2019-2020 Annual Report to Parliament : The Administration of the Privacy Act
1 Introduction
The purpose of the Privacy Act is to extend to individuals the right of access to information about themselves held by the government, subject to specific and limited exemptions. It protects individuals’ privacy by preventing others from having access to their personal information and by affording individuals substantial control over how their personal information is collected, used, and disclosed.
1.1 Background
Section 72 of the Privacy Act requires that the head of every government institution prepare and submit to Parliament an annual report on the administration of the Act within the institution. This is the eighteenth report to Parliament on performance with respect to administration of the act by the Office of the Ombudsman for the Department of National Defence and the Canadian Forces (the Office or the Office of the Ombudsman).
The Office of the Ombudsman is committed to openness and transparency about its administration and functioning. The Office endeavours to ensure that information about its work is widely disseminated and easily available. For example, the Ombudsman's annual reports, special reports and press releases are posted on the Office’s website as soon as they are released. The website also contains case studies and statistics on the Office's caseload, and educational material on subjects of interest to our constituents.
Critical to the resolution of complaint files and investigations is the confidentiality of the information provided by the constituents who come forward. Therefore, before any case study or report is released, identifying information is removed to ensure the protection of personal information and confidentiality of our communications.
As the Ombudsman’s Office is part of the Defence portfolio, disclosure of the Ombudsman’s travel and hospitality expenses, contracts over $10,000 and position reclassifications are reported on the National Defence website https://www.canada.ca/en/department-national-defence/corporate/transparency.html.
The Office of the Ombudsman proactively posts to its website correspondence between the Ombudsman and senior officials on matters of interest to our constituency. This initiative is in keeping with the Ombudsman’s goal of promoting transparency and with the Open Government initiative. In accordance with the Directive on Open Government, correspondence is reviewed prior to release to ensure it does not contain any information raising concerns about privacy, confidentiality or security. The Access to Information and Privacy Unit conducts the review of correspondence prior to release. Correspondence can be found on the Ombudsman website in the Letters and Statements section; at https://www.canada.ca/en/ombudsman-national-defence-forces/reports-news-statistics/ombudsman-letters.html.
1.2 Mandate of the Office of the Ombudsman for the Department of National Defence and the Canadian Forces
The first Ombudsman for the Department of National Defence and the Canadian Forces was appointed in June 1998 by Governor in Council (Federal Cabinet). The creation of an Ombudsman institution was part of a wide range of initiatives brought forth by the Government of Canada to enhance the overall fairness and effectiveness of the military justice system, enhance the transparency of internal review mechanisms, streamline the Canadian Armed Forces grievance process, and promote greater openness, accountability and transparency within the Department of National Defence and the Canadian Forces.
The duties and functions of the Ombudsman are set out in the Ministerial Directives Respecting the Ombudsman for the Department of National Defence and the Canadian Forces: https://www.canada.ca/en/department-national-defence/corporate/policies-standards/defence-administrative-orders-directives/5000-series/5047/5047-1-office-of-the-ombudsman.html.
The Ministerial Directives confirm that the Ombudsman and the Office operate outside the military chain of command as well as outside the civilian management of the Department of National Defence. The Ombudsman reports directly to, and is accountable only to, the Minister of National Defence, who is responsible for the management and direction of the Canadian Armed Forces and of all matters relating to national defence. However, the Ombudsman operates at arm’s-length from the Minister, preserving the Ombudsman’s independence from the executive function.
The Ministerial Directives governing the Office provide that the Ombudsman is to act, on the Minister’s behalf, as a neutral and objective sounding board, mediator, investigator and reporter on matters related to the Department of National Defence and the Canadian Armed Forces. The Ombudsman also acts as a direct source of information, referral and education to assist individuals in accessing existing internal channels of assistance and redress. The overall goal of the Office of the Ombudsman is to contribute to substantial and long-lasting improvements to the welfare of the Defence community.
Under the Ministerial Directives, the Ombudsman is required to issue an annual report to the Minister of National Defence on the operations of the Office. The Ministerial Directives further provide that the Ombudsman may publish reports concerning any investigation if the Ombudsman considers that it is in the public interest to do so.
1.3 Structure of the Access to Information and Privacy Unit
The ATIP unit for the Office of the Ombudsman is part of the Legal Services
Directorate and is managed by the institution’s Access to Information and Privacy Coordinator. Pursuant to section 73 of the Privacy Act, the Minister of National Defence designated the Office’s ATIP Coordinator to exercise all powers and perform the duties and functions of the Minister under the Act as it concerns the Office of the Ombudsman. This arrangement reflects the Office’s independent, arm’s length relationship with the Department of National Defence and Canadian Armed Forces. A copy of the delegation order appears in Appendix A to this report.
