Update your cannabis licence: Cultivation, processing, or sale for medical purposes

On this page

• Responsible person
• Site personnel
• Directors and officers
• Associated individuals
• Site plan change requiring notification
• Organizational security plan
• Mailing address, phone number, email address or fax number
• Mergers and acquisitions
• Ceasing activities

Responsible person

This section will help you to:

• change the responsible person
• add, change or remove the alternate responsible person

Required information

You need to submit this as a "Responsible Person" change in the CTLS, within 5 days of making the change. Once the changes are made, the information related to the licence will automatically be updated. No approval is required.

The "Active" responsible person status in the CTLS is automatically given to the responsible person. This allows them to manage the licence. You can switch this status to the alternate responsible person, such as when the responsible person is away. Only the "Active" responsible person can make this change.

You also need to update your organizational security plan (OSP), and tell Health Canada of the changes. Refer to the Cannabis organization security plan web page for more information.

Site personnel

This section will help you to:

• change the head of security
• add, change or remove the alternate head of security
• change the master grower
• add, change or remove the alternate master grower

Required information

You need to submit this as a "Site Personnel" change in the CTLS, within 5 days of the change. Once the changes are made, the information related to the licence will automatically be updated. No approval is required.

You also need to update your organizational security plan (OSP), and tell Health Canada of the changes. Refer to the Cannabis organization security plan web page for more information.

Directors and officers

This section will help you to add, change or remove directors and officers.

Required information

You need to notify Health Canada within 5 days of making the change by emailing licensing-cannabis-licences@hc-sc.gc.ca. The subject line of the email should be "Corporate Personnel Change for LIC #". Include the following information:

• person's full name
• their CTLS account ID
• their HSC or SEC number
• their position

You also need to update your organizational security plan (OSP), and tell Health Canada of the changes. Refer to the Cannabis organization security plan web page for more information.

Associated individuals

This section will help you to add or remove:

• additional individuals requiring a security clearance, reporters and responsible for finance
• individuals with consent to communicate

Adding or removing an additional individual requiring a security clearance, reporter or responsible for finance

Required information

You need to submit them as an "Associated Individuals" change in the CTLS within 5 days of the change. Once the changes are made, the information related to the licence will automatically be updated. No approval is required.

• Additional individuals requiring a security clearance are individuals who are in a position to exercise direct control over the activities taking place at the licensed site (for example, a key investor with direct control).
• Reporters are individuals who are allowed to submit monthly reports for the licence holder in the CTLS.
• Responsible for finance are individuals who are allowed to submit the statements of cannabis revenue for the licence holder in the CTLS

You also need to update your organizational security plan (OSP), and tell Health Canada of the changes. Refer to the Cannabis organization security plan web page for more information.

Adding or removing an individual with consent to communicate

Required information

You need to submit them as an "Associated Individuals" change in the CTLS. No approval is required. Individuals with consent to communicate are individuals you allow to communicate with Health Canada about your licence.

Site plan change requiring notification

This section will help you to submit a site plan change that requires notification to Health Canada. This includes:

• change an approved building's envelope (not affecting the site perimeter or physical barrier surrounding the site)
  • For example, expanding vertically or horizontally.
• change an approved outdoor grow area's size
  • For example, changing the latitude and longitude coordinates for any of the four corners.

Required information

You need to submit this as a "Change to Site Plan Notification" in the CTLS, within 5 days of making the change. The documents described below need to be uploaded with the application under the following:

Description of change section

• Brief description and explanation for the change, such as:
  • adding a floor to an existing building to increase production of edible cannabis
  • expanding the existing outdoor grow area (include the latitude and longitude for all four corners) to expand cultivation area

Only for a micro-cultivation, micro-processing or a nursery licence:

• Completed "Attestation for a change to the site plan requiring notification" form.

Site plan section

• Site plan with:
  • approved site perimeter or physical barrier surrounding the site (for example, highlight the fence or building envelope)
  • footprint of all buildings
  • footprint of approved outdoor grow areas, if applicable
  • in the case of expanding your building or adding a floor, show the area that was added (for example, in a different colour)

Organizational security plan

You need to update your OSP when a change impacting it is made (for example, updates to people in the organizational chart and people requiring a security clearance), and tell Health Canada of the changes. Refer to the Cannabis organizational security plan web page for more information.

Mailing address, phone number, email address or fax number

This section will help you to submit an administrative change. This includes:

• mailing address
• phone number
• email address
• fax number

Required information

To update the mailing address, you need to submit the change as an "Administrative Notification" in the CTLS, within 5 days of making the change. Once the change is made, the information related to the licence will automatically be updated. No approval is required.

To update the phone number, email address or fax number, the administrative authority needs to make the changes in the "Corporate Profile" in the CTLS. Individual licence holders need to make the changes in their individual account profile in the CTLS.

Mergers and acquisitions

In most cases, licences are not transferable even for mergers and acquisitions. Licences are issued to an individual or corporation at a specific site based on their physical security measures, security clearances for key personnel and good production practices. Any proposed transfer of ownership is subject to many factors and Health Canada needs to assess the situation on a case-by-case basis.

You need to tell Health Canada if there is a possibility that your organization will be purchased by, or merged with, another organization by emailing licensing-cannabis-licences@hc-sc.gc.ca. The subject line and the file name should be either:

• "Merger for LIC #"
• "Acquisition for LIC #"

Include details of the merger or acquisition and contact information for follow up. Health Canada will provide further instructions based on the context.

Ceasing activities

You need to tell Health Canada if you plan to cease all authorized activities on your licence (including possession of cannabis at the site). You need to send a notice at least 30 calendar days before stopping activities.

Required information

You need to send the completed "Notice of cessation of cannabis activities form" by emailing licensing-cannabis-licences@hc-sc.gc.ca. The subject line and the file name should be "Notice of Ceasing Activities for LIC #".

If there are further changes after activities have ceased, you need to submit an updated Notice of cessation of cannabis activities form to Health Canada. These could include:

• change to the address where records, reports and documents are stored
• change to the contact person