review on applicant; determine the number of reference checks required and conduct same; establish date/time for selection interview; complete interview and make suitability determination; and complete necessary documentation and return to RCSU.
RCSU	Forward completed DND 4748, Transfer to Cadet Organizations Administration and Training Service and MPRR to CJCR HQ.
CJCR HQ	Seek approval from Comd CJCR
RCSU	determine Terms of Service; determine transfer entitlements; and send Transfer/Posting Instruction Message within 7 days of transfer date to losing unit.
Losing Unit	forward mbrs pers file and all supporting documents to RCSU/CJCR HQ; forward the applicant’s pers, medical, dental, and supply files to the gaining unit; and complete all transfer processes in Guardian and the applicable pay system.
RCSU	build new pers file for applicant; forward medical, dental, and supply files to applicable agencies; process CCO Net Account Request Application; ensure applicant has completed all necessary courses on the Defence Learning Network as per CJCR Gp Order 5010-0, Adult Screening; and advise Director General Defence Security of change in component/sub-component for member.

6. Publication

Frequency of Publication

6.1 Annual or more frequent review and updates, as required.

Errors/Omissions or Suggestions

6.2 Users of CJCR Gp Order are encouraged to identify any errors, omissions or suggested orders to the attention of CJCR HQ J1 Policy.

7. References

Source References

• A-MD-154-000/FP-000, Canadian Armed Forces Medical Standards
• CANFORGEN 033/10, Creation of Two COATS MOSIDs – General Service Off and NCM
• CANFORGEN 010/19, Component Transfer to Cadet Organizations Administration and Training Service (COATS) Service to Age 65
• CANFORGEN165/21,CMP 086/21, COATS Enrolment Entry Standards for Component Transfer
• Chief of the Defence Staff Directive: CAF Command and Control of the Canadian Cadet Organizations and the Cadet Organizations Administration and Training Service Reserve Force Sub-Component
• DAOD 2020-3, Cadet Organizations Administration and Training Service
• DAOD 5002-1, Enrolment
• DAOD 5002-3, Component and Sub-Component Transfer
• Personnel Selection Directive 452, Cadet Organizations Administration Training Service (COATS) Assessment Process

Related References

• CJCR Gp Order 5001-0, Supervision of Cadets
• CJCR Gp Order 5010-0, Adult Screening
• CJCR Gp Order 5511-1, Promotion Policy
• CJCR Gp Order 5022-0, Cadet Organizations Administration and Training Service Promotion Policy
• CJCR Gp Order 5520-10, Specific Annuitant Exception

8. Forms

DND 4748, Transfer to Cadet Organizations Administration and Training Service

9. Annex

Annex A

Quantity of Reference Checks Required

 

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