A major challenge to the application of the ATIP legislation lies in the Ministerial Directives that establish the Office of the Ombudsman. One of the main functions of the Office is to conduct confidential investigations, yet the records are not fully protected by having either the status of an investigative body under the regulation or having a specific provision protecting the Office’s investigative records. A further challenge is caused by the fact that some of the information that is required by this Office to conduct its investigations is held by other parts of the Defence community that are designated as investigative bodies or who claim exemptions under the ATIP legislation.
Because of the interplay of the Office’s mandate and the ATIP legislation, legal guidance is often called upon to find the balance between the application of the mandate and compliance with the ATIP legislation, whether it be protection of personal information or access to information.
The ATIP Unit is responsible for the following activities:
- Processing requests under the Access to Information Act and the Privacy Act;
- Responding to consultation requests from other government institutions;
- Monitoring institutional compliance with the aforementioned Acts, regulations and relevant procedures and policies;
- Acting on behalf of the Office of the Ombudsman in dealings with the Treasury Board of Canada Secretariat, the offices of the Information Commissioner and Privacy Commissioner of Canada and other government institutions regarding the administration and application of the above legislation as it relates to the Office of the Ombudsman;
- Preparing annual reports to Parliament and other statutory reports and material that may be required by central agencies;
- Developing and delivering awareness training to the managers and employees of the Office to ensure responsiveness to the legal obligations imposed by both Acts and regulations;
- Conducting and providing direction to program managers regarding the completion of Privacy Impact Assessments (PIAs);
- Reviewing potential privacy breaches, and taking steps to deal with breaches;
- Publishing updates to Info Source annually or as needed;
- Participating in ATIP networks such as the Treasury Board Secretariat’s ATIP Community meetings;
- Developing and implementing internal policies and office
The ATIP unit has one ATIP Officer who administers the processing of ATIP files, among other duties. The ATIP Unit also engages a consultant, on an as-needed basis, to assist with processing of requests.
2 Key Activities and Accomplishments
2.1 Education and Training Activities
Those responsible for the delivery of the Ombudsman’s ATIP services regularly attend learning activities presented by the Treasury Board of Canada Secretariat, Information and Privacy Policy Division and other learning institutions.
- ATIP staff attended two (2) Treasury Board Secretariat coordinators and community
- A presentation was delivered to all staff (62 employees) on Access to Information and Privacy Basics.
- The ATIP unit was also responsible for providing information to respond to two (2) Parliamentary inquiries (order paper questions) on the administration of the ATIP
2.2 Institutional Privacy Policies and Procedures
The Office of the Ombudsman has not implemented any new and/or revised institution-specific policy, guideline or procedure during this reporting period.
2.3 Summary of Material Privacy Breaches
The Office of the Ombudsman did not have any material privacy breaches over the reporting period.
2.4 Privacy Impact Assessments
During the reporting period, no Privacy Impact Assessments or Preliminary Privacy Impact Assessments were initiated, completed or forwarded to the Office of the Privacy Commissioner.
2.5 Data Matching
No data matching or sharing activities were undertaken by the Office during the reporting period.
2.6 Disclosures under 8(2)(m) of the Privacy Act
Paragraph 8(2)(m) allows for the disclosure of personal information when the public interest clearly outweighs any invasion of privacy or when the disclosure would benefit the individual. There were no disclosures under paragraph 8(2)(m) during this reporting period.
2.7 Effects of COVID-19 Measures on ATIP activities
When the Ombudsman’s Office’s physical location was closed to comply with public health directives at the end of the fiscal year, ATIP employees had the means to monitor the email account remotely. Additionally, a mailroom employee was able to access the premises periodically in a safe manner, and to scan and forward any correspondence to the relevant employee. By these means, the Access to Information and Privacy section was ready to respond to any requests.
However, there were no (0) requests between March 14 and March 31.
In addition to monitoring for any requests, the ATIP section made preparations to deal with any requests while complying with public health directives, through virtual discussions. Treasury Board Secretariat directions concerning the legal requirements applicable to the ATIP section’s activities were also reviewed and incorporated into the preparations. The ATIP coordinator was also involved in discussions about institutional business continuity plans, to ensure privacy considerations were taken into account in any decisions.
3 Statistical Report on the Administration of the Privacy Act
This section provides information about the processing of requests under the
Privacy Act. Appendix B provides a statistical summary of the requests received and/or finalized during this reporting period 2019-2020.
