Greenhouse gas emissions: instructions for reporting

This guide shows you how to submit your greenhouse gas (GHG) emissions report to Environment and Climate Change Canada’s (ECCC) Greenhouse Gas Reporting Program (GHGRP).

Facilities report to the GHGRP using ECCC’s Single Window (SW) system. This SW system consists of a main component called the Single Window Information Manager (SWIM) and a series of services and reporting modules. SWIM provides access to the ECCC and Partners Greenhouse Gas Reporting module which you must use to report GHG emissions to the GHGRP. This applies to all facilities who need to submit a report to the GHGRP, regardless of where the facility is located or if you also need to report to your provincial government.  The SW system streamlines reporting to reduce reporting burden and the overall costs to governments. Provincial partners who also use this systemto receive GHG reports from facilities include Alberta, British Columbia, Ontario, New Brunswick, Nova Scotia, and Saskatchewan.

SWIM allows you to:

  • edit information about your profile, organizations, facilities and contacts (you enter specific information here about your company, facility, parent company and other types of administrative information that is required by the GHGRP)
  • manage roles for other users
  • access program-specific reporting modules

For detailed instructions on the SWIM component, please refer to SWIM Guidance.

Steps to submitting your greenhouse gas emissions report

Step 1: log in through GCKey service or Sign-In Partner

Navigate to the SW system.

You will then be presented with a choice of logging in with a Sign-In Partner (your bank account credentials) or GCKey.

  • Sign-In Partner Log In: you will be transferred to the SecureKey Concierge service and prompted to select the sign-in partner (for example, BMO Financial Group, RBC, Scotiabank) and log in using your banking username and password
  • GCKey Log In:
    • if you are a new user, select Sign Up and follow the on-screen directions to create a GCKey username and password, and then use them to Sign In
    • if you already have a GCKey username and password, enter them now
Step 2: enter SWIM and create/update your profile

After logging in, you will enter SWIM. If your account is not recognized by the system, you will be directed to the New User page. Follow the instructions below to link your account to an existing profile using your email address:

  1. enter your email address and click Search
  2. an email containing an account recovery key will be sent to your email address
  3. copy this account recovery key from the email and paste it into the field on the Redeem ECCC Key page which can be accessed through the left-hand menu and click Activate Key

This will link your SW profile to your username and password, and allow you to continue to connect to your organizations and reporting modules through the system.

To view or create a new profile, click on My Profile on the left-hand menu and add or edit your information as required.

Most of the navigation in SWIM is done using the left-hand menu. The options on the left-hand menu will expand and collapse as you move up and down the left menu structure.

When you are entering or modifying data, please ensure you use the Save/Continue function regularly. A warning message will be displayed after 15 minutes of inactivity. After 18 minutes you will be logged out and any unsaved changes will be lost.

Step 3: establish/verify link between your profile and your organization

Click on Organizations on the left-hand menu to display a list of the organizations your profile is linked to. If the organization you need to report on is not displayed and has reported in the past, you will need to link your profile to it. The best way to link to an organization is to obtain an ECCC Key from an authorized user and use the Redeem ECCC Key screen.

If you are unable to obtain an ECCC Key and wish to link to an organization already present in the database, select Request Access from the left navigation menu. You will need to identify the program you wish to report to (in this case, ECCC and Partners Greenhouse Gas Reporting), the program role you are requesting (for example, Reporting Lead - Specific Facilities), the name of the organization, and for some roles, the specific facilities you wish to report on. This will result in a request being submitted to Environment and Climate Change Canada staff. If your request is approved, an ECCC Key will be sent by email within 3 business days. Copy the key and paste it in the field on the Redeem ECCC Key function. Roles are discussed further in Step 4.

If your organization is not present in the database, you will need to add it. Select Add a New Organization on the Organizations page. The system will prompt you to search for the organization before adding it. If the organization is not found, select Add a New Organization again and enter the organizational details.

Step 4: add/update/verify organization and facility information

After clicking on Organizations, click the name of the organization to view its details. The left menu will expand to show more options.

  • select Facilities to view, add or edit facilities
  • select Contacts to add or edit information for contacts who will not be users of the system themselves but will be referenced in reports
  • select Parent Organizations to add or edit parent organizations
  • select Manage Access to manage all program/facility roles for users within the organization
    • select Grant Access to generate ECCC Keys

The types of roles available in the ECCC and Partners Greenhouse Gas Reporting module are outlined below:

  • Reporting Lead - All Facilities: edit and submit reports for all facilities [SWIM Organization Lead automatically assigned]
  • Reporting Lead - Specific Facilities: edit and submit reports for certain facilities.[SWIM Organization Lead automatically assigned]
  • Data Entry: edit and fill out reports for certain facilities, but cannot submit them [SWIM Editor automatically assigned]
  • Signing Authority: view and submit reports for certain facilities [SWIM Member automatically assigned]
  • Read Only: view reports for certain facilities [SWIM Member automatically assigned]

You will note that there are additional SWIM roles visible. These roles govern the ability of users to perform functions in SWIM. These can also be managed here:

  • SWIM Organization Lead: edit organization and facility information and manage access to certain facilities
  • SWIM Editor: edit organization and certain facilities information, but cannot manage access to certain facilities
  • SWIM Member: view only access to organization and certain facilities information
Step 5: access the ECCC and Partners Greenhouse Gas Reporting module

Click Home on the left navigation menu to see links to the individual reporting programs you have access to. Look for the Environment and Climate Change Canada (ECCC) and Partners Greenhouse Gas Reporting and ECCC Output-Based Pricing System (OBPS) link. If the link does not appear, you do not have access to the ECCC and Partners Greenhouse Gas Reporting and ECCC OBPS module. A role can be obtained by redeeming an ECCC Key (see Step 3). If this option is not available, use Request Access.

Click the ECCC and Partners Greenhouse Gas Reporting and ECCC OBPS link and then select GHG Reporting to navigate to the GHGRP reporting module.

