Prepare to apply

Before you start your application, gather your supporting documents, and get familiar with the information you will be asked to provide in the application.

On this page

Prepare your documents

You must include the following with your application for it to be considered complete.

  •  Canada Revenue Agency (CRA) document showing the valid business number that is no more than 2 years old. This is not required if you are already a registered Grants and Contributions Online Services (GCOS) user
  •  An external quote for each non-flat rate project activity
  •  The completed EAF Mid-sized projects calculator summary entitled “Total estimated eligible costs of your project” (PDF download) for all activities (flat rate and non-flat rate)
  •  Digital picture(s) of the project space to be improved in case of construction, renovation or retrofit and/or digital images or screenshots of the accessible item(s)/device(s) to be purchased and/or screenshots of the homepage and other applicable pages of your website, in the case of web accessibility updates/improvements in an appropriate digital format (for example, GIF, JPG) (if applicable)
  •  Information on the waitlist(s) for your program (s)/service (s) (refer to questions 58 and 72)

What happens if a supporting document is missing from your application

ESDC may refuse applications that are incomplete or contain errors. We may contact you to request any mandatory information that is missing from your application. We will do this before we determine if your application is eligible. If you receive such a request, you must respond within 5 business days of the date we sent the request. If you do not respond by the deadline, we will screen or assess your application as is and could result in your application being screened out.

How to answer the application questions

The purpose of this section is to help you fill in the application. It describes the specific information you need for each question on the form.

In this section

Section A

Important information appears in Section A of the application and is for your information and understanding. It contains information about the Attestation, the information you provide in the application, and the access of information. Read this information carefully.

The following information is posted on the Open Government website

  • Organization name
  • Business number
  • Amount of funding
  • Project title
  • Agreement number
  • Agreement dates
  • Location

Part 1 – Organization

A – Organization identification (Questions 1 to 21 in the PDF version of the application form)

Legal name (Question 1)

What is your organization's legal name? The legal name is usually:

  • the name on your registration with the Canada Revenue Agency (CRA) or provincial/territorial equivalent, or
  • the name used on funding cheques, bank accounts, etc.
Operating (common) name (if different from legal name) (Question 2)

What is the operating (or common) name of your organization (if it differs from the legal name)?

Business or registration number (Question 3)

There is a limit to the number of applications organizations may submit under this CFP. For each unique 9-digit CRA business or registration number, organizations may only submit one application.

For the process where multiple applications with the same 9-digit CRA business or registration number are submitted, we will only review the first application received.

If you are not already a registered Grants and Contributions Online Services (GCOS) user, you will be required to provide a Canada Revenue Agency (CRA) document showing your valid business number that is no more than 2 years old.

Organization type (Question 4)

Choose one of the following:

  • not-for-profit organization
  • for-profit organization with up to 99 full-time equivalent employees provided that the nature and intent of the project is non-commercial and does not generate profit
  • municipal government (small or low-density population municipality of less than 50,000 people)
  • territorial government
  • Indigenous organization including:
    • First Nations
    • Inuit
    • Métis Nation
    • Non-affiliated  
Organization category (Question 5)

This question is mandatory. Select the most appropriate category from the following based on what you chose in question 4.

  • Not-for-profit sector
    • Local community, charitable, or voluntary
  • Indigenous organizations
  • Private (businesses with up to 99 full time equivalent employees)
    • Private sector (businesses, private schools, etc.)
    • Businesses (incorporated or unincorporated)
  • Public
    • Municipal governments and agencies (small or low-density population municipality of less than 50,000 people as per 2021 Census)
    • Territorial governments 
Year established (Question 6)

What year was your organization established?

Organization address (Questions 7 to 11)

What is your organization's address? Give a complete address in a format recognized by Canada Post. For more information, please visit Canada Post website.

Telephone, website and email (Questions 12 to 14)

What is your organization's telephone number, website and email address?