3.1 Formal Requests under the Privacy Act
The Office of the Ombudsman received seven (7) new requests under the Privacy Act during the period from April 1, 2019 to March 31, 2020. In three (3) cases, no records were found. For the four (4) formal transactions, the total number of pages reviewed was 3,390.
In all four (4) cases, partial disclosure was made. Three (3) requestors were provided with paper copies of their records, and one (1) with electronic copies.
There were no (0) requests for corrections to personal information in the reporting period.
3.2 Exemptions to the Release of Information
In the four (4) cases of partial disclosure, exemptions were invoked based on section 26 (personal information of another individual) of the Privacy Act. In one (1) request, information was also withheld on the basis of section 22(1)(b) (law enforcement) of the Act.
The Office of the Ombudsman does not receive a high volume of requests for personal information; over the last five years, the number of requests has ranged from four (4) to twelve (12). Therefore, it is not possible to report on trends with any statistical significance. Having said that, over the same five year time period, information was mainly withheld on the basis of sections 26 and 27 (solicitor-client privilege) of the Privacy Act.
3.3 Extension of the Time Limit
In six (6) cases, the requests were completed in less than 30 days. In one (1) case, an extension was taken under section 15(a)(ii) of the Privacy Act to consult with another government institution. The consultation took longer than the 30 day extension.
While the low volume of requests to the Office requires a caution as to the statistical significance of any trend analysis, it is possible to say that the vast majority of requests over the past five years have been completed within the statutory timeline of 30 days. During that period, the reason that an extension was required most often related to the need to consult with another organization prior to the release of the information. When delays relate to consultations, the Office attempts to provide the requestor with records that were not sent for consultation, and will release the remaining records once the consultation is complete.
3.4 Informal Privacy Requests
During the current reporting period the ATIP Unit processed two (2) informal requests, with a total of 187 pages.
The Office’s policy is to keep all parties informed of the progress of each case, and keep constituents informed of the status of their file.
3.5 Complaints and Audits
During this reporting period, no complaints were filed with the Privacy Commissioner regarding the handling of requests under the Privacy Act, and no audits or investigations were conducted.
3.6 Fees and Costs
There are no costs associated with ATIP specific software as the volume of requests does not warrant the expenditure.
- The total cost assigned to the salaries related to the administration of the Privacy Act totaled $26,165
- Other administrative costs amounted to $90
- The total costs were $26,255
4 Monitoring – Privacy Requests
The ATIP Unit uses a tracking spreadsheet to monitor processing times for privacy requests. The ATIP Coordinator reports to the senior management committee as necessary for their situational awareness. The senior management committee includes the Ombudsman, Directors General and Directors.
Annex 1: Delegation Order
Copy of Delegation Order
Sep 05 2002
Mr. André Marin
Department of National Defence
and Canadian Forces Ombudsman
12th Floor, 100 Metcalfe Street
Ottawa ON K1P 5M1
Dear Mr. Marin:
I would like to acknowledge and thank you for your letter, received on August 1, 2002, concerning the Designation Order for the Access to Information Act and the Privacy Act.
I concur with your request and have signed the enclosed English and French copies of the Designation Order.
Once again, thank you for bringing this information to my attention.
Yours sincerely,
[signed]
The Honourable John McCallum, P.C., M.P.
Enclosures: 2
Designation Order
Access to Information and Privacy Act
The Minister of National Defence, persuant to section 73 of the Access to Information Act and the Privacy Act, hereby designates the person holding the position of Access to Information and Privacy Coordinator, Office of the Ombudsman, National Defence and Canadian Forces, to exercise all powers and perform the duties and functions of the Minister as the head of the Department of National Defence and the Canadian Forces under the Acts, concerning the Office of the Ombudsman, National Defence and Canadian Forces.
In the absence of the Access to Information and Privacy Coordinator, Office of the Ombudsman, National Defence and Canadian Forces, the Minister, pursuant to section 73 of the Acts, hereby designates the person acting as Access to Information and Privacy Coordinator for the Office of the Ombudsman, National Defence and Canadian Forces, to exercise the powers and perform the duties and functions of the Minister under the Acts, concerning the Office of the Ombudsman, National Defence and Canadian Forces.
