A Path Forward: Annex D—Proposed Financial Matrix
OFFICE OF THE DND/CF OMBUDSMAN
DELEGATION OF AUTHORITIES FOR FINANCIAL ADMINISTRATION INSTRUMENT (MATRIX)
1 - 10
| SPENDING AUTHORITY | |||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
Sec 32 |
EXPENDITURE INITIATION AUTHORITIES | ||||||||||||||||||||||||
| 1 | 2 | 3 | 4 | 5 | 6 | 7 | 8 | 9 | 10 | ||||||||||||||||
| DELEGATION AUTHORITY | DM | DM | DM | M/DM | M/DM | M/DM | M/DM | M | M/DM | M/DM | |||||||||||||||
| POSITION TITLE | AREA OF AUTHORITY | Control of Commitments - Sec 32 of FAA | Salaries & Benefits | Authority - Travel / Advance | Authority - Relocation / Advance | Foreign Service Benefits | Hospitality | Conference Attendance | Conference Sponsorship | Unused | Special Awards - Individual | ||||||||||||||
| OFFICE OF THE DND/CF OMBUDSMAN | |||||||||||||||||||||||||
| DND/CF Ombudsman | Own Org | F | F | F | F | R | 5K | F | F | 5C | |||||||||||||||
| Directors General | Own Org | F | F | R | F | 1K | F | 5C | |||||||||||||||||
| Directors | Own Org | F | F | R | R | 5C | F | 5C | |||||||||||||||||
| Director of Corporate Services | Own Org | F | F | R | R | 5C | F | 5C | |||||||||||||||||
| Other RC Managers | Own Org | F | F | R | 5C | F | 5C | ||||||||||||||||||
| Legal Advisor | Own Org | F | F | R | F | 1K | F | 5C | |||||||||||||||||
| RC Administrator | Function | R | R | R | |||||||||||||||||||||
| Contracting Officer (Officers/Clerk) | Function | ||||||||||||||||||||||||
| DND/CF | |||||||||||||||||||||||||
| Payment Officers (Officers/Clerks) | Function | ||||||||||||||||||||||||
| Pay and Benefits Officers (Officers/Clerks) | Function | ||||||||||||||||||||||||
C = $100 K = $1,000 M = $1,000,000
The authorities and thresholds listed in the below chart are those that were previously or are currently granted.
Boxes highlighted in blue represent new authorites of thresholds.
11 - 20
| SPENDING AUTHORITY | |||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| EXPENDITURE INITIATION AUTHORITIES | TRANSACTION AUTHORITY - CONTRACTING | ||||||||||||||||||||||||
| 11 | 12 | 13 | 14 | 15 | 16 | 17 | 18 | 19 | 20 | ||||||||||||||||
| DELEGATION AUTHORITY | M/DM | M/DM | DM | M | M | M | M | M | M | M | |||||||||||||||
| POSITION TITLE | AREA OF AUTHORITY | Special Awards - Group | Merit Awards | Expenditure Initiation - Goods & Services | Procurement Initiation - Goods & Services | Goods - General | Specific Goods and Services | Services (Competitive) - General | Services (Non-competitive) - General | Services - Electronic Bidding (Gets) | Services (Competitive) - Former Public Servants | ||||||||||||||
|
OFFICE OF THE DND/CF OMBUDSMAN |
|||||||||||||||||||||||||
| DND/CF Ombudsman | Own Org | 1K | R | F | R | 25K | R | 400K | 100K | R | 100K | ||||||||||||||
| Directors General | Own Org | 1K | R | F | R | 25K | 100K | 25K | R | 50K | |||||||||||||||
| Directors | Own Org | 1K | R | F | R | 25K | 25K | 25K | 25K | ||||||||||||||||
| Director of Corporate Services | Own Org | 1K | R | F | R | 25K | 100K | 25K | R | 50K | |||||||||||||||
| Other RC Managers | Own Org | 1K | R | F | 25K | 25K | 25K | 25K | |||||||||||||||||
| Legal Advisor | Own Org | 1K | R | F | R | 25K | 100K | 25K | 50K | ||||||||||||||||
| RC Administrator | Function | R | R | R | R | R | |||||||||||||||||||
| Contracting Officer (Officers/Clerk) | Function | R | R | R | 100K | 25K | R | ||||||||||||||||||
|
DND/CF |
|||||||||||||||||||||||||
| Payment Officers (Officers/Clerks) | Function | ||||||||||||||||||||||||
| Pay and Benefits Officers (Officers/Clerks) | Function | ||||||||||||||||||||||||
C = $100 K = $1,000 M = $1,000,000
The authorities and thresholds listed in the below chart are those that were previously or are currently granted.
Boxes highlighted in blue represent new authorites of thresholds.
