2023-2024 Annual Report to Parliament : The Administration of the Access to Information Act
1. Introduction
The purpose of the Access to Information Act is to extend the present laws of Canada to provide a right of access to information in records under the control of a government institution, according to the principles that government information should be available to the public, that necessary exceptions to the right of access should be limited and specific, and that decisions on the disclosure of government information should be reviewed independently of government.
1.1 Background
Section 94 of the Access to Information Act requires that the head of every government institution prepare and submit to Parliament an annual report on the administration of the Act within the institution. This is the twenty second annual report to Parliament on performance with respect to administration of the Act by the Office of the Ombudsman for the Department of National Defence and the Canadian Armed Forces (the Office or the Office of the Ombudsman).
The Office of the Ombudsman is committed to openness and transparency about its administration and functioning. The Office endeavours to ensure that information about its work is widely disseminated and easily available. For example, the Ombudsman’s annual reports, special reports and press releases are posted on the Office’s website as soon as they are released. The website also contains case studies and statistics on the Office’s caseload, and educational material on subjects of interest to our constituents.
Critical to the resolution of complaint files and investigations is the confidentiality of the information provided by the constituents who come forward. Therefore, before any case study or report is released, identifying information is removed to ensure the protection of personal information and confidentiality of our communications. As well, summaries of completed requests for access to information are available on the Open Government portal at https://open.canada.ca/en/search/ati
1.2 Mandate of the Office of the Ombudsman for the Department of National Defence and the Canadian Armed Forces
The first Ombudsman for the Department of National Defence and the Canadian Armed Forces was appointed in June 1998 by Governor in Council (Federal Cabinet). The creation of an Ombudsman institution was part of a wide range of initiatives brought forth by the Government of Canada to enhance the overall fairness and effectiveness of the military justice system, enhance the transparency of internal review mechanisms, streamline the Canadian Armed Forces grievance process, and promote greater openness, accountability and transparency within the Department of National Defence and the Canadian Armed Forces.
The duties and functions of the Ombudsman are set out in the Ministerial Directives Respecting the Ombudsman for the Department of National Defence and the Canadian Forces: https://www.canada.ca/en/department-national-defence/corporate/policies-standards/defence-administrative-orders-directives/5000-series/5047/5047-1-office-of-the-ombudsman.html.
The Ministerial Directives confirm that the Ombudsman and the Office operate outside the military chain of command as well as outside the civilian management of the Department of National Defence. The Ombudsman reports directly to, and is accountable only to, the Minister of National Defence, who is responsible for the management and direction of the Canadian Armed Forces and of all matters relating to National Defence. However, the Ombudsman operates at arm’s length from the Minister, preserving the Ombudsman’s independence from the executive function.
The Ministerial Directives governing the Office provide that the Ombudsman is to act on the Minister’s behalf, as a neutral and objective sounding board, mediator, investigator, and reporter on matters related to the Department of National Defence and the Canadian Armed Forces. The Ombudsman also acts as a direct source of information, referral, and education to assist individuals in accessing existing internal channels of assistance and redress. The overall goal of the Office of the Ombudsman is to contribute to substantial and long-lasting improvements to the welfare of the Defence community.
Under the Ministerial Directives, the Ombudsman is required to issue an annual report to the Minister of National Defence on the operations of the office. The Ministerial Directives further provide that the Ombudsman may publish reports concerning any investigation if the Ombudsman considers that it is in the public interest to do so.
2. Organizational Structure
The ATIP unit for the Office of the Ombudsman is part of the Legal Services
Directorate and is managed by the institution’s Access to Information and Privacy Coordinator. Pursuant to section 95 of the Access to Information Act, the Minister of National Defence designated the Office’s ATIP Coordinator to exercise all powers and perform the duties and functions of the Minister under the Act as it concerns the Office of the Ombudsman. This arrangement reflects the Office’s independent, arm’s length relationship with the Department of National Defence and Canadian Armed Forces. A copy of the delegation order appears in Appendix A to this report.
2.1 Activities
A major challenge to the application of the ATIP legislation lies in the Ministerial Directives that establish the Office of the Ombudsman. One of the main functions of the Office is to conduct confidential investigations, yet the records are not fully protected by having either the status of an investigative body under the regulation or having a specific provision protecting the Office’s investigative records. A further challenge is caused by the fact that some of the information that is required by this Office to conduct its investigations is held by other parts of the Defence community that are designated as investigative bodies or who claim exemptions under the ATIP legislation.