Step 6: use the reporting dashboard

This page is a dashboard where all your reporting actions will be initiated. On your first visit, you will need to identify the facilities you wish to report on.

A Help drop-down menu will appear at the top of the page where additional helpful information is available. Click Help on the top menu and select Toggle In-Context Help to toggle the additional information on or off.

Select the reporting company and reporting year from the two drop-down menus under Report(s). The reporting year period refers to the calendar year during which the emissions were produced. The default selection is 2019.

You may report data for the 2009-2019 calendar years using the system. You may also amend previous submissions that are available in the system. If a past report is not available, please create a new report and indicate in the comments area that you are submitting an amendment. If you wish to amend a GHG report submitted prior to 2009, please contact us at ec.ges-ghg.ec@canada.ca.

The Custom Fuel List button is shown below:

Figure 1: Reporting dashboard screen

Figure 1 (See long description below)
Long description for Figure 1

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module highlights and shows the “Custom Fuel List” button that is available in the Reporting Dashboard.

Clicking on the Custom Fuels List Button will yield the following screen:

Figure 2: Custom fuels list screen

Figure 2 (See long description below)
Long description for Figure 2

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the “Custom Fuel List” screen and is where custom fuels can be added.

From this screen, you can see all of the custom fuels that you may have already added. In order to add custom fuels, simply click on the add icon on the top right corner of this screen and then, you will be able to:

  • enter the fuel name
  • select a classification for the fuel (biomass or non-biomass)
  • select a fuel type (gas, liquid, solid)
  • add a description for the fuel

On the reporting dashboard, to add a facility report, click the Add New Report button. You will be directed to the Find Facility page, which displays the facilities that you are allowed to report on. You can add only one facility report at a time. To add a facility report to the dashboard, select the Add icon for the facility located under the column Actions. Please note that the Add New Report button will not appear if you do not have a program role that allows you to edit a report (See Step 4).

Once the reports have been created for each facility you wish to report on, select the Edit icon located under the column Actions for the facility report you want to complete or select Edit from the drop-down list containing a set of available Actions for the report.

For facilities subject to expanded reporting requirements that may have to report a specific fuel that is not identified in the master list, select Custom Fuels List to add the fuel to the master list.

Step 7: select reporting options

The Select Reporting Options screen requires you to identify the type of report you wish to submit. This list depends on the physical address of the reporting facility. If you have not entered the facility's province in SWIM, you need to select the province of the facility from the drop-down list before choosing the report type. The reporting options are:

  • select Report (ECCC Only) to submit a report to Environment and Climate Change Canada
  • select Report (ECCC & ON), for facilities in Ontario (ON) only, to submit a report to Environment and Climate Change Canada and Ontario.
  • select Report (ECCC & NB), for facilities in New Brunswick (NB) only, to submit a report to Environment and Climate Change Canada and New Brunswick
  • select Report (ECCC & AB), for facilities in Alberta (AB) only, to submit a report to Environment and Climate Change Canada and Alberta
  • select Report (ECCC & NS), for facilities in Nova Scotia (NS) only, to submit a report to Environment and Climate Change Canada and Nova Scotia
  • select Report (ECCC & SK), for facilities in Saskatchewan (SK) only, to submit a report to Environment and Climate Change Canada and Saskatchewan
  • select Report with BC Pre-population, for facilities in British Columbia (BC) that are NOT subject to expanded reporting requirements, to load data from a submitted provincial report into an Environment and Climate Change Canada report
    • please review and modify the loaded information to ensure it meets your reporting obligation to ECCC
  • select DNMC notification (ECCC) to inform Environment and Climate Change Canada that your facility does not meet the reporting criteria for the current year

If your facility does not meet the reporting criteria, but wish to submit a voluntary report, select one of the above report types.

Step 8: select facility contacts and verify facility information

The Select Facility Contacts screen is where you identify the reporter, authorized signing officer, and public contact (optional).

Choose the appropriate contacts from the drop-down lists. Lists are populated based on contacts added in SWIM. Review the Help text for a description of each Contact type.

For further guidance on adding contacts, see Managing your contacts in the SWIM guidance.

Click Save/Continue.

The Verify Facility Information screen is where you view company, facility and contact information.

If you need to make corrections on the Verify Facility Information screen, you can return to SWIM to make these changes by clicking Home on the top menu. If you wish to have this screen reflect changes you have made in SWIM, click the Refresh from SWIM button at the bottom of this screen.

For your convenience, some fields have been made editable on the Verify Facility Information screen. Note that changes made on this screen will only affect this report, and may be overwritten if the Refresh from SWIM button is used. If you make changes on this screen, click Save to SWIM to save the changes made here back to SWIM.

Note that each screen is initially ‘Incomplete’ and will have an orange square icon with an exclamation point "!" displayed on the left-hand menu. Once all required data has been entered and saved, click the Validate button to check for errors. Once all errors have been resolved, the screen will become ‘Complete’ and a green square with a checkmark will be displayed. All individual screens of the report need to be completed before it can be submitted.

Step 9: select facility activities

The Facility Activities screen (see Figure 3) requires you to identify the activity that your facility is engaged in. The federal list of activities includes:

  • aluminium production
  • ammonia production
  • base metal production
  • cement production
  • CO2 capture, transport, injection or storage
  • electricity or heat-steam generation
  • ethanol production
  • hydrogen production (refineries or stand-alone)
  • iron and steel production
  • lime production
  • mining
  • nitric acid production
  • petroleum refining
  • pulp and paper production

Select None of the above if your facility is not engaged in any of the listed activities.

Facilities engaged in the above activities are subject to expanded reporting requirements as part of the federal GHGRP expansion. For facilities in Ontario, additional activities that are subject to specific provincial reporting requirements will also be displayed on this page.

Figure 3 : Facility activity screen

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Long description for Figure 3

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Facility Activities screen where one may select all relevant activities undertaken by the facility.