21 - 30
| SPENDING AUTHORITY | FINANCIAL AUTHORITY | OTHER AUTHORITIES | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| TRANSACTION AUTHORITY - CONTRACTING |
Sec 34 FAA |
Payment Authority Sec 33 FAA |
|||||||||
| 21 | 22 | 23 | 24 | 25 | 26 | 27 | 28 | 29 | 30 | ||
| DELEGATION AUTHORITY | M | M | M | M | M | M | M | M | DM | DM | |
| POSITION TITLE | AREA OF AUTHORITY | Services (Non-competitive) - Former Public Servants | Emergency Conditions | Call-up against Standing Offers | Contracts Against Supply Arrangements | Certification Authority - Sec 34 of FAA | Payment Authority - Salaries and Benefits | Payment Authority - All other | DBA Cheques | Ex Gratia Payments | Liability Claims |
| OFFICE OF THE DND/CF OMBUDSMAN | |||||||||||
| DND/CF Ombudsman | Own Org | 25K | 40K | R | R | F | 2K | 100K | |||
| Directors General | Own Org | 25K | 40K | R | R | F | |||||
| Directors | Own Org | 5K | 40K | R | R | F | |||||
| Director of Corporate Services | Own Org | 5K | 40K | R | R | F | |||||
| Other RC Managers | Own Org | 5K | R | R | F | ||||||
| Legal Advisor | Own Org | 25K | 40K | R | R | F | 2K | 100K | |||
| RC Administrator | Function | R | R | ||||||||
| Contracting Officer (Officers/Clerk) | Function | F | R | R | |||||||
| DND/CF | |||||||||||
| Payment Officers (Officers/Clerks) | Function | R | R | ||||||||
| Pay and Benefits Officers (Officers/Clerks) | Function | R | |||||||||
C = $100 K = $1,000 M = $1,000,000
The authorities and thresholds listed in the below chart are those that were previously or are currently granted.
Boxes highlighted in blue represent new authorites of thresholds.
31 - 41
| OTHER AUTHORITIES | ||||||||||||
| 31 | 32 | 33 | 34 | 35 | 36 | 37 | 38 | 39 | 40 | 41 | ||
| DELEGATION AUTHORITY | M | M | M | M | M | M | DM | DM | DM | M | M/DM | |
| POSITION TITLE | AREA OF AUTHORITY | Authorization Deduction / Set-off | Consent to Deduction / Set-off | Write-off of Debts | Secondments - Reduction Salary Costs | Administration & Interest Charges | Provision of Services / Reduction of Fees | Write-off of Materiel | Authority to Declare Material Surplus | Real Property Transactions | Minor Capital Project Expenditure Authority | Event Approval |
| OFFICE OF THE DND/CF OMBUDSMAN | ||||||||||||
| DND/CF Ombudsman | Own Org | F | F | R | F | R | 1M | 25K | ||||
| Directors General | Own Org | F | R | 500K | R | R | 25K | |||||
| Directors | Own Org | F | R | R | 25K | |||||||
| Director of Corporate Services | Own Org | F | 100K | R | R | 25K | ||||||
| Other RC Managers | Own Org | F | R | R | R | 10K | ||||||
| Legal Advisor | Own Org | F | R | 500K | R | R | 25K | |||||
| RC Administrator | Function | |||||||||||
| Contracting Officer (Officers/Clerk) | Function | |||||||||||
| DND/CF | ||||||||||||
| Payment Officers (Officers/Clerks) | Function | |||||||||||
| Pay and Benefits Officers (Officers/Clerks) | Function | |||||||||||
C = $100 K = $1,000 M = $1,000,000
The authorities and thresholds listed in the below chart are those that were previously or are currently granted.
Boxes highlighted in blue represent new authorites of thresholds.
This Instrument must be read in conjunction with the policy on Delegation of Authorities for Financial Administration for DND and CF (A-FN-100-002/AG-006) which provides guidance on the interpretation and application of authorities delegated through this Matrix as well as identifying additional restrictions.
NOTES:
- F - Full authority within the limitations of the governing authorities, area of responsibility and budget, and subject to note 2.
- R - Authority restricted to specific formal delegations/authorizations which can be a financial or functional limitation imposed by the superior/manager.
- All maximum limitations indicated are general limitations and lower limitations may be designated on a local or internal basis if deemed necessary.
- No person may exercise either payment authority or spending authority with respect to a payment from which he or she can personally benefit.
- No incumbent of a position which is delegated signing authority by this document may re-delegate such authority to another person.
- A full description of items contained in columns 1 through 40 is provided in Delegation of Authorities for Financial Administration for DND and CF (A-FN-100-002/AG-006).
- Expenditure initiation gives managers the primary responsibility for initiating expenditures that will result in the eventual expenditure of funds, such as a decision to hire staff, authorize travel or order supplies or services for program purposes.
*R - FAA Section 33 shall be exercised by Payment Officers (Officers/Clerk) and Pay and Benefit Officers (Officers/Clerks) in accordance with the supporting MOU between Ombudsman Office and DND/CF specifying that DND/CF is responsible for exercising payment authority.
Every person in the Office of the DND/CF Ombudsman appointed to positions designated in this Matrix, including any person officially appointed on an acting basis by the incumbent's superior in writing, is hereby granted delegated signing authority. These persons are subject to the restrictions in the notes appearing at the bottom of this Matrix and to the explanatory notes contained in Delegation of Authorities for Financial Administration for DND and CF (A- FN-100-002/AG-006) in respect of the area of authority for such positions relative to the delegated authorities, as reflected in this Matrix, including dollar limitations as and where indicated. In addition, the superior of the individual may impose further restrictions in order to meet their requirements for effective control.
All contracting limits above represent maximum contract values, including amendments and applicable payments such as taxes, unless specifically identified in the notes and tables for each column within the policy on Delegation of Authorities for Financial Administration for DND and CF.
This delegation supersedes previous versions of this document.
Recommended:
Deputy Minister of National Defence
Date
DND/CF Ombudsman
Date
Aproved:
Minister of National Defence
Date
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