Research Affiliate Program – Information for managers

Determine your student’s rate of pay based on Treasury Board Secretariats Student Rates of Pay.

Make sure your student meets the eligibility criteria:

• they are a full-time student in a post-secondary institution
• they are enrolled in an academic program that requires research as part of their curriculum
• they meet the minimum age required in the province/territory of work

This includes students with physical or emotional disabilities deemed to have full-time status by their academic institution. Adult students registered in education and retraining programs at the secondary level may also be eligible for student employment programs. Learn more about student eligibility.

Note: Preference will be given to Canadian citizens and permanent residents who meet the job requirements.

See Annex B of the Appointment Policy for the information you need to retain.

To re-hire students originally hired through the Federal Student Work Experience Program, Post-Secondary Co-op/Internship Program or Research Affiliate Program:

• check that they continue to meet student eligibility criteria
• contact your HR advisor for your organization’s requirements for re-hiring students

Students under this program are to be paid a stipend, bursary or hourly rate of pay consistent with those of other paid student employment programs as per the Treasury Board of Canada Secretariat’s Student Rates of Pay.

The stipend should reflect the corresponding hourly, weekly or monthly rate established for other post-secondary students for their completed years in their current field of study. The bursaries are paid through installments.

If the student's Research Affiliate Program assignment is to complete a thesis or dissertation, the student should be paid up until they are ready for their defence. The write-up for either the thesis or dissertation should take no more than 2 months to accomplish after the research has been completed. For all other research activities, the student should only be paid for the time worked.

The Crown retains possession of intellectual property related to material produced by the student while participating in the Research Affiliate Program. The issue must be addressed in the hiring organization's contractual agreement with the academic institution, ensuring that the Crown retains the intellectual property rights, while the student is granted the ability to publish their findings and research to fulfil academic requirements, or whenever necessary and appropriate.