Facilities subject to the federal Output Based Pricing System (OBPS) Regulations

In provinces/territories where the federal OBPS applies, facilities that are subject to this regulation  must quantify emissions for activities covered under this regulation, using OBPS specific methodologies. To reduce reporting burden, ECCC is providing an option to these facilities to utilize the OBPS quantification methodologies for reporting to the federal GHGRP.

For facilities in these provinces/territories, a mandatory question will appear on the Facility Activities screen related to the option to use OBPS quantification methodologies. If a facility is subject to the OBPS regulations and wishes to take advantage of this option, you must select ‘Yes’. This will trigger the system to display OBPS methodologies when required to choose an emissions quantification methodology on the following activity screens.

Note: This option applies only to federal reporting requirements. Therefore, Ontario reporters will not see OBPS methodology options offered for additional activities that are subject to provincial reporting requirements only.

Related links

Step 10: provincial report

The Provincial Report screen will appear if you selected an activity from the Facility Activities screen and if your facility is in British Columbia, Newfoundland and Labrador, Nova Scotia, or Quebec.

This step reflects the provisional option available to the above facilities for 2019 to provide their provincial GHG report as part of their report to ECCC.

If the option is available and you wish to attach and submit a provincial report, select Yes and attach your provincial GHG report by selecting the Add icon (doc, docx, xls, xlsx, and pdf formats accepted). By submitting a provincial report, you do not need to go through the expanded screens for the facility activities previously identified (see Step 9). Select No to proceed to the expanded screens for the activities selected.

Step 11: report expanded data
Fuel combustion 

Fuel combustion

If you have selected an activity on the Facility Activities screen (see Step 9), other than CO2 capture, transport, injection or storage, then the fuel combustion screen will become available in the reporting module.

Figure 4: Fuel combustion screen part 1

Figure 4 (See long description below)
Long description for Figure 4

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows a part of the “Fuel Combustion screen” that is available to users who have selected a facility activity subject to expanded reporting requirements.

Figure 5: Fuel combustion screen part 2

Figure 5 (See long description below)
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This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the second part of the “Fuel Combustion screen” that is available to users who have selected a facility activity subject to expanded reporting requirements.

This and associated child screens will allow you to report information required in Schedule 7 of the Notice.  The types of information to be entered on this screen include:

  • fuel and emissions
  • electricity
  • steam
  • facility/source-specific documentation

Each of these is described in the sections that follow.

Fuel and emissions information

In the Fuel Combustion screen, there are “Add” icons under each emissions source (shown below) that will lead to the Fuel and Emissions Information screen.

Note: In order to access the Fuel and Emissions Information screen for the electricity generation source, you must first add an electricity unit as shown below.

Figure 6: Fuel combustion screen with electricity unit

Figure 6 (See long description below)
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This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the “Fuel Combustion screen” after an Electricity Unit is entered and highlights the “add” icons that one can click in order to get to the “Fuel/Steam and Emissions information” child screen.

The Fuel and Emissions Information screen (shown below) will allow you to report emissions by gas for each fuel type.  It is also where additional information related to each fuel and associated emissions is reported (e.g., fuel volume, carbon content, emission factors, etc).

Figure 7: Fuel/steam and emissions information child screen (part 1)

Figure 7 (See long description below)
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This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows a part of the “Fuel/Steam and Emissions information” child screen

Figure 8: Fuel/steam and emissions information child screen (part 2)

Figure 8 (See long description below)
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This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the second part of the “Fuel/Steam and Emissions information” child screen

In this screen, one can select a fuel from the drop down menu. Note that if the fuel consumed is not listed in the drop down menu, you may add a custom fuel by returning to the reporting dashboard  (by clicking on your facility name in the breadcrumbs at the top left corner of the screen) and clicking on the Custom Fuels List button (see Step 6).

On the Fuel Combustion screen, once the fuel is selected, clicking on the save button will automatically populate the following:

  • Fuel Classification
  • Fuel Type
  • Fuel Unit

Figure 9: Fuel/steam and emissions information fuel example

Figure 9 (See long description below)
Long description for Figure 9

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Fuel/Steam and Emissions Information screen after a Fuel is selected from the Fuel drop down list and highlights the prepopulated items: Fuel Classification, Fuel Type and Fuel Unit.

You may then populate the remaining required fields. Note that some fields are conditionally mandatory. Often this is based on either the type of fuel selected (e.g., gaseous fuels require input of temperature and pressure) or the methodology selected for calculating either of the CO2, CH4 or N2O emissions.

For the amount of fuel consumed (shown below), clicking on the “Energy Units (MJ)” checkbox will allow you to report your fuel volume in energy units. Otherwise, the default fuel unit will be used should you decide not to check this checkbox. For additional fields that refer to the units of fuel consumed (e.g., HHV), they are referring to the default fuel units.

Figure 10: Fuel/steam and emissions information units example

Figure 10 (See long description below)
Long description for Figure 10

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows  the Fuel/Steam and Emissions Information screen after a Fuel is selected from the Fuel drop down list and highlights the fact that the default unit is used if the Energy Units (MJ) check box is not checked.

Once you have populated all information for that specific fuel, you may click Save. This will then validate the data you have entered and notify you if further information is required. Once all required information is entered and saved, the saved data will show up in the Fuel Combustion screen.

Figure 11: Fuel combustion screen example 1

Figure 11 (See long description below)
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This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows part of the Fuel Combustion screen after information has been entered.

Figure 12: Fuel combustion screen example 2

Figure 12 (See long description below)
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This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows another part of the Fuel Combustion screen after information has been entered.

Continue to add fuels and associated emissions information as required until all fuel combustion data has been entered for each of the sources.

Electricity information

The Fuel Combustion activity screen includes fields where one can report their electricity information. This information is mandatory for all facilities that generate or use electricity. If you had added electricity generated under each electricity-generating unit when entering fuel and emissions information, you will note that the sum of the electricity reported is now populated in the ‘Gross Electricity Generated On-Site (MWh)’ field.  This is a read-only field.