Mailing address (if different from organization address) (Questions 15 to 19)

What is the mailing address of your organization (if it differs from your organization's physical address)?

Telephone (Questions 20)

What are your organization's telephone number?

Organization’s mandate (Question 21)

You must:

  • describe your organization’s main activities, including your mission and your mandate
  • describe the governance structure of your organization

If available, you can provide the link (web address) of your organization’s website. 

B – Organization contact (Questions 22 to 43 in the PDF version of the application form)

Primary contact information (Questions 22 to 34)

Who is the main contact person for the proposed project? Provide the contact information for the person who will be ESDC’s primary contact person in respect to your application for funding. Include the following details:

  • Question 22: Given (first) name and surname (last name)
  • Question 23: What is the title of the contact person named in question 23? For example:
    • business Owner
    • president
    • executive Director
  • Question 24: What official language would your contact person prefer to use in written and spoken communications? Choose either English or French.
  • Question 25: Indicate if your address is the same as the organization address, same as the organization mailing address, or different. If it is different, provide the following for the primary contact person (questions 27 to 34):
  • Question 26: Street address
  • Question 27: City or Town
  • Question 28: Province or Territory
  • Question 29: Country
  • Question 30: Postal Code
  • Question 31: Telephone number, including extension
  • Question 32: Email address (note this is where all correspondence will be sent) 
Secondary contact (Questions 33 to 43)

If we cannot reach the main contact, who else can we contact? Provide the person’s full name, telephone number where we can reach them during business hours and their email address.

  • Question 33:Given (first) name and surname (last name)
  • Question 34:What is the title of the contact person named in question 35? For example:
    • business Owner
    • president
    • executive Director
  • Question 35: What official language would your contact person prefer to use in written and spoken communications? Choose either English or French.
  • Question 36: Indicate if your address is the same as the Organization Address, same as the Organization Mailing Address, or different. If it is different, provide the following for the secondary contact person (Questions 39 to 46):
    • Question 37: Street address
    • Question 38: City or Town
    • Question 39: Province or Territory
    • Question 40: Country
    • Question 41: Postal Code
    • Question 42: Telephone number, including extension
    • Question 43: Email address  

C – Organizational capacity (Questions 44 to 52 in the PDF version of the application form)

The Department uses the information provided in this section to help assess the organization’s capacity to manage a project.

Does your organization have a governing board that meets on a regular basis (Question 44)

If no, please describe how your organization is managed.

Are the following written policies in place for delivering projects and services? (Question 45)
  • Human Resources – Indicate – “Yes” or “No”
  • Occupational Health and Safety – Indicate “Yes” or “No”
  • Other – “Yes” or “No”

Please describe how your organization addresses the areas of Human Resources and Occupational Health and Safety.

Does your organization have financial management components in place? (Question 46)

Financial Management System (for example, tracking expenses, general ledger, etc.) “Yes” or “No”.

Policies and procedures – Indicate “Yes” or “No”.

Staff Managing Finances – Indicate “Yes” or “No”.

If no, please provide details on how finances are managed within your organization .

For this project, will your organization further distribute funding to any other organizations to support program objectives? (Question 47)

If yes, does your organization have controls in place to verify that the funded amount can be accounted for? Please describe this in the space provided. 

How many employees does your organization currently have? (Question 48)

Indicate the total number of people employed in your organization or business. The number of employees must be a whole number. 

Has your organization undergone any important transformations in the past 2 years? (Question 49)

For this funding process, important transformations refer to events such as:

  • a change in leadership in the board of directors or at the executive level
  • a significant reduction, increase or turnover in staff
  • a merger with or split from another organization
  • a change in mandate or main activities
  • etc.

If you answer “Yes”, provide a description of the changes. 

Please describe how your organization has the experience and expertise to carry out the proposed project activities. If applicable, please include any past experience with ESDC and the results of the project. (Question 50)

You must describe if you have completed similar accessible projects and what the results and impact on the community were. 

