DAOD 2020-5, Reserve Forces Foreign Service Arrangements
Table of Contents
Date of Issue: 2019-08-09
Application: This DAOD is an order that applies to officers and non-commissioned members of the Canadian Armed Forces (CAF members).
- CANFORGEN 129/08, Primary Reserve Class A Foreign Service
- CANFORGEN 177/12, Reserve Class A Foreign Service and Training Programs
- CANFORGEN 008/18, New Zealand New Partner in Reserve Forces Foreign Service Arrangements
Approval Authority: Vice Chief of the Defence Staff (VCDS)
Enquiries: Director Reserves (D Res)
2.1 This DAOD outlines the policies and procedures governing reserve forces foreign service arrangements (RFFSAs). RFFSAs permit approved CAF Reserve Force (Res F) members to serve, for other than continuing full-time training and duty, with the reserve forces of foreign armed forces that have an RFFSA memorandum of understanding (MOU) with the Department of National Defence (DND) or the CAF. This DAOD also includes the conditions under which the CAF would host a foreign reserve force member under an RFFSA MOU.
Note – Approved RFFSA MOUs are listed in the References section of this DAOD.
2.2 An RFFSA MOU permits voluntary and individual participation with a foreign reserve force by a Res F member who temporarily resides within a host nation while attending school, working for a civilian employer on temporary assignment, accompanying a family member who is attending school or on a temporary work assignment, or some other similar reason. An RFFSA MOU allows for a Res F member to be retained by their CAF parent unit and remain on effective strength while taking advantage of opportunities to parade with a foreign reserve force unit.
2.3 RFFSA MOUs also foster the development and maintenance of an active relationship between Canada and foreign countries that serves to promote interoperability between forces.
2.4 RFFSA MOUs do not apply to attachments or secondments such as mutual exchanges or small unit exchanges which are governed by separate arrangements.
3.1 Approval and coordination of an RFFSA MOU are completed at the national level between signatory national defence officials. VCDS has delegated national authority to the Chief of Reserves and Employer Support (CRES) to sign RFFSA MOUs on behalf of the DND and the CAF.
4.1 A Res F member who requests approval to serve with a foreign reserve force unit under an RFSSA MOU must:
- be recommended by their commanding officer (CO);
- have achieved their operationally functional point;
- be sufficiently proficient in the language of the foreign reserve force unit to satisfy the requirements of the relevant position within that unit;
- hold a valid security clearance that covers the nature and period of service;
- satisfy any other requirements required by the applicable MOU;
- if applicable, possess the essential qualifications listed in the terms of reference or position description provided by the foreign reserve force unit; and
- meet all minimum operational standards (see DAOD 5023-1, Minimum Operational Standards Related to Universality of Service).
4.2 The following table identifies the procedure for a Res F member to request approval to serve under an RFSSA MOU:
||Who Does It?
|Res F member
Note – Informal direct liaison with a foreign reserve force unit is authorized. The Res F member may liaise with D Res to identify a possible foreign reserve force unit and point of contact if required. The Res F member is not authorized to parade with the foreign reserve force unit until an authority message is received.
|Parent unit CO
|5||Parent unit CO||
Note – A VCR may be submitted prior to final approval in anticipation of approval.
4.3 An RFFSA application should be received electronically by D Res for consideration at least 90 days before the expected start of duty with a foreign reserve force unit. The application is to be sent directly from the applicant’s unit to D Res, and to the appropriate chain of command for information.
4.4 The authority message issued by D Res must contain the following:
- Res F member information;
- time period of the arrangement;
- number of authorized paid training days over defined periods of time;
- contact information of the parent unit;
- contact information of the foreign reserve force unit;
- host nation point of contact information;
- provisions regarding direct liaison authority between the parent unit and the foreign reserve force unit; and
- any other necessary administrative instructions.
Application by Foreign Reserve Force Member
4.5 Any CAF unit could be informally contacted by a foreign reserve force member or unit to enquire about the possibility of RFFSA participation. If contacted, the CAF unit should seek advice from their chain of command or D Res to apply the procedures in this DAOD and the applicable RFFSA MOU.
Extension of RFFSA Period
4.6 Subject to paragraph 5.4, a Res F member may request an extension of an approved RFFSA period by submitting a written request to their parent unit CO.
4.7 An RFFSA extension request should normally be received electronically by D Res at least 45 days before the termination date. The following information is required to process a request for extension by either a Res F member or a foreign reserve force member:
- new proposed RFFSA period and justification;
- demonstration of parent unit CO support; and
- number of authorized paid training days over a defined period of time.
4.8 If the extension is approved, D Res issues an amendment to the initial RFFSA authority message. The parent unit must then submit an updated VCR.
Termination of RFFSA Participation
4.9 Unless an extension is authorized, RFFSA participation terminates on the date specified in the authority message. D Res must be advised that the Res F member has ceased parading in the host nation. No termination message is issued.