If additional electricity was generated that was not associated with fuels/emissions (e.g., wind turbines), you may enter it in the ‘Additional electricity generated on-site’ field.

Note: Reporting electricity and associated emissions information separated by each electricity-generating unit is only required for those reporting under NAICS code 221112. For all others, you may simply report all information under a single unit, even if multiple units exist at your facility.

Figure 13: Fuel combustion screen electricity information section

Figure 13 (See long description below)
Long description for Figure 13

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Electricity Information fields in the Fuel Combustion screen

Steam/Heat information

Also located in the Fuel Combustion activity screen are fields where one can report steam/heat information (shown below). This information is required to be reported by any facility subject to expanded reporting requirements which operates a co-generator(s) or purchases or sells steam or heat.

Figure 14: Fuel combustion screen steam/heat information section

Figure 14 (See long description below)
Long description for Figure 14

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Steam/Heat information fields in the Fuel Combustion screen

Facility/Source-specific documentation

Mandatory on the Fuel Combustion screen is the facility/source specific documentation (shown below).

Figure 15: Fuel combustion screen steam/heat information section

Figure 15 (See long description below)
Long description for Figure 15

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows mandatory Facility/Source-Specific Documentation upload in the Fuel Combustion Screen.

Clicking on the add icon will allow you to upload files into this section of the Fuel Combustion screen. This will allow you to fulfill the requirements of schedule 7, paragraph 16 of the Notice:

Any person subject to this schedule, who obtains from a supplier or performs fuel sampling, analysis and consumption measurement, as outlined in section 2.D of Canada’s 2019 Greenhouse Gas Quantification Requirements, shall submit a document summarizing fuel quantity, carbon content and higher heating value for all sampling and measurement periods

Once all sections are completed, you may click on Validate to ensure there are no errors.  Once all errors have been cleared, click on Save/Continue and you will note a green checkmark on the left hand menu beside Fuel Combustion.

On-site transportation

On site transportation

If you have selected any of the activities on the Facility Activities screen (see Step 9) other than CO2 capture, transport, injection or storage, the On-Site Transportation screen will become available in the reporting module

The On Site Transportation screen is an extension of the Fuel Combustion screen. It accepts very similar fuel and emissions information but only for on-site transportation.  It functions in a very similar manner. Fuel and emissions information can be entered by first clicking on the Add button (highlighted below).  That will open a child screen that functions the same way as shown in the Fuel and Emissions

Information under fuel combustion

Figure 16: On-site transportation screen

Figure 16 (See long description below)
Long description for Figure 16

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the On-Site Transportation screen and highlights the add button which will open up the Fuel/Steam and emissions Information screen.

The Facility/Source-specific Documentation section here is not mandatory since this information is often included in the upload completed in the Fuel Combustion screen. If it was not included there for the on-site transportation fuels, you should upload that information here.

Once all information for on-site transportation has been reported, click on Validate to ensure there are no errors.  Once all errors are corrected, click on Save/Continue and you will note a green checkmark on the left hand menu beside On-Site Transportation.

Aluminum production

Aluminium production

The Aluminum Production Screen (shown below) will be available if you have selected the Aluminium Production activity from the Facility Activities screen.

You will note that the screen is split into different sections related to different types of aluminum production activities that may or may not occur at the facility. The activities are expandable or collapsible. The screen shown below shows an example of only some activities expanded.

Figure 17: Aluminium production screen

Figure 17 (See long description below)
Long description for Figure 17

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Aluminum Production screen and highlights the “expand” buttons which will expand the respective Aluminum activities that facilities can use to enter data that is relevant.

From this screen, you can fulfil reporting requirements in schedule 10 of the Notice.

The Aluminium Production screen contains multiple sections, which one can fill in should they be applicable to the facility; otherwise, one can select the N/A checkbox should that specific field not apply to the facility.

Once all relevant fields have been completed, click Validate.  This will indicate if there are any errors or missing information.  Once there are no errors, click on Save/Continue and you will then note a green check mark beside Aluminium Production on the left hand menu.

Ammonia production

Ammonia production

The Ammonia Production Screen will be available if you have selected the Ammonia Production activity from the Facility Activities screen.

In addition to providing fuel combustion and on-site transportation information, you also need to provide specific information relating to ammonia production.

An example of the Ammonia Production screen is given below:

Figure 18: Ammonia production

Figure 18 (See long description below)
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This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Ammonia Production screen

From this screen, you can fulfil reporting requirements in schedule 13 of the Notice.

In order to report the feedstock details for ammonia production, simply click on the “add” icon in the Feedstock details section. This will open the following screen where all fields are mandatory. Once all information has been completed on this screen, click Save and you will return to the Ammonia Production screen. Continue to add and save all feedstock details as necessary.

Figure 19: Feedstock details child screen for ammonia production

Figure 19 (See long description below)
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This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Feedstock details child screen after clicking on the add icon under the Feedstock Details section

Also available in the Ammonia Production screen is an optional section titled ”Additional Information” where one can click on the “add” icon in order to upload an attachment containing additional information related to the Ammonia Production activity that is not captured elsewhere.

Once all relevant fields have been completed, click Validate.  This will indicate if there are any errors or missing information.  Once there are no errors, click on Save/Continue and you will then note a green check mark beside Ammonia Production on the left hand menu.

Base metal production

Base metal production

The Base Metal Production screen will be available if you have selected the Base Metal Production activity from the Facility Activities screen.

In addition to providing fuel combustion and on-site transportation information, you also need to provide specific information related to base metal production.

An example of the Base Metal Production screen is given below:

Figure 20: Base metal production screen

Figure 20 (See long description below)
Long description for Figure 20

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Base Metal Production screen

From this screen, you can fulfil reporting requirements in schedule 18 of the Notice. This includes production and emissions related to the metals being produced and information regarding input and output process materials.