Does your organization owe any amount to the Government of Canada? (Questions 51 to 52)

If “Yes”, complete the fields for each amount owing.

Example of detail to provide for the type of debt and the arrangements you have for repayment 
Amount owing Nature of amount owing Department or agency to which money is owed
$10,000 Overpayment Employment and Social Development Canada
$5,000 Taxes Canada Revenue Agency

Answering “Yes” will not make your application ineligible. Though, you must provide details about the type of debt owed.

If you have a payment plan in place to repay the debt, check “Yes” under Question 51, otherwise check “No”. You may be asked to provide the current arrangements for repayment during the assessment of your application. 

Part 2 – Project

A – Project identification (Questions 53 to 55 in the PDF version of the application form)

Project title (Question 53)

Give a short title that describes your project. 

Planned project start and end dates (Questions 54 and 55)

When do you plan to start and end your project?

Your project should be ready to start by September 1, 2024, and no later than October 31, 2024, and be completed within a 2-year period.

You can only start your project activities after we approve your project and when a signed funding agreement is in place. We can only pay for activities that have started after the agreement is signed. 

B – Project description (Questions 56 to 65 in the PDF version of the application form)

The Department uses the information you provide in this section as part of the assessment in determining whether or not your proposed project is eligible for funding.

Project objectives (must clearly link to the program objectives) (Question 56)

This question is mandatory. Outline the objective(s) of your project. Your objective(s) must be clearly linked to the objectives of the program to which you are applying.

You must address all of the items below and explain how as a result of the funding, the project will enable Canadians with disabilities to participate in and contribute to their community or workplace.

Furthermore, you will need to explain the need for the proposed project within the community or workplace by specifying the 3 items below:

  • the gaps in services, programs or employment opportunities for persons with disabilities
  • how much time persons with disabilities have to wait in order to get access to services, programs or employment opportunities
  • if the gap being addressed is to new or existing services, programs or employment opportunities for persons with disabilities

For example, there has been a strong interest in starting a sledge hockey team, however, the local arena was unable to provide this program because the facility is inaccessible. As a result of the funding through the EAF Mid-sized program, the arena was able to incorporate the required accessibility features including making the entrance area to the ice, as well as, the player and penalty boxes level with the ice for easy access to the playing area. The player and penalty boxes include plexi-glass at the ice level for visibility to the ice area. Additionally, the change room areas now include accessible washroom and shower areas as well as the clothing hooks at a lower level for easier access. The improvements also include increased accessibility to the general facility such as the entrance to the arena, parking lot and increased accessible seating for spectators. The facility is now accessible, and a sledge hockey program has started.

Project activities (give clear steps for each one) (Question 57)

Project activities are the steps you will take to meet your goals. They should be specific, measurable, realistic and relevant.

You must provide a work plan that describes the project activities and timelines broken down by activity and in chronological sequence by quarter (for example, every 3 months).

For each of the main activities, you are strongly encouraged to use the following model as a guide in preparing your work plan.

Instructions: Please provide the information indicated below for each project activity in a chronological sequence. You may use this table or upload your workplan as a separate document. Your application will be assessed on the following information:

Activity 1: title

  1. Activity Description
    • breakdown of flat rate activities
    • breakdown of non flat rate activities
  2. Sub Activity Description (what needs to be accomplished to complete activity)
  3. Dimensions of space where activity will take place (E.g.: square feet, new or existing space)
  4. Description of space where the activity will take place:
    • description of necessary building system (electricity, plumbing, HVAC, etc.)
    • finishes (including those with accessibility features)
  5. Estimated activity start and end date
  6. Construction timeframe (for example, tendering, permits, approvals, construction requirements)
  7. State of readiness (what is required before the activity can start)
  8. Activity costs in Canadian dollars including sub activity costs
  9. Risk and mitigation strategies (consideration for delays in preparation, material delivery, construction timeframes, or anything that could affect the activity timelines and how are you prepared to address it)
  10. Contingency funds (explain how you have considered the risks from a financial perspective)

