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A Path Forward: Annex E—7. Chart for Workforce Adjustment Authorities

SECTION 7. INSTRUMENT OF DELEGATION OF WORKFORCE ADJUSTMENT AUTHORITIES

 

 AUTHORITIESDeputy Minister Ombudsman Director General Operations Director General Legal Services and General Counsel Director Corporate Services and Director CommunicationsDirectors
  GOVERNANCE
1 Sub-delegate powers related to work force adjustment ☑          
2 Recommend delegation within DND and the CF, monitor the exercise of delegated authorities and ensure compliance with human resources requirements            
3 Develop, promulgate and monitor departmentalpolicy, programs and direction relating to workforce adjustment            
4 Implement approved policies in their respective areas and manage the provision of services in all work force adjustment matters (Note 1) ☑ ☑ ☑ ☑ ☑ ☑
5 Monitor the overall exercise of delegated authorities within their organizations ☑ ☑        
  NOTIFICATION OF WORKFORCE ADJUSTMENT ACTIVITIES
6 Approve work force adjustment situations [Guaranteed Reasonable Job Offer (GRJO) or Options] ☑          
7 Notify and seek the approval of the Deputy Minister of work force adjustment situations   ☑        
8 Notify the Treasury Board Secretariat and Chief Executive Officers (CEO) of Bargaining Agents, of any work force adjustment situations (Note 2) ☑          
  SURPLUS - GRJO
9 Proceed with surplus notification with a GRJO (Note 3) ☑ ☑        
10 Sign letter of surplus status with a GRJO ☑ ☑ ☑ ☑ ☑ ☑
11 Approve and issue 30 days notice of lay-off ☑ ☑        
  OPTIONS UNDER PART VI OF WORKFORCE ADJUSTMENT DIRECTIVE/APPENDIX
12 Proceed with the offer of options under Part VI of Work Force Adjustment Directive/Appendix (Note 3) ☑ ☑        
13 Sign the letter offering the options under Part VI of Work Force Adjustment Directive/Appendix ☑ ☑ ☑ ☑ ☑ ☑
14 Sign the letter of surplus status to employees choosing Option A ☑ ☑ ☑ ☑ ☑ ☑
15 Approve employee's request for pay in lieu of unfulfilled surplus status under Option A ☑ ☑ ☑ ☑ ☑ ☑
16 Approve employee's request for Transition Support Measure (Option B) or Education Allowance (Option C) ☑ ☑ ☑ ☑ ☑ ☑
17 Extend paid surplus status under Option A for retraining purposes ☑ ☑ ☑ ☑ ☑ ☑
18 Issue 30 days’ notice of lay-off under Option A ☑ ☑ ☑ ☑ ☑ ☑
  RETRAINING
19 Approve retraining agreements up to six months ☑ ☑ ☑ ☑ ☑ ☑
20 Approve retraining agreements six months to two year (Note 4) ☑ ☑        
  ALTERNATIVE DELIVERY INITIATIVES (ADI)
21 Provide executive authority to proceed with ADI Review (Note 5) ☑          
22 Issue notice of employment offer with new Alternative Delivery provider ☑ ☑ ☑ ☑ ☑ ☑
23 Approve lump-sum payments and salary top-ups under Part VII of the Work Force Adjustment Directive/Appendix ☑ ☑ ☑ ☑ ☑ ☑
24 Issue notice of termination of employment pursuant to Section 12(1)(f) of the Financial Administration Act ☑ ☑ ☑ ☑ ☑ ☑
25 Extend period of notice prior to termination for operational reasons ☑ ☑ ☑ ☑ ☑ ☑
  OTHER
26 Authorize funding for work force adjustment related counselling services ☑ ☑ ☑ ☑ ☑ ☑
27 Offer and approve retention payments ☑ ☑ ☑ ☑ ☑ ☑
28 Issue six month notice of relocation of a work unit (Note 3) ☑ ☑ ☑ ☑ ☑ ☑

 

Notes:

  • 1. Managers must seek the advice of their HRO at the outset of any potential WFA situation and throughout the process.
  • 2. The Ombudsman is responsible for ensuring that the Department, the Treasury Board, and Bargaining Agents are notified of WFA situations in accordance with the Work Force Adjustment Directive/Appendix. Notification must be sent to ADM (HR-Civ) for onward transmission to the Treasury Board and applicable CEO of the Bargaining Agent.
  • 3. The Ombudsman shall consult with the DM prior to proceeding.
  • 4. The Ombudsman is authorized to approve retraining agreements in excess of six months and up to two years.
  • 5. The DM may sub-delegate the executive authority for ADI projects within the Ombudsman’s area of responsibility.  

 

 

 

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