Clicking on the “Add” icon under either the “Carbon-Containing Process Input Material” or “Carbon-containing Process Output Material” headings will yield the following screen:

Figure 21: Carbon containing process input/output material child screen

Figure 21 (See long description below)
Long description for Figure 21

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Carbon Containing Process Input/Output Material child screen that becomes available when clicking on the add icon under the “Carbon Containing Process Input/output materials” sections.

From here, you can fill in the Material Type; enter a value for the Quantity (in tonnes) and Annual Weighted Average Carbon Content (tonnes of carbon/tonne of material) for input and or output materials used in the metal production process (e.g., flux reagents, reducing agents, ore, electrodes, etc). Once all information has been entered, click Save and this will take you back to the Base Metal Production screen. Enter and save any additional input and output materials, as needed.

Reporters may also include additional information via an optional upload if there is additional information that is not already captured.

Once all relevant fields have been completed, click Validate.  This will indicate if there are any errors or missing information.  Once there are no errors, click on Save/Continue and you will then note a green check mark beside Base Metal Production on the left hand menu.

Cement production

Cement production

The Cement Production screen will be available if you have selected the Cement Production activity from the Facility Activities screen.

In addition to providing fuel combustion and on-site information, you also need to provide specific information relating to cement production.

An example of the Cement Production screen is given below:

Figure 22: Cement production screen part 1

Figure 22 (See long description below)
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This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows a part of the Cement Production screen.

Figure 23: Cement production screen part 2

Figure 23 (See long description below)
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This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows a second part of the Cement Production screen.

From this screen, you can fulfil reporting requirements in schedule 9 of the Notice. This includes information related to clinker production, cement kiln dust, and organic carbon oxidation.  Monthly data for clinker production and quarterly information for cement kiln dust are required.

Once all relevant fields have been completed, click Validate.  This will indicate if there are any errors or missing information.  Once there are no errors, click on Save/Continue and you will then note a green check mark beside Cement Production on the left hand menu.

CO2 capture, transport, injection or storage

CO2 capture, transport, injection or storage

The CO2 Capture, Transport, Injection or Storage (CCTS) screen will be available if you have selected the CO2 Capture, Transport, Injection or Storage activity from the Facility Activities screen.

An example of the CO2 Capture, Transport, Injection or Storage screen is given below:

Figure 24: CO2 capture, transport, injection or storage screen

Figure 24 (See long description below)
Long description for Figure 24

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the CO2, Capture, Transport or Storage Screen.

From this screen, you can fulfil reporting requirements in schedule 6 of the Notice, depending on which of the CCTS activities are being undertaken at the facility.

CO2 capture or CO2 transport system

Clicking on the “Add” icon under CO2 capture or CO2 Transport System will yield the following screen:

Figure 25: Details child screen for CO2 capture or CO2 transport system

Figure 25 (See long description below)
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This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the details screen when clicking on the add icon for either the CO2 Capture or CO2 Transport section.

From here, you can report the CO2 Leakage Emissions from Equipment and Infrastructure used, CO2 Venting Emissions from Equipment and Infrastructure used and the associated methodologies. Once all relevant information has been entered, click Save to return to the CO2 Capture, Transport, Injection or Storage screen.

CO2 long-term geological storage and enhanced fossil fuel recovery operation

Clicking on the “Add” icon under CO2 Long-Term Geological Storage or Enhanced Fossil Fuel Recovery Operation will yield the following screen:

Figure 26: Details child screen for CO2 Long-Term Geological Storage and Enhanced Fossil Fuel Recovery Operation

Figure 26 (See long description below)
Long description for Figure 26

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the details screen when clicking on the add icon for either the CO2 Long-Term Geological Storage and Enhanced Fossil Fuel Recovery Operation.

From here, you can report the CO2 Leakage Emissions from Equipment and Infrastructure used, CO2 Venting Emissions from Equipment and Infrastructure used, CO2 Surface Leakage Emissions and the associated methodologies.  Once all relevant information has been entered, click Save to return to the CO2 Capture, Transport, Injection or Storage screen.

If emissions are entered using the steps above for any of the CO2 Capture, Transport, Injection or Storage activities, then an Activity Details section will become available for each respective activity where this applies.

Clicking on the “add” button in the Activity Details section will prompt the screen below:

Figure 27: Activity details child screen

Figure 27 (See long description below)
Long description for Figure 27

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the activity details screen that becomes available by entering emission details are entered for any of the CO2 activities (Capture, Transport, Injection, Storage) and then clicking on the Activity Details for said CO2 activity.

In the Activity Details screen, the “Activity” from the drop down menu that you are able to select will depend on which activity this screen is associated with (i.e., CO2 capture, transport, injection or storage). You may then enter the value of CO2 in tonnes and the method used to determine that value along with the additional parameters related to that methodology. Once all required fields have been completed, click Save to return to the CO2 Capture, Transport, Injection or Storage screen.

Once all relevant fields have been completed, click Validate.  This will indicate if there are any errors or missing information.  Once there are no errors, click on Save/Continue and you will then note a green check mark beside CO2 Capture, Transport, Injection or Storage on the left hand menu.

Electricity or heat-steam generation

Electricity or heat-steam generation

The Electricity or Heat-Steam Generation screen will be available if you have selected the Electricity or Heat-Steam Generation activity from the Facility Activities screen.

In addition to providing fuel combustion and on-site transportation information, you also need to provide specific information relating to electricity or heat-steam generation. This is intended to capture emissions from the use of sorbents in electricity or heat generation.

An example of the Electricity or Heat-Steam Generation screen is given below:

Figure 28: Electricity or heat-steam generation screen

Figure 28 (See long description below)
Long description for Figure 28

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Electricity or Heat-Steam Generation screen.

From this screen, you can fulfil reporting requirements in schedule 12 of the Notice.

On this screen, you can report the emissions from acid gas scrubbers and reagents along with the method used to quantify emissions.