4.10 If the Res F member ceases parading before the end of the authorized period, D Res must be advised. D Res may issue a termination message.
5.1 A Res F member must not train or parade with a foreign reserve force unit without an authority message from D Res. Similarly, COs and their military supervisors must not permit a foreign reserve force member to train or parade with a CAF unit without an authority message from D Res.
5.2 A Res F member participating in an RFFSA at a foreign reserve force unit must not:
- deploy on operations;
- perform continuing, full-time military service;
- perform unpaid training or duty;
- wear host nation uniform items except for personal protective equipment unique to and compatible with host nation small arms, or communication or specialist equipment, for example, body armour, load carriage systems, or chemical, biological, radiological or nuclear equipment; or
- participate in training outside the host nation without prior CAF authorization.
5.3 Likewise, a CO and military supervisors in the unit must not permit a foreign reserve force member participating in an RFFSA to engage in the activities set out in paragraph 5.2.
Maximum Period of RFFSA Participation
5.4 Service by a Res F member with a host nation should normally not exceed 60 months, including any extensions. In any event, the length of service must not extend beyond the limits set in the applicable RFFSA MOU or imposed by the host nation.
6.1 There is no requirement for a CAF unit to have a vacant establishment position in order to host a foreign reserve force member.
6.2 Participating Res F members are responsible for all aspects of their lodgings and subsistence, except while on duty with or at the direction of the foreign reserve force unit in accordance with the applicable RFFSA MOU.
Administrative and Disciplinary Authorities
6.3 Administrative and disciplinary authorities are described in the applicable RFFSA MOUs. D Res coordinates administrative and disciplinary matters between countries as required.
Compensation and Benefits
6.4 The pay, allowances and other benefits to which participating Res F members are entitled are paid by the parent unit in accordance with applicable regulations, policies, orders and instructions.
Medical and Dental Care
6.5 Participating Res F members must have a valid periodic health assessment (PHA) prior to departure. Local CAF health services centres will conduct PHA parts 1 and 2 for Res F members who demonstrate that they have unit support for RFFSA participation.
6.6 Participating Res F members are entitled to medical and dental care in accordance with QR&O Chapter 34, Medical Services, and Chapter 35, Dental Services.
Performance Reports or Assessments
6.7 The parent unit is required to request performance reports or assessments on the participating Res F member from the foreign reserve force unit. The immediate superior in the foreign reserve force unit should provide such reports or assessments in the format provided by the parent unit if practical.
7.1 CAF members must comply with this DAOD. Should clarification of the policies or instructions set out in this DAOD be required, CAF members may seek direction through their chain of command, as appropriate. Military supervisors have the primary responsibility for and means of ensuring the compliance of their CAF members with this DAOD.
Consequences of Non-Compliance
7.2 CAF members are accountable to their military supervisors for any failure to comply with the direction set out in this DAOD. Non-compliance with this DAOD may result in administrative action or disciplinary action, or both. Non-compliance may also result in the imposition of liability on the part of Her Majesty in right of Canada and CAF members.
8.1 The following table identifies the responsibilities associated with this DAOD:
|The ...||is or are responsible for …
|commanders of CDLS (W) and CDLS (L) and DFL
|parent unit CO of a CAF member
|unit CO in regard to a foreign reserve force member
|Res F member
Acts, Regulations, Central Agency Policies, and Policy DAOD
- QR&O Chapter 9, Reserve Service
- QR&O Chapter 10, Transfer, Attachment, Secondment and Loan
- QR&O Chapter 34, Medical Services
- QR&O Chapter 35, Dental Services
- DAOD 2020-0, Reserve Force
- DAOD 2020-1, Primary Reserve
- DAOD 5023-1, Minimum Operational Standards Related to Universality of Service
- A-AE-219-001/AG-001, Organization and Establishment Policy
- CF Military Personnel Instruction 20/04, Administrative Policy of Class A, Class B and Class C Reserve Service
- Memorandum of Understanding Between the Canadian Armed Forces of Canada and the Ministry of Defence of the United Kingdom of Great Britain and Northern Ireland Concerning the Reserve Forces Foreign Service Arrangement (CAF Identification Number: 2000052201)
- Memorandum of Understanding Between the Australian Department of Defence and the Department of National Defence of Canada Concerning the Reserve Forces Foreign Service Arrangement (DND Identification Number: 2007013432)
- Memorandum of Understanding Between the Department of Defense of the United States of America and the Department of National Defence of Canada Regarding the Reserve Foreign Training Program (DND Identification Number: 2009020012) (available in English only)
- Memorandum of Arrangement Between the New Zealand Defence Force and the Canadian Armed Forces Concerning the Reserve Forces Foreign Service Arrangement (DND Identification Number: 2013070022) (available in English only)
- Form DND 4577, Reserve Forces Foreign Service Arrangement Application
- DFL Visit Clearance Request (VCR) for Visits Outside Canada intranet site
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