Activity 1. Front Entrance

A. Main activity description: Reconfigure front entrance of your facility to allow for better accessibility.

B. Sub-activities description: Remove existing front doors and install power door with push button.

C.  Dimensions or square feet: Front doors would be 74” x 86”.

D. Description of the space: persons with disabilities will be able to enter the building without outside help.

  • Description of necessary building system: pavement, concrete, electrical wiring for front entrance
  • Finishes: door would be glass and steel

E. Estimated start and end date: 2 weeks (September 10 to September 24, 2023).

F. Construction timeframe: We determined how to hire a contractor to complete the work. We will launch a tendering process as soon as our project is approved. The tendering process is expected to take 4 weeks.

G. State of readiness: We have consulted a design professional who is prepared to work with us should we receive funding.

H. Activity cost in Canadian dollars: $56,750.

I. Risks and mitigation strategy: Potential delays in receiving the materials; this has been accounted for in the project timelines. We will contact our Program Officer and adjust our work plan if required.

J. Breakdown of contingency funds: The total of our contingency funds for the project is $226,000. We will set aside $10,000 for the front entrance work.

Note: It is your responsibility to ensure that the project fully complies with local building code restrictions and requirements and other relevant federal and provincial or territorial laws and regulations.

You are also required to meet or exceed accessibility standards and requirements such as those in the Canadian Standards Association’s “Accessible Design for the Built Environment” (PDF Format).

Do not forget that your project must consist of a minimum of $500,000 worth of accessibility project activities. Note that this amount increases depending on your project’s total value. For example:

  • for projects requesting funding up to $1.2M, the minimum amount of accessibility project activities is set at $500,000
  • for projects requesting funding between $1.2M and up to $2M, the minimum amount of accessibility project activities is set at $600,000
  • for projects requesting funding between $2M and $3M, the minimum amount of accessibility project activities is set at $800,000
Expected results of the project (Question 58)

Tell us the expected results that this project will have on addressing/reducing existing waitlists or increase access to programs and services targeted to persons with disabilities.

Describe how the results of the accessibility project will reduce and/or eliminate existing waitlists and increase access to programs and services targeted to persons with disabilities.

What are the anticipated results this will this have on persons with disabilities.

Additionally, for all activities you must describe your expected results.

Your expected results must be clearly linked to the project objectives and be specific, concrete and measurable.

  • Specific: define how the results will link to the objectives of this funding process
  • Concrete: results must provide sufficient details
  • Measurable: ensure that the expected results are quantifiable and tangible

You must list your outputs and outcomes. Here are the definitions:

Outputs are direct products or services that you will produce to get the outcomes you want. They answer the question, “What will the project produce?”

Examples could include:

  • 1 fully accessible community kitchen
  • 10 accessible parking spaces for persons with disabilities
  • 1 accessible front desk
  • a new accessible facility located in a remote region

Outcomes are the short-term and medium-term changes that you expect the project to deliver. You can link more than one outcome to an objective. Outcomes answer the question, “How do we know the project is a success?”

Examples could include:

  • increased cooking classes for persons with disabilities by offering a class for up to 6 persons, twice a week
  • increased employment opportunities for persons with disabilities by making the front desk accessible

It is important to note that organizations that receive EAF funding will be required to report on the results of their accessibility project, including progress reporting throughout the life of the agreement.

Reporting requirements post agreement will be:

  • for a period of 3 years following the end of the agreement end date, the Recipient shall provide Canada with an annual report on the operation of the facility, which will include metrics on the impact the project has had on persons with disabilities accessing the programs and services offered by your organization. Additionally, a digital picture(s) of the project that was funded in an appropriate digital format (for example, JPEG, GIF, JPG)
Does the project include indicators to measure results? (Question 59)

Your answer to this question must be “yes”.

Show us that the indicators you chose to measure are:

  • specific, relevant, time-based, and targeted, and
  • easy to measure and can be achieved within the proposed timeframe.