In addition, if you click on the “Add” icon under Sorbent it will yield the following screen:

Figure 29: Electricity or heat-steam generation sorbent child screen

Figure 29 (See long description below)
Long description for Figure 29

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Sorbent child screen when clicking on the “add” icon under Sorben in the Electricity or Heat-Steam Generation screen.

From here, you must report the:

  • Sorbent type
  • Annual Consumption amount in tonnes (t).

Available in this screen is an optional section titled ”Additional Information” where one can click on the “add” icon in order to upload an attachment containing additional information related to electricity and/or heat/steam generation, if not captured elsewhere.

Once all relevant fields have been completed, click Validate. This will indicate if there are any errors or missing information.  Once there are no errors, click on Save/Continue and you will then note a green check mark beside Electricity or Heat-Steam Generation on the left hand menu.

Hydrogen production

Hydrogen production

The Hydrogen Production screen will be available if you have selected the Hydrogen Production activity from the Facility Activities screen.

In addition to providing fuel combustion and on-site transportation information, you also need to provide specific information relating to hydrogen production.

Note: If undertaking hydrogen production either as a stand-alone activity or within a petroleum refinery, you should select the Hydrogen Production activity from the Facility Activities screen. If undertaking ammonia production, you do not need to select Hydrogen Production from the Facility Activities screen as this information is collected in the Ammonia Production screen.

An example of the Hydrogen Production screen is given below:

Figure 30: Hydrogen production screen

Figure 30 (See long description below)
Long description for Figure 30

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Hydrogen Production Screen

From this screen, you can fulfil reporting requirements in schedule 15 of the Notice.

Clicking on the add icon under Feedstock details will yield the following screen:

Figure 31: Hydrogen production feedstock details child screen

Figure 31 (See long description below)
Long description for Figure 31

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Feedstock Details screen when clicking on the “add” icon under feedstock details in the  Hydrogen Production screen.

All fields on this screen are mandatory. Take note of the units being selected, as this is often a source of errors. Once all data has been provided, click Save to return to the Hydrogen Production screen. Continue to add any additional feedstock as necessary.

The Hydrogen Production screen includes an optional section titled ”Additional Information” where one can upload an attachment containing additional information related to the hydrogen production if not captured elsewhere.

Once all relevant fields have been completed, click Validate.  This will indicate if there are any errors or missing information.  Once there are no errors, click on Save/Continue and you will then note a green check mark beside Hydrogen Production on the left hand menu.

Iron and steel production

Iron and steel production

The Iron and Steel Production screen will be available if you have selected the Iron and Steel Production activity from the Facility Activities screen.

In addition to providing fuel combustion and on-site transportation information, you also need to provide specific information relating to iron and steel production.

An example of the Iron and Steel Production screen is given below:

Figure 32: Iron and steel production screen

Figure 32 (See long description below)
Long description for Figure 32

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Iron and Steel Production screen .

From this screen, you can fulfil reporting requirements in schedule 11 of the Notice.

The Iron and Steel Production screen contains multiple sections, which one can fill in should they be applicable to the facility; otherwise, one can select the N/A checkbox should that specific field not apply to the facility.

Once all relevant fields have been completed, click Validate.  This will indicate if there are any errors or missing information.  Once there are no errors, click on Save/Continue and you will then note a green check mark beside Iron and Steel Production on the left hand menu.

Lime manufacturing

Lime manufacturing

The Lime Manufacturing screen will be available if you have selected the Lime Manufacturing activity from the Facility Activities screen.

In addition to providing fuel combustion and on-site transportation information, you also need to provide specific information relating to lime manufacturing.

An example of the Lime Manufacturing screen is given below:

Figure 33: Lime manufacturing screen

Figure 33 (See long description below)
Long description for Figure 33

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Lime Manufacturing Screen.

From this screen, you can fulfil reporting requirements in schedule 8 of the Notice.

Clicking on the “Add” Icon under Lime Details by type will yield the following screen:

Figure 34: Lime manufacturing lime details, by type child screen

Figure 34 (See long description below)
Long description for Figure 34

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Lime Details, by type child screen when clicking on the “add” icon under Lime Details by Type in the Lime Manufacturing screen.

From here, you can report monthly values related to lime production.

Clicking on the ‘’Add’’ icon under Calcined Byproduct/ Waste Type, by type in the Lime Manufacturing screen will yield the following:

Figure 35: Lime manufacturing calcined by product/ waste type, by type child screen

Figure 35 (See long description below)
Long description for Figure 35

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Calcine Byproduct/ Waste Type, by type child screen when clicking on the “add” icon under the Calcined Byproduct/ Waste Type, by type section in the Lime Manufacturing screen.

From here, you can report quarterly values related to calcined byproduct/waste, by type.

Once all relevant fields have been completed, click Validate.  This will indicate if there are any errors or missing information.  Once there are no errors, click on Save/Continue and you will then note a green check mark beside Lime Manufacturing on the left hand menu.

Nitric acid production

Nitric acid production

The Nitric Acid Production screen will be available if you have selected the Nitric Acid Production activity from the Facility Activities screen.

In addition to providing fuel combustion and on-site transportation information, you also need to provide specific information relating to nitric acid production.

An example of the Nitric Acid Production screen is given below:

Figure 36: Nitric acid production screen

Figure 36 (See long description below)
Long description for Figure 36

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Nitric Acid Production Screen.

From this screen, you can fulfil reporting requirements in schedule 14 of the Notice. The parameters required are dependent on the methodology chosen (i.e., whether abatement technology can be bypassed or not).

For facilities with abatement technology that can be bypassed (i.e., downtime is possible), details may be entered by clicking on the “add” icon under “Abatement downtime”, which will yield the following screen:

Figure 37: Nitric acid production NOx abatement child screen

Figure 37 (See long description below)
Long description for Figure 37

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the NOx Abatement child screen when clicking on the “add” icon under Abatement downtime in the Nitric Acid Production screen.