Because of the interplay of the Office’s mandate and the ATIP legislation, legal guidance is often called upon to find the balance between the application of the mandate and compliance with the ATIP legislation, whether it be protection of personal information or access to information.
The ATIP Unit is responsible for the following activities:
- Processing requests under the Access to Information Act and the Privacy
- Responding to consultation requests from other government
- Monitoring institutional compliance with the aforementioned Acts, regulations and relevant procedures and
- Acting on behalf of the Office of the Ombudsman in dealings with the Treasury Board Secretariat, the offices of the Information Commissioner and Privacy Commissioner and other government institutions regarding the administration and application of the above legislation as it relates to the Office of the
- Preparing annual reports to Parliament and other statutory reports and material that may be required by central
- Developing and delivering awareness training to the managers and employees of the Office to ensure responsiveness to the legal obligations imposed by both Acts and
- Conducting and providing direction to program managers regarding the completion of Privacy Impact Assessments (PIAs).
- Reviewing potential privacy breaches and taking steps to deal with
- Publishing updates to Info Source annually or as
- Participating in ATIP networks such as the Treasury Board Secretariat’s ATIP Community
- Developing and implementing internal policies and office standards
The ATIP unit has one ATIP Officer who administers the processing of ATIP files, among other duties. The ATIP Unit also engages a consultant, on an as-needed basis, to assist with processing of requests. The Office of the Ombudsman is not a party to any service agreements under section 96 of the Access to Information Act.
2.2 Proactive disclosure
Proactive disclosure documents are the responsibility of the section that generates them. The ATIP Unit provides support, for example by reviewing documents to ensure that they do not contain information that is subject to exemptions or exclusions under the Act.
As the Ombudsman’s Office is part of the Defence portfolio, all documents made public in accordance with the proactive disclosure requirements of the Act are reported on the National Defence website at https://www.canada.ca/en/department-national-defence/corporate/transparency.html.
Beyond the requirements of the Act, the Office of the Ombudsman maintains a proactive approach to publishing correspondence between the Ombudsman and senior officials on matters relevant to our constituency. This practice aligns with the Ombudsman’s commitment to transparency as well as the Open Government initiative. To ensure compliance with these goals, ATIP Unit reviews correspondence prior to release to ensure it does not contain any information that might raise concerns about privacy, confidentiality, or security. Correspondence can be found on the Ombudsman website in the Letters and Statements section at https://www.canada.ca/en/ombudsman-national-defence-forces/reports-news-statistics/ombudsman-letters.html
Legislative Requirement |
Section |
Publication Timeline |
Institutional Requirement |
All Government Institutions as defined in section 3 of the Access to Information Act |
|||
Travel Expenses |
82 |
Within 30 days after the end of the month of reimbursement |
Y |
Hospitality Expenses |
83 |
Within 30 days after the end of the month of reimbursement |
Y |
Reports tabled in Parliament |
84 |
Within 30 days after tabling |
Y |
Government entities or Departments, agencies, and other bodies subject to the Act and listed in Schedules I, I.1, or II of the Financial Administration Act |
|||
Contracts over $10,000 |
86 |
Q1-3: Within 30 days after the quarter Q4: Within 60 days after the quarter |
Y |
Grants & Contributions over $25,000 |
87 |
Within 30 days after the quarter |
Y |
Packages of briefing materials prepared for new or incoming deputy heads or equivalent |
88(a) |
Within 120 days after appointment |
Y |
Titles and reference numbers of memoranda prepared for a deputy head or equivalent, that is received by their office |
88(b) |
Within 30 days after the end of the month received |
Y |
Packages of briefing materials prepared for a deputy head or equivalent’s appearance before a committee of Parliament |
88(c) |
Within 120 days after appearance
|
Y |
Government institutions that are departments named in Schedule I to the Financial Administration Act or portions of the core public administration named in Schedule IV to that Act (i.e. government institutions for which Treasury Board is the employer) |