You must:

  • describe how you plan to gather, measure and report on results achieved by your project (e.g., survey)
  • describe how you plan to assess the impact on current waitlists or the number of persons with disabilities served as a result of the project activities
  • describe how the accessibility activities will contribute to reducing waitlists or serve a bigger proportion of the population with a disability
  • describe how will you assess the impact on the number of persons with disabilities served as a result of the project activities
Does this proposed project fit with your organization's other activities? (Question 60)

Your answer to this question must be “yes”.

You must describe the programs and services that your organization offer that are targeted for persons with disabilities and address the social or labour market integration needs of persons with disabilities.

Examples of services or programs targeted for persons with disabilities can include, but are not limited to:

  • employment preparedness programming and services
  • social inclusion community programming
  • sports and recreation programming
  • peer-led support is a group-facilitated learning and support program and services designed for persons with disabilities
  • professional intervention is one-on-one, group counselling or support services specifically for persons with disabilities
  • therapeutic support in spaces that have adapted equipment or support personnel, such as sensory rooms for persons with disabilities
  • virtual programming and service options refer to infrastructure that facilitates remote participation for persons with disabilities that conform with public health measures for physical distancing
  • life skills and transition support are programs or services designed to train or assist independent living specifically for persons with disabilities
  • culture programming and events are programs or services designed to promote and strengthen an individual’s cultural knowledge, understanding and participation specifically for persons with disabilities
  • workforce onboarding and retention programs
  • educational supports that refer to educational programs and services specifically for persons with disabilities
Will any of the project activities be delivered in a different location than where your organization is located? (Question 61)

If “yes”, give the main address first and then add other addresses.

It is important to describe where each of the project activities will take place.

Will your project benefit or involve people in English or French language minority communities? (Question 62)

We commit to enhancing the vitality of the English and French linguistic minorities in Canada. We support and assist their development and foster the full recognition and use of both English and French in Canadian society. Official language minority communities are English-speaking communities established within the province of Québec and French-speaking communities established outside the province of Québec.

Answering “No” to this question will not invalidate your application.

If your proposed project involves official language minority communities, you should answer “yes” to this question. Complete the question following the instructions in the application form.

Find more information about official language minority communities .

Will your project be targeting vulnerable groups? (Question 63)

Indicate “Yes” or “No”.

If yes, select the specific target group(s) that applies to your project .

Will any other organizations or networks be involved in carrying out the project? (Question 64)

Answer “No” to this question. This will be addressed in Questions 74 and 75. 

Does the project address the program’s national, regional, or local priorities? (Question 65)

Not applicable for this funding process. Answer “No” to this question.

Part 3 – Funding

A. Budget

We have developed an online EAF Mid-sized projects calculator to estimate the amount of funding that you may receive for your Mid-sized project. The calculator is interactive. New sections will appear based on the selections you make.

It is mandatory to provide a completed version as part of your application package. The minimum amount that you can request is $500,000. You cannot request more than $3,000,000 from Employment and Social Development Canada.

Instructions on how to complete the EAF Mid-sized projects calculator

When prompted in GCOS, click the link to access the online calculator and follow the instructions. Please note the following:

  • the questions with an asterisk (*) are mandatory
  • do not use your browser’s forward and back buttons to navigate. Instead use:
    • the ‘Continue’ button at the bottom left of the screen to move from one screen to the next, or
    • the ‘Back’ button at the bottom right of the screen to return to a previous screen.
  • the progress bar at the top of each page indicates the progression of your input into this calculator
  • please be aware that this questionnaire will prompt you if there is no activity after 60 minutes. If you respond to the prompt, the session will continue. Otherwise, the session will end, and all data will be lost.
  • if you would like to save the session and continue later, you can select ‘Save and Continue Later’ in the top right corner of the screen. You will then be prompted to enter your email address and password. Please note that your session will only be saved for a maximum of 14 calendar days from the time that you select ‘Save and Continue Later’.

