Canadian Dairy Commission

Part I. Values and ethics training plans

Question 1

Has your organization developed department-specific values and ethics training plans down to the divisional level?

• No

If not, to what level have department-specific values and ethics training plans been developed and what is your target time frame for completing this work?

The Canadian Dairy Commission (CDC) has not developed department specific values and ethics training plans; however, the Human Resources section ensures to have a one-hour orientation session with all new employees outlining the important documents to read and that need to be acknowledged such as the code of ethics, the values and ethics presentation, the completion of the conflict-of-interest form, etc.

We also ensure that all mandatory training at the Canada School of Public Service (CSPS) is completed. Furthermore, we plan to organize a guest speaker to come to the workplace to offer a presentation on Values and Ethics to all staff.   

Question 2

Has your organization fully implemented department-specific training plans?

• No

If not, what is your target time frame for completing this work?

Please see above.

Part II. Codes of conduct

Question 3

Has your organization reviewed its code of conduct?

• Yes, my organization has reviewed its code of conduct.

Question 4

If your organization is in the process of reviewing its code of conduct, what is your target time frame for completing the review?

N/A

Question 5

If your organization has completed the review of its code of conduct, did this review lead to updates?

• No, my organization has determined that its code of conduct does not require any updates.

Please briefly describe the nature of any updates made (e.g., to clarify expected behaviours, to align with the emerging context, to include emerging risks) or explain why no updates were deemed necessary.

N/A

Part III. Discussions on personal accountability in upholding public service values and ethics

Question 6

What activities or actions has your organization undertaken to foster a conversation at all levels on personal accountability to uphold our public service values and ethics?

• All-staff engagements (e.g., town halls)

Please provide additional details on activities that you have undertaken, including those not listed above.

N/A

Question 7

Has your organization taken any actions to ensure that conversations on personal accountability to uphold our public service values and ethics occur on a continuing basis?

• Included as part of the onboarding process for new employees

Please provide details on activities that you have undertaken, including those not listed above.

All new employees arriving at the CDC have a one-hour onboarding orientation session with someone from the Human Resources Section. During this session, we discuss with employees about the Code of Conduct, Conflict of Interest as well as the Values and Ethics. We also outline all of the mandatory courses that they must complete as an employee or as a manager/director.   

Part IV. Additional information

Question 8

What recurring themes (e.g., social media, emerging technology, conflicts of interest) have emerged from conversations with employees (e.g., students, new public servants, front-line service providers, managers, executives, members of functional/horizontal communities/employee networks) across your organization?

Discussions surrounding the acceptance of gifts/lunch offered by external clients.   

Question 9

How have you adjusted your learning activities to address recurring themes (e.g., adjusted training plans, developed specific case studies, invited expert speakers to focus on emerging themes)?

The above-mentioned theme will be addressed during our guest speaker meeting. Any inquiries from employees can also be addressed with our Values and Ethics Champion at the CDC.

Question 10

Are there any actions or learning activities that have been particularly successful in fostering conversations within your organization (e.g., new tools, creative approaches that have resonated well with employees and managers, meeting with small groups, equipping managers to lead conversations, equipping values and ethics office/practitioners)?

The CDC is a micro-organization of only 85 employees within the entire department, therefore many activities and initiatives are not always possible to implement. We do, however, do our best to inform employees by means of emails, intranet postings, meetings, etc.

Our plan is to implement a few activities in the coming year.

Question 11

What indicators will be used to measure increased employee awareness of the role of values and ethics in their daily work (e.g., Public Service Employee Survey, pulse surveys, engagement with focus groups)?

We will be using the results from the Public Service Employee Survey (PSES).

Question 12

Will these indicators be disaggregated by identity factors?

• No

Question 13

Is there any additional information that you would like to share regarding your organization’s work on values and ethics (e.g., to advance particular recommendations of the Deputy Ministers’ Task Team on Values and Ethics Report)?

N/A