Here you may enter the relevant information and click Save to return to the Nitric Acid Production screen.

Available in this screen is an optional section titled ”Additional Information” where one can click on the “add” icon in order to upload an attachment containing additional information related to Nitric Acid Production that is not captured elsewhere.

Once all relevant fields have been completed, click Validate.  This will indicate if there are any errors or missing information.  Once there are no errors, click on Save/Continue and you will then note a green check mark beside Nitric Acid Production on the left hand menu.

Petroleum refining

Petroleum refining

The Petroleum Refining screen will be available if you have selected the Petroleum Refining activity from the Facility Activities screen.

In addition to providing fuel combustion and on-site transportation information, you also need to provide specific information relating to petroleum refining.

An example of the Petroleum Refining screen is given below:

Figure 38: Petroleum refining screen part 1

Figure 38 (See long description below)
Long description for Figure 38

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows a part of the Petroleum Refining screen.

Figure 39: Petroleum refining screen part 2

Figure 39 (See long description below)
Long description for Figure 39

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows a second part of the Petroleum Refining screen.

Figure 40: Petroleum refining screen part 3

Figure 40 (See long description below)
Long description for Figure 40

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the final part of the Petroleum Refining screen.

From this screen, you can fulfil reporting requirements in schedule 16 of the Notice.

The Petroleum Refining screen is split into several sections. It contains input fields for Emissions Details, Feedstock Details, and Additional Information. The Emission Details section contains multiple sub-sections related to different processes which may be generating emissions at a refinery. Complete all of the relevant fields, depending on the processes occurring at the facility. One can select the N/A checkbox should that specific field not apply to the facility.

For Feedstock Details, if any feedstock other than crude oil, ethanol, propane or butane are used, you may click on the “Add” icon under the “Other” heading which will yield the following screen:

Figure 41: Petroleum refining screen feedstock details

Figure 41 (See long description below)
Long description for Figure 41

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Feedstock Details child screen when clicking on the “add” icon under “Other” in the Petroleum Refining screen.

From here, you can enter type and quantity of feedstock used. Take note of the units, as this is often a source of errors. Once all information has been entered, click Save to return to the Petroleum Refining screen. Add any additional feedstock, as necessary.

Available in the Petroleum Refining screen is an optional section titled ”Additional Information” where one can click on the “add” icon in order to upload an attachment containing additional information related to the petroleum refining activity if not captured elsewhere.

Note: The Petroleum Refining screen does not capture information related to hydrogen production. Therefore, if hydrogen production is occurring at the facility, you must select Hydrogen Production from the Facility Activities screen.

Once all relevant fields have been completed, click Validate.  This will indicate if there are any errors or missing information.  Once there are no errors, click on Save/Continue and you will then note a green check mark beside Petroleum Refining on the left hand menu.

Pulp and paper production

Pulp and paper production

The Pulp and Paper Production screen will be available if you have selected the Pulp and Paper Production activity from the Facility Activities screen.

In addition to providing fuel combustion and on-site transportation information, you also need to provide specific information relating to pulp and paper production.

An example of the Pulp and Paper Production screen is given below:

Figure 42: Pulp and paper production screen

Figure 42 (See long description below)
Long description for Figure 42

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Pulp and Paper Production Screen.

From this screen, you can fulfil reporting requirements in schedule 17 of the Notice.

The Pulp and Paper Production screen is split into 4 main sections: Carbonate Use; Emissions from wastewater; Production Data; and Additional Information.

For Carbonate Use, the information required depends on the methodology used to calculate emissions. Clicking on the “Add” icon under “Input – Carbon Content Method (Equation 12-2)”, “Output – Carbon Content Method (Equation 12-2)” or “Input – Emissions Factor Method (Equation 12-3)” will yield the following screen:

Figure 43: Pulp and paper production carbon content method child screen

Figure 43 (See long description below)
Long description for Figure 43

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Carbon Content Method child screen when clicking on the “add” icon under either “Input – Carbon Content Method (Equation 12-2)”, “Output – Carbon Content Method (Equation 12-2)” or “Input – Emissions Factor Method (Equation 12-3)”.

From here, you can report the quantity (tonnes) and carbon content (tonnes of carbon / tonnes of carbonate) of carbonate, by type.  Once all information is entered, click Save to return to the Pulp and Paper Production screen. Continue to add any carbonate input/output material as necessary.

You may then enter emissions related to wastewater as well as production information. For any additional information related to pulp and paper production that is not captured elsewhere, there is a file upload option under ‘Additional Information’.

Once all relevant fields have been completed, click Validate.  This will indicate if there are any errors or missing information.  Once there are no errors, click on Save/Continue and you will then note a green check mark beside Pulp and Paper Production on the left hand menu.

Step 12: report general emissions data

General reporting requirements are captured in Sections A, B and C. These sections will allow you to fulfil your reporting requirements for schedule 5 of the Notice.

Each section is discussed further below.

If you selected one or more activities in the Facility Activities screen and you have validated and saved the information on those associated screens, a Load Activity Emissions into Section A, B & C button will appear at the top of Section A (shown below).

Figure 44: Load activity emissions into section A, B and C

Figure 44 (See long description below)
Long description for Figure 44

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module highlights and shows the “Load Activity Emissions into Section A, B and C” in the “Section A” screen.

Select Load Activity Emissions into Section A, B & C to load information entered from the expanded screens into sections A, B and C of the report.

Note: This will ensure that emission totals in Sections A, B and C correspond to the information entered for the activities selected. This is an expected outcome. If for a particular reason a change in the totals is required, it is highly recommended that the Load Activity Emissions into Section A, B & C option is still used and then the specific emissions totals adjusted, as necessary.    

If there are additional emissions that were not captured in the expanded screens (e.g., emissions from waste), you must add these emissions in the appropriate fields in Sections A, B or C after choosing to Load Activity Emissions into Section A, B & C.