Select the appropriate project category that best describes your project. Tell us if you want funding for:

  • ramps
  • accessible washrooms
  • accessible doors
  • elevators
  • accessible lifts
  • pool lifts
  • multi-Sensory rooms and stations
  • accessible playgrounds
  • accessible parking
  • accessible drop-off areas
  • accessible electric vehicle charging stations
  • other activities

The first 11 activities are considered flat rate. This means that the EAF Mid-sized projects calculator will generate amounts based on your selections. For all measurements, please round to the nearest foot.

For non-flat rate activities, you must also enter the amount provided in the quote you received from a certified professional into the calculator under “other activities”.

Once all information is entered in the calculator, the estimated eligible costs of your project will be populated. The amount of leveraging required for your project will also be calculated.

For more information on flat rate, please refer to the EAF flat rate information sheet.

A flow chart is available to help you choose the accessibility project that is right for your organization. New guidance on safety and security items is available. These items are considered non-flat rate activities and will require a quote from a certified professional.

ESDC will validate all of the information you provide and revise it as necessary. Please only select options that apply to your project. Errors or fraudulent information provided in this calculator may affect the amount of funding you could be eligible to receive.

You can select one or more project activities as applicable. More options will appear based on your selections and the estimated project cost will appear for flat rate activities. Please provide any information that could impact the project’s cost in the additional information section. It is important to select all relevant components in order to see all options related to your project activities.

Other activities

If you are requesting funding for other activities, you must provide one quote for each project activity.

For all project activities, we recommend that you consult a certified contractor to scope your project. This can help reduce unexpected costs. We also recommend that you have your own contingency budget of around 20% of your total project costs to offset unexpected costs. Contingency is not an eligible project cost for EAF funding.

Examples of eligible costs include:

  • professional fees such as architects, engineers, construction consultants, and contractors
  • costs of the construction or the renovation of a building, including materials, supplies and labour (not employee wages)
  • costs of the purchase or rental of tools, equipment or machinery necessary to complete the project
  • costs related to information technology devices that have accessibility features integrated, such as tablets, cellphones, laptops and computers, as long as they contribute to building accessibility
  • costs related to the purchase of universal accessible or ergonomic accessories and furniture, or
  • other costs approved as part of the funding agreement with ESDC

Examples of ineligible costs (not limited to):

  • costs incurred before the signing of the agreement
  • contingency funds for the project
  • costs for the purchase of furniture or equipment that does not include features to increase accessibility for persons with disabilities. For example:
    • lockers
    • refrigerators
    • Interac terminals
    • defibrillators
  • costs linked to constructing, renovating, or retrofitting:
    • Government of Canada or Provincial properties
    • publicly funded hospitals or health care facilities
    • publicly funded schools (or on school grounds), or
    • private homes or dwellings
  • retrofit of motor vehicles
  • training costs associated with the project
  • routine repairs and maintenance costs, or general costs (overhead, administrative, operating costs and amenities, etc.)
  • any expenditure for which the recipient or a third party is eligible for a rebate
  • expenditures of land or any interest therein, and related expenditures
  • Financing charges and interest expenditures
  • legal fees
  • cost of consultation and preparation of the project proposal
  • cost associated with feasibility, planning (including sustainability plans) and marketing studies, including environmental assessments
  • costs related to the research and the development of a technology
  • costs related to the commercialization, the marketing and the promotion of a product or a service
  • employee salaries and benefits
  • landscaping for esthetic purposes

If you are not exempt from providing leveraging, the EAF Mid-sized projects calculator will help you calculate the leveraging requirement for your project.

B – Anticipated sources of funding (Questions 66 to 71 in the PDF version of the application form)

It will be in this section in GCOS that there will be a link to access the online EAF Mid-sized projects calculator. Please read the section below before accessing the calculator and follow the instructions to determine the cost of your project.