[signed]
The Honourable John McCallum, P.C.,
M.P. Minister of National Defence
Annex 2: Statistical Report on the Privacy Act
Statistical Report on the Privacy Act
Name of institution: Ombudsman for National Defence and Canadian Forces
Reporting period: 2019-04-01 to 2020-03-31
Section 1: Requests Under the Privacy Act
1.1 Number of requests
Number of Requests |
|
Received during reporting period |
7 |
Outstanding from previous reporting period |
0 |
Total |
7 |
Closed during reporting period |
7 |
Carried over to next reporting period |
0 |
Section 2: Requests Closed During the Reporting Period
2.1 Disposition and completion time
Disposition of Requests |
Completion Time |
|||||||
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
Than 365 Days |
Total |
|
All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
2 |
1 |
0 |
1 |
0 |
0 |
0 |
4 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
No records exist |
3 |
0 |
0 |
0 |
0 |
0 |
0 |
3 |
Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
5 |
1 |
0 |
1 |
0 |
0 |
0 |
7 |
2.2 Exemptions
Section |
Number of Requests |
Section |
Number of Requests |
Section |
Number of Requests |
18(2) |
0 |
22(1)(a)(i) |
0 |
23(a) |
0 |
19(1)(a) |
0 |
22(1)(a)(ii) |
0 |
23(b) |
0 |
19(1)(b) |
0 |
22(1)(a)(iii) |
0 |
24(a) |
0 |
19(1)(c) |
0 |
22(1)(b) |
1 |
24(b) |
0 |
19(1)(d) |
0 |
22(1)(c) |
0 |
25 |
0 |
19(1)(e) |
0 |
22(2) |
0 |
26 |
4 |
19(1)(f) |
0 |
22.1 |
0 |
27 |
0 |
20 |
0 |
22.2 |
0 |
27.1 |
0 |
21 |
0 |
22.3 |
0 |
28 |
0 |
22.4 |
0 |
2.3 Exclusions
Section |
Number of Requests |
Section |
Number of Requests |
Section |
Number of Requests |
69(1)(a) |
0 |
70(1) |
0 |
70(1)(d) |
0 |
69(1)(b) |
0 |
70(1)(a) |
0 |
70(1)(e) |
0 |
69.1 |
0 |
70(1)(b) |
0 |
70(1)(f) |
0 |
70(1)(c) |
0 |
70.1 |
0 |
TBS/SCT 350-63
2.4 Format of information released
Paper |
Electronic |
Other |
3 |
1 |
0 |
2.5 Complexity
2.5.1 Relevant pages processed and disclosed
Number of Pages Processed |
Number of Pages Disclosed |
Number of Requests |
3390 |
3295 |
4 |
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition |
Less Than 100 Pages Processed |
101-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More Than 5000 Pages Processed |
|||||
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
|
All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
1 |
64 |
0 |
0 |
1 |
651 |
2 |
2580 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
1 |
64 |
0 |
0 |
1 |
651 |
2 |
2580 |
0 |
0 |
2.5.3 Other complexities
Disposition |
Consultation Required |
Legal Advice Sought |
Interwoven Information |
Other |
Total |
All disclosed |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
1 |
0 |
0 |
0 |
1 |
All exempted |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
Request abandoned |
0 |
0 |
0 |
0 |
0 |
Neither confirmed nor denied |
0 |
0 |
0 |
0 |
0 |
Total |
1 |
0 |
0 |
0 |
1 |
2.6 Closed requests
2.6.1 Number of requests closed within legislated timelines
Requests closed within legislated timelines |
|
Number of requests closed within legislated timelines |
6 |
Percentage of requests closed within legislated timelines (%) |
85.7 |
2.7 Deemed refusals
2.7.1 Reasons for not meeting legislated timelines
Number of Requests Closed Past the Legislated Timelines |
Principal Reason |
|||
Interference with Operations / Workload |
External Consultation |
Internal Consultation |
Other |
|
1 |
0 |
1 |
0 |
0 |
2.7.2 Requests closed beyond legislated timelines (including any extension taken)
Number of Days Past Legislated Timelines |
Number of Requests Past Legislated Timeline Where No Extension Was Taken |
Number of Requests Past Legislated Timelines Where an Extension Was Taken |
Total |
1 to 15 days |
0 |
0 |
0 |
16 to 30 days |
0 |
1 |
1 |
31 to 60 days |
0 |
0 |
0 |
61 to 120 days |
0 |
0 |
0 |
121 to 180 days |
0 |
0 |
0 |
181 to 365 days |
0 |
0 |
0 |
More than 365 days |
0 |
0 |
0 |
Total |
0 |
1 |
1 |
2.8 Requests for translation
Translation Requests |
Accepted |
Refused |
Total |
English to French |
0 |
0 |
0 |
French to English |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
Section 3: Disclosures Under Subsections 8(2) and 8(5)
Paragraph 8(2)(e) |
Paragraph 8(2)(m) |
Subsection 8(5) |
Total |
0 |
0 |
0 |
0 |
Section 4: Requests for Correction of Personal Information and Notations
Disposition for Correction Requests Received |
Number |
Notations attached |
0 |
Requests for correction accepted |
0 |
Total |
0 |
Section 5: Extensions
5.1 Reasons for extensions and disposition of requests
Number of requests where an extension was taken |
15(a)(i) Interference with operations |
15 (a)(ii) Consultation |
15(b) Translation purposes or conversion |
|||||
Further review required to determine exemptions |
Large volume of pages |