|||
Reclassification of positions |
85 |
Within 30 days after the quarter |
|
Ministers |
|||
Packages of briefing materials prepared by a government institution for new or incoming ministers |
74(a)
|
Within 120 days after appointment |
|
Titles and reference numbers of memoranda prepared by a government institution for the minister, that is received by their office |
74(b) |
Within 30 days after the end of the month received |
|
Package of question period notes prepared by a government institution for the minister and in use on the last sitting day of the House of Commons in June and December |
74(c) |
Within 30 days after last sitting day of the House of Common in June and December |
|
Packages of briefing materials prepared by a government institution for a minister’s appearance before a committee of Parliament |
74(d) |
Within 120 days after appearance |
|
Travel Expenses |
75 |
Within 30 days after the end of the month of reimbursement |
|
Hospitality Expenses |
76 |
Within 30 days after the end of the month of reimbursement |
|
Contracts over $10,000 |
77 |
Q1-3: Within 30 days after the quarter Q4: Within 60 days after the quarter |
|
Ministers’ Offices Expenses *Note: This consolidated report is currently published by TBS on behalf of all institutions. |
78 |
Within 120 days after the fiscal year |
|
3. Delegation Order
DESIGNATION ORDER
Access to Information Act and Privacy Act
The Minister of National Defence, pursuant to section 95(1) of the Access to Information Act and section 73(1) of the Privacy Act, herby designates the person holding the position of Access to Information and Privacy Coordinatior for the Office of the Ombudsman for the Department of National Defence and the Canadian Forces, or the person actiong in that position, to exercise all powers and perform the duties and functions of the Minister of National Devence under these acts, concerning the Office o fthe Ombudsman for the Department of National Devence and the Canadian Forces.
This designation replaces all previous designation orders.
Date AUG 07 2019
The Hon Harjut S Sajjan, PC, OMM, MSM, CD, MP
Minister of National Defence
4. Performance
Annex 1 provides a statistical summary of the requests received and/or finalized during this reporting period (2023-24). The Office of the Ombudsman received no (0) requests for information under the Access to Information Act during the period from April 1, 2023, to March 31, 2024.
The Office received one (1) consultation from another government institution concerning the Access to Information Act. Five (5) pages were reviewed in total. The consultation was completed in less than 15 days.
Requests for information about the Office’s policies and procedures and for general information are responded to on an informal basis where possible. During the current reporting period the ATIP Unit did not process any informal requests.
During this reporting period, the Office of the Ombudsman received no complaints under the Access to Information Act and concluded no audits or investigations. There are no open complaints or audits with the Privacy Commissioner regarding the Office of the Ombudsman from other periods.
5. Training and Awareness
Those responsible for the delivery of the Ombudsman’s ATIP services regularly attend learning activities presented by the Treasury Board Secretariat, Information and Privacy Policy Division and other learning institutions.
ATIP staff attended (virtually) two (2) Treasury Board Secretariat coordinators and community meetings.
A presentation was delivered to all staff (approximately 60 employees) on rights and responsibilities related to access to information and privacy covering all mandatory training requirements under the Directive on Access to Information Requests.
New employees also get a briefing about their responsibilities under the access to information and privacy legislation during an onboarding session.
6. Policies, Guidelines, and Procedures
The Office of the Ombudsman has not implemented any new and/or revised institution-specific policy, guideline, or procedure during this reporting period.
7. Monitoring – Access to Information Requests
The ATIP Unit uses a tracking spreadsheet to monitor processing times for access to information requests. The ATIP Coordinator reports to the senior management committee as necessary for their situational awareness. The senior management committee includes the Ombudsman, Directors General and Directors.
Annex 1: Statistical Report on the Access to Information Act
Name of institution: Ombudsman for the Department of National Defence and Canadian Forces
Reporting period: 2023-04-01 to 2024-03-31
Section 1: Requests Under the Access to Information Act
1.1 Number of requests
Number of Requests |
||
Received during reporting period |
0 |
|
Outstanding from previous reporting periods |
0 |
|
• Outstanding from previous reporting period |
0 |
|
• Outstanding from more than one reporting period |
0 |
|
Total |
0 |
|
Closed during reporting period |
0 |
|
Carried over to next reporting period |
0 |
|
• Carried over within legislated timeline |
0 |
|
• Carried over beyond legislated timeline |
0 |
|
1.2 Sources of requests
Source |
Number of Requests |
Media |
0 |
Academia |
0 |
Business (private sector) |
0 |
Organization |
0 |
Public |
0 |
Decline to Identify |
0 |
Total |
0 |
1.3 Channels of requests
Source |
Number of Requests |
Online |
0 |
0 |
|
0 |
|
In person |
0 |
Phone |
0 |
Fax |
0 |
Total |
0 |
Section 2: Informal Requests
2.1 Number of informal requests
Number of Requests |
||||||
Received during reporting period |
0 |
|||||
Outstanding from previous reporting periods |
0 |
|||||
• Outstanding from previous reporting period |
0 |
|||||
• Outstanding from more than one reporting period |
0 |
|||||
Total |
0 |
|||||
Closed during reporting period |
0 |
|||||
Carried over to next reporting period |
0 |
|||||
2.2 Channels of informal requests
Source |
Number of Requests |
Online |
0 |
0 |
|
0 |
|
In person |
0 |
Phone |
0 |
Fax |
0 |
Total |
0 |
2.3 Completion time of informal requests
Completion Time |
|||||||
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
2.4 Pages released informally
Less Than 100 Pages Released |
100-500 Pages Released |
501-1000 Pages Released |
1001-5000 Pages Released |
More Than 5000 Pages Released |
|||||
Number of Requests |
PagesReleased |
Number of Requests |
PagesReleased |
Number of Requests |
PagesReleased |
Number of Requests |
PagesReleased |
Number of Requests |
PagesReleased |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
2.5 Pages re-released informally
Less Than 100 Pages Re-released |
100-500 Pages Re-released |
501-1000 Pages Re-released |
1001-5000 Pages Re-released |
More Than 5000 Pages Re-released |
|||||
Number of Requests |
Pages Re- released |
Number of Requests |
Pages Re- released |
Number of Requests |
Pages Re- released |
Number of Requests |
Pages Re- released |
Number of Requests |
Pages Re- released |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section 3: Applications to the Information Commissioner on Declining to act on Requests
Number of Requests |
|
Outstanding from previous reporting period |
0 |
Sent during reporting period |
0 |
Total |
0 |
Approved by the Information Commissioner during reporting period |
0 |
Declined by the Information Commissioner during reporting period |
0 |
Withdrawn during reporting period |
0 |
Carried over to next reporting period |
0 |
Section 4: Requests Closed During the Reporting Period
4.1 Disposition and completion time
Disposition of Requests |
Completion Time |
|||||||
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
|
All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
No records exist |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Request transferred |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Declined to act with the approval of the Information Commissioner |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
4.2 Exemptions
Section |
Number of Requests |
Section |
Number of Requests |
Section |
Number of Requests |
Section |
Number of Requests |
13(1)(a) |
0 |
16(2) |
0 |
18(a) |
0 |
20.1 |
0 |
13(1)(b) |
0 |
16(2)(a) |
0 |
18(b) |
0 |
20.2 |
0 |
13(1)(c) |
0 |
16(2)(b) |
0 |
18(c) |
0 |
20.4 |
0 |
13(1)(d) |
0 |
16(2)(c) |
0 |
18(d) |
0 |
21(1)(a) |
0 |
13(1)(e) |
0 |
16(3) |
0 |
18.1(1)(a) |
0 |
21(1)(b) |
0 |
14 |
0 |
16.1(1)(a) |
0 |
18.1(1)(b) |
0 |
21(1)(c) |
0 |
14(a) |
0 |
16.1(1)(b) |
0 |
18.1(1)(c) |
0 |
21(1)(d) |
0 |
14(b) |
0 |
16.1(1)(c) |
0 |
18.1(1)(d) |
0 |
22 |
0 |
15(1) |
0 |
16.1(1)(d) |
0 |
19(1) |
0 |
22.1(1) |
0 |
15(1) - I.A.* |
0 |
16.2(1) |
0 |
20(1)(a) |
0 |
23 |
0 |
15(1) - Def.* |
0 |
16.3 |
0 |
20(1)(b) |
0 |
23.1 |
0 |
15(1) - S.A.* |
0 |
16.4(1)(a) |
0 |
20(1)(b.1) |
0 |
24(1) |
0 |
16(1)(a)(i) |
0 |
16.4(1)(b) |
0 |
20(1)(c) |
0 |
26 |
0 |
16(1)(a)(ii) |
0 |
16.5 |
0 |
20(1)(d) |
0 |
||
16(1)(a)(iii) |
0 |
16.6 |
0 |
||||
16(1)(b) |
0 |
17 |
0 |
||||
16(1)(c) |
0 |
* I.A.: International Affairs Def.: Defence of Canada S.A.: Subversive Activities |
|||||
16(1)(d) |
0 |
||||||
4.3 Exclusions
Section |
Number of Requests |
Section |
Number of Requests |
Section |
Number of Requests |
68(a) |
0 |
69(1) |
0 |
69(1)(g) re (a) |
0 |
68(b) |
0 |
69(1)(a) |
0 |
69(1)(g) re (b) |
0 |
68(c) |
0 |
69(1)(b) |
0 |
69(1)(g) re (c) |
0 |
68.1 |
0 |
69(1)(c) |
0 |
69(1)(g) re (d) |
0 |
68.2(a) |
0 |
69(1)(d) |
0 |
69(1)(g) re (e) |
0 |
68.2(b) |
0 |
69(1)(e) |
0 |
69(1)(g) re (f) |
0 |
69(1)(f) |
0 |
69.1(1) |
0 |
||
4.4 Format of information released
Paper |
Electronic |
Other |
|||
E-record |
Data set |
Video |
Audio |
||
0 |
0 |
0 |
0 |
0 |
0 |
4.5 Complexity
4.5.1 Relevant pages processed and disclosed for paper and e-record formats
Number of Pages Processed |
Number of Pages Disclosed |
Number of Requests |
0 |
0 |
0 |
4.5.2 Relevant pages processed per request disposition for paper and e-record formats by size of requests
Disposition |
Less Than 100 Pages Processed |
100-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
|||||
Number of Requests |
PagesProcessed |
Number of Requests |
PagesProcessed |
Number of Requests |
PagesProcessed |
Number of Requests |
PagesProcessed |
Number of Requests |
PagesProcessed |
|
All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Declined to act with the approval of the Information Commissioner |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
4.5.3 Relevant minutes processed and disclosed for audio formats
Number of Minutes Processed |
Number of Minutes Disclosed |
Number of Requests |
0 |
0 |
0 |
4.5.4 Relevant minutes processed per request disposition for audio formats by size of requests
Disposition |
Less Than 60 Minutes Processed |
60 - 120 Minutes Processed |
More than 120 Minutes Processed |
|||
Number of Requests |
Minutes Processed |
Number of Requests |
Minutes Processed |
Number of Requests |
MinutesProcessed |
|
All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
Declined to act with the approval of the Information Commissioner |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
4.5.5 Relevant minutes processed and disclosed for video formats
Number of Minutes Processed |
Number of Minutes Disclosed |
Number of Requests |
0 |
0 |
0 |
4.5.6 Relevant minutes processed per request disposition for video formats by size of requests
Disposition |
Less Than 60 Minutes Processed |
60 - 120 Minutes Processed |
More than 120 Minutes Processed |
|||
Number of Requests |
Minutes Processed |
Number of Requests |
Minutes Processed |
Number of Requests |
MinutesProcessed |
|
All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
Declined to act with the approval of the Information Commissioner |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
4.5.7 Other complexities
Disposition |
Consultation Required |
Legal Advice Sought |
Other |
Total |
All disclosed |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
Declined to act with the approval of the Information Commissioner |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
4.6 Closed requests
4.6.1 Requests closed within legislated timelines
Number of requests closed within legislated timelines |
0 |
Percentage of requests closed within legislated timelines (%) |
0 |
4.7 Deemed refusals
4.7.1 Reasons for not meeting legislated timelines
Number of requests closed past the legislated timelines |
Principal Reason |
|||
Interference with operations/ Workload |
External Consultation |
Internal Consultation |
Other |
|
0 |
0 |
0 |
0 |
0 |
4.7.2 Requests closed beyond legislated timelines (including any extension taken)
Number of days past legislated timelines |
Number of requests past legislated timeline where no extension was taken |
Number of requests past legislated timeline where an extension was taken |
Total |
1 to 15 days |
0 |
0 |
0 |
16 to 30 days |
0 |
0 |
0 |
31 to 60 days |
0 |
0 |
0 |
61 to 120 days |
0 |
0 |
0 |
121 to 180 days |
0 |
0 |
0 |
181 to 365 days |
0 |
0 |
0 |
More than 365 days |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
4.8 Requests for translation
Translation Requests |
Accepted |
Refused |
Total |
English to French |
0 |
0 |
0 |
French to English |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
Section 5: Extensions
5.1 Reasons for extensions and disposition of requests
Disposition of Requests Where an Extension Was Taken |
9(1)(a) Interference With Operations/ Workload |
9(1)(b) Consultation |
9(1)(c) Third-PartyNotice |
|
Section 69 |
Other |
|||
All disclosed |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
No records exist |
0 |
0 |
0 |
0 |
Declined to act with the approval of the Information Commissioner |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
5.2 Length of extensions
Length of Extensions |
9(1)(a) Interference With Operations/ Workload |
9(1)(b) Consultation |
9(1)(c) Third-PartyNotice |
|
Section 69 |
Other |
|||
30 days or less |
0 |
0 |
0 |
0 |
31 to 60 days |
0 |
0 |
0 |
0 |
61 to 120 days |
0 |
0 |
0 |
0 |
121 to 180 days |
0 |
0 |
0 |
0 |
181 to 365 days |
0 |
0 |
0 |
0 |
365 days or more |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
Section 6: Fees
Fee Type |
Fee Collected |
Fee Waived |
Fee Refunded |
|||
Number of Requests |
Amount |
Number of Requests |
Amount |
Number of Requests |
Amount |
|
Application |
0 |
$0.00 |
0 |
$0.00 |
0 |
$0.00 |
Other fees |
0 |
$0.00 |
0 |
$0.00 |
0 |
$0.00 |
Total |
0 |
$0.00 |
0 |
$0.00 |
0 |
$0.00 |
Section 7: Consultations Received From Other Institutions and Organizations
7.1 Consultations received from other Government of Canada institutions and other organizations
Consultations |
Other Government of Canada Institutions |
Number of Pages to Review |
Other Organizations |
Number of Pages to Review |
Received during the reporting period |
1 |
5 |
0 |
0 |
Outstanding from the previous reporting period |
0 |
0 |
0 |
0 |
Total |
1 |
5 |
0 |
0 |
Closed during the reporting period |
1 |
5 |
0 |
0 |
Carried over within negotiated timelines |
0 |
0 |
0 |
0 |
Carried over beyond negotiated timelines |
0 |
0 |
0 |
0 |
7.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation |
Number of Days Required to Complete Consultation Requests |
|||||||
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
|
Disclose entirely |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
1 |
Disclose in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
1 |
0 |
0 |
0 |
0 |
0 |
0 |
1 |
7.3 Recommendations and completion time for consultations received from other organizations outside the Government of Canada
Recommendation |
Number of Days Required to Complete Consultation Requests |
|||||||
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
|
Disclose entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclose in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exempt entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Exclude entirely |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section 8: Completion Time of Consultations on Cabinet Confidences
8.1 Requests with Legal Services
Number of Days |
Fewer Than 100 Pages Processed |
100-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
|||||
Number of Requests |
PagesDisclosed |
Number of Requests |
PagesDisclosed |
Number of Requests |
PagesDisclosed |
Number of Requests |
PagesDisclosed |
Number of Requests |
PagesDisclosed |
|
1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
8.2 Requests with Privy Council Office
Number of Days |
Fewer Than 100 Pages Processed |
100‒500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
|||||
Number of Requests |
PagesDisclosed |
Number of Requests |
PagesDisclosed |
Number of Requests |
PagesDisclosed |
Number of Requests |
PagesDisclosed |
Number of Requests |
PagesDisclosed |
|
1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section 9: Investigations and Reports of finding
9.1 Investigations
Section 32 Notice of intention to investigate |
Subsection 30(5) Ceased to investigate |
Section 35 Formal Representations |
0 |
0 |
0 |
9.2 Investigations and Reports of finding
Section 37(1) Initial Reports |
Section 37(2) Final Reports |
||||
Received |
Containing recommendations issued by the Information Commissioner |
Containing orders issued by the Information Commissioner |
Received |
Containing recommendations issued by the Information Commissioner |
Containing orders issued by the Information Commissioner |
0 |
0 |
0 |
0 |
0 |
0 |
Section 10: Court Action
10.1 Court actions on complaints
Section 41 |
||||
Complainant (1) |
Institution (2) |
Third Party (3) |
PrivacyCommissioner(4) |
Total |
0 |
0 |
0 |
0 |
0 |
10.2 Court actions on third party notifications under paragraph 28(1)(b)
Section 44 - under paragraph 28(1)(b) |
0 |
Section 11: Resources Related to the Access to Information Act
11.1 Allocated Costs
Expenditures |
Amount |
|
Salaries |
$11,656 |
|
Overtime |
$0 |
|
Goods and Services |
$0 |
|
• Professional services contracts |
$0 |
|
• Other |
$0 |
|
Total |
$11,656 |
|
11.2 Human Resources
Resources |
Person Years Dedicated to Access to Information Activities |
Full-time employees |
0.130 |
Part-time and casual employees |
0.000 |
Regional staff |
0.000 |
Consultants and agency personnel |
0.000 |
Students |
0.000 |
Total |
0.130 |
Note: Enter values to three decimal places.
Supplemental Statistical Report on the Access to Information Act andthe Privacy Act
Section 1: Open Requests and Complaints Under the Access to Information Act
1.1 Enter the number of open requests that are outstanding from previous reporting periods.
Fiscal Year Open Requests Were Received |
Open Requests |
Open Requests |
Total |
|
Received in 2023-24 |
0 |
0 |
0 |
|
Received in 2022-23 |
0 |
0 |
0 |
|
Received in 2021-22 |
0 |
0 |
0 |
|
Received in 2020-21 |
0 |
0 |
0 |
|
Received in 2019-20 |
0 |
0 |
0 |
|
Received in 2018-19 |
0 |
0 |
0 |
|
Received in 2017-18 |
0 |
0 |
0 |
|
Received in 2016-17 |
0 |
0 |
0 |
|
Received in 2015-16 |
0 |
0 |
0 |
|
Received in 2014-15 or |
0 |
0 |
0 |
|
Total |
0 |
0 |
0 |
1.2 Enter the number of open complaints with the Information Commissioner of Canada that a from previous reporting periods.
Fiscal Year Open Complaints Were Received by Institution |
Number of Open Complaints |
Received in 2023-24 |
0 |
Received in 2022-23 |
0 |
Received in 2021-22 |
0 |
Received in 2020-21 |
0 |
Received in 2019-20 |
0 |
Received in 2018-19 |
0 |
Received in 2017-18 |
0 |
Received in 2016-17 |
0 |
Received in 2015-16 |
0 |
Received in 2014-15 or |
0 |
Total |
0 |
Section 2: Open Requests and Complaints Under the Privacy Act
2.1 Enter the number of open requests that are outstanding from previous reporting periods.
Fiscal Year Open Requests Were Received |
Open Requests that are Within Legislated Timelines as of |
Open Requests that are Beyond Legislated Timelines as of |
Total |
|
Received in 2023-24 |
0 |
0 |
0 |
|
Received in 2022-23 |
0 |
0 |
0 |
|
Received in 2021-22 |
0 |
0 |
0 |
|
Received in 2020-21 |
0 |
0 |
0 |
|
Received in 2019-20 |
0 |
0 |
0 |
|
Received in 2018-19 |
0 |
0 |
0 |
|
Received in 2017-18 |
0 |
0 |
0 |
|
Received in 2016-17 |
0 |
0 |
0 |
|
Received in 2015-16 |
0 |
0 |
0 |
|
Received in 2014-15 or |
0 |
0 |
0 |
|
Total |
0 |
0 |
0 |
2.2 Enter the number of open complaints with the Privacy Commissioner of Canada that are o from previous reporting periods. |
|||
Fiscal Year Open Complaints Were Received by Institution |
Number of Open Complaints |
||
Received in 2023-24 |
0 |
||
Received in 2022-23 |
0 |
||
Received in 2021-22 |
0 |
||
Received in 2020-21 |
0 |
||
Received in 2019-20 |
0 |
||
Received in 2018-19 |
0 |
||
Received in 2017-18 |
0 |
||
Received in 2016-17 |
0 |
||
Received in 2015-16 |
0 |
||
Received in 2014-15 or |
0 |
||
Total |
0 |
||
Section 3: Social Insurance Number |
|||||||
Has your institution begun a new collection or a new consistent use of the SIN in |
No |
||||||
Section 4: Universal Access under the Privacy Act |
|||||||
How many requests were received from foreign nationals outside of Canada in |
0 |
||||||