The leveraging requirement is dependent on the organization type and is either 0% for exempt organizations or 35% of the funding request for all other applicants. All leveraging is in the form of cash only.

Exempt – No leveraging required (0%):

  • organizations located in the Territories (Yukon, Northwest Territories and Nunavut)
  • territorial governments
  • Indigenous organizations offering more than one program or service targeted for persons with disabilities: for the purposes of this funding process, includes organizations who specifically represent and specifically serve those who self-identify as a First Nations, Inuit, Métis Nation citizens, or non-affiliated Indigenous persons
  • an organization located in Region 4 or 5 based on the searchable EAF Region tool

Minimum 35% leveraging required for:

  • organizations with a mandate to offer programs, support and services exclusively for persons with disabilities
  • small municipalities of less than 50,000 of population, as per the 2021 census

Other sources of funding must relate to eligible project costs and must come from sources other than federal government but can include funding from the applicant’s own organization.

All other sources of funding must be in-cash only and will be required to be confirmed and in hand at the time of the signing of the agreement.

The combined contributions from all levels of government and/or other sources for the same expenditure must not exceed 100% of eligible costs.

Source name (Question 66)

If available at time of applying, include the names of the other sources that will contribute to your project. If the other sources of funds are from outside of your organization.

Source type (Question 67)

Tell us the amount of funding that you will be requesting from ESDC. This amount will be available after you have completed the online EAF Mid-sized projects calculator. Enter the amount from your PDF download Total estimated eligible costs of your project and enter the amount from the line entitled Total funding request from ESDC.

Tell us what type of organization is providing the cash contribution from the following options:

  • not-for-profit organization
  • registered charity
  • municipal government
  • provincial and territorial government, institution and Crown Corporation
  • Indigenous organization including:
    • band council
    • tribal council
    • self-government entity
  • international organization
  • coalition, network or committee
  • research organization or institute
  • educational institution
  • public health and social service institution
  • for‑profit organization
Cash contributions (Questions 68 and 69)

Tell us how much in confirmed and/or unconfirmed cash contributions you plan to receive.

Here is an example:

Table 2: Anticipated Sources of Funding
66. Source Name 67. Source Type 68. Cash (To be confirmed) 69. Cash (Confirmed)
ESDC ESDC $1,000,000
Organization A Not-for-profit organization $150,000
Organization B Municipal Government $100,000
Organization C For-profit organization $100,000

C – Budget details (Questions 70 and 71 in the PDF version of the application form)

Associated businesses or individuals (Question 70)

Check all statements that apply to your planned spending of the funding from us.

In carrying out the project, you may need contractors or third parties (outside providers) to carry out part of the project activities, such as reporting.

"Associated businesses or individuals" means:

  • an officer, director or employee of your organization, or a member of their immediate family
  • a business in which an officer, director or employee of your organization, or a member of their immediate family, has a financial interest
  • a business connected to your organization

Third party: a person or organization that has signed an agreement with the organization under the terms and conditions of a master agreement between the organization and the federal government.

Capital assets: Will capital assets be among your planned expenditures with ESDC funding? (Question 71)

Indicate “Yes” or “No”.

If “Yes”, explain how your project will benefit from the purchase of capital assets. A disposal plan for the capital assets should also be included.

A capital asset is any single or composite asset with a purchase value of more than $1,000 (before taxes) that is not physically incorporated into another product and that remains functional at the end of the project.

A composite asset is a collection of unique assets that form one identifiable functional unit, where all components are required for the asset to be functional. The collection of assets is treated as a single capital asset if the total cost of all individual items together is greater than $1,000 (before taxes).

For example, a personal computer composed of a hard drive, a monitor, a keyboard, a mouse and cabling are a composite capital asset. Four $300 chairs are not capital assets because each chair is functional on its own and, as single units, fall below the established threshold of $1,000 (before taxes).

Program specific questions

Describe which programs/services are impacted due to inaccessible infrastructure? (Question 72)

Please check the appropriate box in the form.