Large volume of requests |
Documents are difficult to obtain |
Cabinet Confidence Section (Section 70) |
External |
Internal |
||
1 |
0 |
0 |
0 |
0 |
0 |
1 |
0 |
0 |
5.2 Length of extensions
Length of Extensions |
15(a)(i) Interference with operations |
15 (a)(ii) Consultation |
15(b) Translation purposes or conversion |
|||||
Further review required to determine exemptions |
Large volume of pages |
Large volume of requests |
Documents are difficult to obtain |
Cabinet Confidence Section (Section 70) |
External |
Internal |
||
1 to 15 days |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
16 to 30 days |
0 |
0 |
0 |
0 |
0 |
1 |
0 |
0 |
31 days or greater |
0 |
|||||||
Total |
0 |
0 |
0 |
0 |
0 |
1 |
0 |
0 |
Section 6: Consultations Received From Other Institutions and Organizations
6.1 Consultations received from other Government of Canada institutions and other organizations
Consultations |
Other Government of Canada Institutions |
Number of Pages to Review |
Other Organizations |
Number of Pages to Review |
Received during the reporting period |
0 |
0 |
0 |
0 |
Outstanding from the previous reporting period |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
Closed during the reporting period |
0 |
0 |
0 |
0 |
Carried over to the next reporting period |
0 |
0 |
0 |
0 |
6.2 Recommendations and completion time for consultations received from other Government of Canada institutions
Recommendation |
Number of Days Required to Complete Consultation Requests |
|||||||
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
|
All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
6.3 Recommendations and completion time for consultations received from other organizations
Recommendation |
Number of days required to complete consultation requests |
|||||||
1 to 15 Days |
16 to 30 Days |
31 to 60 Days |
61 to 120 Days |
121 to 180 Days |
181 to 365 Days |
More Than 365 Days |
Total |
|
All disclosed |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Disclosed in part |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All exempted |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
All excluded |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Consult other institution |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Other |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section 7: Completion Time of Consultations on Cabinet Confidences
7.1 Requests with Legal Services
Number of Days |
Fewer Than 100 Pages Processed |
101-500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More than 5000 Pages Processed |
|||||
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
Number of Requests |
Pages Disclosed |
|
1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
7.2 Requests with Privy Council Office
Number of Days |
Fewer Than 100 Pages Processed |
101‒500 Pages Processed |
501-1000 Pages Processed |
1001-5000 Pages Processed |
More than 5000 Pages Processed |
|||||
Number of Requests |
Pages Disclosed |
of Requests |
Pages Disclosed |
of Requests |
Pages Disclosed |
of Requests |
Pages Disclosed |
of Requests |
Pages Disclosed |
|
1 to 15 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
16 to 30 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
31 to 60 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
61 to 120 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
121 to 180 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
181 to 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
More than 365 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Total |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
0 |
Section 8: Complaints and Investigations Notices Received
Section 31 |
Section 33 |
Section 35 |
Court action |
Total |
0 |
0 |
0 |
0 |
0 |
Section 9: Privacy Impact Assessments (PIA) and Personal Information Banks (PIB)
9.1 Privacy Impact Assessments
| Number of PIA(s) completed | 0 |
9.2 Personal Information Banks
Personal Information Banks |
Active |
Created |
Terminated |
Modified |
44 |
0 |
0 |
0 |
Section 10: Material Privacy Breaches
Number of material privacy breaches reported to TBS |
0 |
Number of material privacy breaches reported to OPC |
0 |
Section 11: Resources Related to the Privacy Act
11.1 Costs
Expenditures |
Amount |
|
Salaries |
$26,165 |
|
Overtime |
$0 |
|
Goods and Services |
$90 |
|
• Professional services contracts |
$0 |
|
• Other |
$90 |
|
Total |
$26,255 |
|
11.2 Human Resources
Resources |
Person Years Dedicated to Privacy Activities |
Full-time employees |
0.29 |
Part-time and casual employees |
0.00 |
Regional staff |
0.00 |
Consultants and agency personnel |
0.00 |
Students |
0.00 |
Total |
0.29 |
Note: Enter values to two decimal places.
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