Facilities that are not subject to expanded reporting requirements (i.e., did not select any activity from the Facility Activities screen) will not have the option to load emissions and therefore, will have to complete sections A, B and C manually.Section A

An example of the Section A screen is given below:

Section A

Figure 45: Section A screen source categories part 1

Figure 45 (See long description below)
Long description for Figure 45

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows a part of the source categories available under section A.

Figure 46: Section A screen source categories part 2

Figure 46 (See long description below)
Long description for Figure 46

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the second part of the source categories available under section A.

From here, you can report your CO2, CH4 and N2O emissions (tonnes) along with the method used for the following source categories:

  • General Stationary Combustion
  • Industrial Process Emissions
  • Venting Emissions
  • Flaring Emissions
  • Leakage Emissions
  • On-Site Transportation Emissions
  • Waste Emissions
  • Wastewater Emissions

As a reminder, CH4 and N2O emissions expressed in tonnes from biomass combustion emissions should be included in the General Stationary Combustion source category if the biomass is being burned to produce energy, or under waste emissions in the case of waste incineration and landfill gas flaring processes.

CO2 emissions from Biomass Combustion are to be entered in section B of the reporting module. Please do not add CO2 emissions from Biomass Combustion Emissions to any other source category in the reporting module. Failure to do so will result in improper facility emissions totals.

This is highlighted in schedule 5 of the Notice.

Section B

An example of Section B is given below:

Figure 47: Section B screen

Figure 47 (See long description below)
Long description for Figure 47

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows section B.

From here, you can report your CO2 emissions from Biomass Combustion along with the method used to calculate the emissions.

In some cases, when a reporting option is chosen for both ECCC and your province, provincial reporting requirements will be included within Section B as well.

Section C

An Example of the Section C screen is given below:

Figure 48: Section C screen part 1

Figure 48 (See long description below)
Long description for Figure 48

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the types of Hydrofluorocarbon (HFC) emissions in section C.

Figure 49: Section C screen part 2

Figure 49 (See long description below)
Long description for Figure 49

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the types of Perfluorocarbon (PFC) and Sulphur Hexafluoride (SF6) emissions available in section C.

From here, you can report:

  • hydrofluorocarbon (HFC) emissions
  • perfluorocarbon (PFC) emissions
  • sulphur Hexafluoride (SF6) emissions
  • Associated methodologies

Summary Screen

A summary screen is available for you to review your facility emissions. An example of the summary screen is shown below:

Figure 50: Summary screen

Figure 50 (See long description below)
Long description for Figure 50

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Summary screen that is available for users to review their data and confirm if the data entered is correct.

We ask you to please review the Summary screen and take note of the Facility Total reported to Environment and Climate Change Canada field. As a reminder, this field is made up of the emissions you have entered in Section A and Section C, added up in tonnes CO2 equivalent.

Please make sure that the expected overall facility emissions are correct and accurate. If the Facility Total reported to Environment and Climate Change Canada field yields a value that is not correct, please review the emissions entered in Section A and Section C.

You will notice that there is a CO2 from biomass combustion field that provides the value for CO2 from biomass combustion that you have entered. As a reminder, this value is NOT and should not be included in the Facility Total reported to Environment and Climate Change Canada Field.

Related links

Step 13: add comments or request confidentiality

A Comments screen is provided for you to provide any comments you wish to include related to your report. You can also provide information on reasons for changes in GHG emissions from the previous year.

An example of the comments screen is given below:

Figure 51: Comments screen

Figure 51 (See long description below)
Long description for Figure 51

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Comments Screen that is available to users should they wish to provide related to the information reported.

When providing reason for Changes in GHG emissions from Previous Year, we ask you to provide a reasonable and sufficient reason as to why the GHG emissions differ.

Confidentiality request

You will also need to complete the screen where you can request confidentiality.  An example of the confidentiality request screen is given below:

Figure 52: Confidentiality request screen

Figure 52 (See long description below)
Long description for Figure 52

This section of the Greenhouse Gas Reporting Program (GHGRP) reporting module shows the Confidentiality Request Screen that is available to users request confidentiality on the data reported.

If you wish to request confidentiality, select Yes and upload a document, containing your written request to Environment and Climate Change Canada, with your report submission that includes:

  • identification of the specific information that you wish to keep confidential
  • appropriate justification and supporting documentation

This is the last page of the report. When you click the Save/Continue button, you will return to the Reporting Dashboard screen.

Step 14: certify and submit the report

Once a Report Status is 'Ready to Submit', the Submit action will appear on the Reporting Dashboard screen for users who have a role which allows them to submit reports. These roles include:

  • Reporting Lead - All Facilities
  • Reporting Lead - Specific Facilities
  • Signing Authority

User roles are viewed and managed in SWIM (see Step 4).

Select the Submit action to navigate to the Report Submission and Electronic Certification screen. On this screen, the "Authorized Signing Officer" indicates agreement with the statement of certification and submits the report by clicking the Submit button. If a "Reporting Lead" acting on behalf of the "Authorized Signing Officer" will be submitting the report, this page should be printed (by clicking Print Statement of Certification at the bottom of the page), signed in hard copy by the "Authorized Signing Officer" and uploaded to document the approval prior to clicking the Submit button. Once the report has been submitted, it cannot be edited or deleted.

Step 15: perform other actions

In addition to the Edit and Submit actions discussed above, a number of other actions are available from the Reporting Dashboard screen (Step 6). The available actions change depending on the report status.

  • select Generate Report to produce a version of your report that can be easily printed or saved to your computer
  • select Delete to delete a report before it has been submitted (please note that you cannot delete a report once it has been submitted)
  • select Update to update the most recently submitted report
  • select History to view a list of all reports for this facility for the current reporting year, in chronological order

Please retain a copy of the report and any information on which the report was based. This is a legal requirement as per the latest Canada Gazette notice requiring the reporting of GHG emissions.

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