How long do persons with disabilities have to wait on average to access these program(s) or service(s)? (Question 73)

Please check the appropriate box in the form.

Indicate the state of readiness of your project. (Question 74):

Please explain your answers in the space provided.

Who is supporting your project? You must check at least one of the following boxes? (Question 75):

Please check the appropriate box in the form and explain your answer in the space provided.

What type of support is being provided Please check at least one of the following boxes to indicate the type of support. (Question 76):

Please check the appropriate box in the form and explain your answer in the space provided.

Describe the current state of the accessibility of your infrastructure (before project) from the parking space to the programming area. Please check all components that are currently present. (Question 77):

Please check the appropriate box in the form and explain your answer in the space provided.

Upon project completion of this project, will participants have a barrier-free path of travel to access the targeted programs and services? (Question 78):

By a barrier free path of travel, we mean: Can people with different disabilities get from the parking area to the facility, enter the facility and circulate from the entrance to the programming area? Can they access basic necessities, such as washrooms, without any accessibility obstacles? This includes but is not limited to infrastructure accessibility elements (for example, ramps, accessible doors and finishes), wayfinding and safety and security elements.

Please check the appropriate box in the form and explain your answer in the space provided.

Part 4 – Program checklist

Ensure you have included the required documents before submitting your application.

Please review the following checklist carefully:

  •  I confirm that I am either the owner of the building or have a lease and written approval from the building owner to undertake the project
  •  I confirm that the project is not located on a Government of Canada property, in publicly or privately funded health care institutions, hospitals, in a public school nor in a private home or dwelling
  •  I have provided an external quote for each non-flat rate project activity
  •  I have provided the completed EAF Mid-sized projects calculator for all activities (flat rate and non-flat rate)
  •  I have provided a completed work plan as requested in question 57
  •  I have provided a digital picture of the project space to be improved in an appropriate format (if applicable)
  •  I confirm that there are no legal risks regarding the ownership of the site such as land claims
  •  I confirm that I will have the 35% leveraging secured at time an agreement is approved or I am exempt from providing the leveraging (0%)

Errors or incomplete applications will result in delayed processing and/or rejection.

Part 5 – Attestation

To be considered eligible, an official representative who has the authority to submit proposals on behalf of your organization must confirm that:

  • they have the capacity and authority to submit the proposal
  • they can certify that the information provided is true, and
  • they have read and understood the program’s requirements

To do this, the official representative must:

  • check the 3 boxes of the attestation, and
  • provide their name, title and the date

As this is an attestation, no signature is required.

Notice to applicants

The information collected in your application will be used to assess its merits.

It may also be used and/or disclosed for:

  • policy analysis
  • research, and/or
  • evaluation purposes

In order to conduct these activities, various sources of information under the custody and control of ESDC may be linked. However, these additional uses and/or disclosures of information will not affect your project.

In the event that the application contains personal information, such personal information will be administered in accordance with the Privacy Act and the provisions governing the protection of personal information that are set out in the Department of Employment and Social Development Act. The application is also subject to the Access to Information Act ("ATIA"). The ATIA provides every person with a right of access to information under the control of the department, subject to a limited set of exemptions. Instructions for obtaining access to this information are outlined in the government publication entitled Information about programs and information holdings, which may also be accessed online at any Service Canada Centre.

Information in the form and supporting documents

The completion of this application form and provision of supporting documents is voluntary. We will use this information to screen and assess your project.

We may also use or disclose your application information:

  • to share information with others outside the government as a part of the review process
  • to conduct policy and research analysis

Note that these additional uses or disclosures of your personal information will not affect your relationship with this department or any other government organization.

Access to information

After this process, the information on successful applications will be available on Open Government. Your application is also subject to the Access to Information Act (ATIA). The ATIA gives every person a right to access information under the department’s control, except for some exemptions. Find instructions for accessing this information. You can also visit a Service Canada Centre. 

Page details

Date modified: