DAOD 5009-1, Personnel Readiness Verification Screening


1. Introduction

Date of Issue: 2017-04-24

Application: This DAOD is an order that applies to the officers and non-commissioned members of the Canadian Armed Forces in the Regular Force (Reg F) and the Primary Reserve Force (P Res) (CAF members).

Approval Authority: Chief of Military Personnel (CMP)

Enquiries: Director General Military Personnel (DGMP)

2. Definitions

augmentees (troupes d'appoint)

Regular or Reserve Force members assigned to an operation to augment a unit in theatre that is formed primarily from an established Canadian Forces unit. (Defence Terminology Bank record number 24252)

deployment (déploiement)

The movement of forces to an area of operations. (Defence Terminology Bank record number 18942)

high tempo position (poste à rythme opérationnel élevé)

A position that is regularly tasked for short-term deployments of 1 to 60 days, primarily to special duty areas or special duty operations.

Note – CAF members upon posting to high tempo positions require enhanced personnel readiness verification screening, and then annually, to ensure their fitness for deployment. (Defence Terminology Bank record number TBD)

high tempo unit (unité à rythme opérationnel élevé)

A unit that is regularly tasked for short-term deployments of 1 to 60 days, primarily to special duty areas or special duty operations.

Note – CAF members upon posting to high tempo units require enhanced personnel readiness verification screening, and then annually, to ensure their fitness for deployment. (Defence Terminology Bank record TBD)

readiness (préparation)

The state of being appropriately prepared to meet specified personal, professional and operational demands.

Note 1 – This concept applies in all aspects of personal and professional life.

Note 2 – Readiness encompasses notice-to-move levels, training, resources and support needed to meet operational demands. (Defence Terminology Bank record number 27069)

3. Overview

Context

3.1 The CAF has a responsibility to ensure that all CAF members undergo required personnel readiness verification (PRV) screening for selection and assignment to designated taskings, postings and deployments, regardless of the duration or degree of notice.

3.2 PRV screening is the process by which the readiness of a CAF member for a designated tasking, posting or deployment is confirmed in terms of qualifications, physical and mental health, and domestic factors. There are also several administrative requirements for which screening must be completed. The status of the PRV checklist items is recorded in the PRV report, which provides commanders (comds) with a summary of the readiness of their CAF members. See paragraph 3.6 for the complete PRV checklist.

Reasons for PRV Screening

3.3 All CAF members must, to the extent of available resources, undergo PRV screening to ensure that they meet the necessary military requirements of employability and deployability, thus enabling an increase in the overall readiness of the CAF. Additional PRV screening is required for any CAF member selected for:

  1. an operational deployment;
  2. an unaccompanied operational posting of 365 days or more;
  3. an established full-time Reserve Force position;
  4. a high tempo unit (HTU) or high tempo position (HTP);
  5. an outside-of-Canada (OUTCAN) posting; or
  6. an isolated or semi-isolated posting.

Frequency of PRV Screening

3.4 On an annual basis, the commanding officer (CO) of a Reg F or P Res unit must conduct a PRV screening of their CAF members in accordance with the PRV checklist in paragraph 3.6. In addition to annual PRV screening, CAF members must verify that the status of their PRV checklist items is completed or updated:

  1. within one month of reporting for duty on a posting;
  2. when personal circumstances change that may have a potential effect on their readiness; and
  3. on completion of relevant training, medical and dental examinations, and fitness testing.

PRV Tiers

3.5 There are two tiers within the PRV. Tier 1 consists of basic readiness verification items that all CAF members must complete, along with specific requirements associated with their respective military occupations and environments. Tier 2 consists of enhanced readiness verification items and is only used when specific CAF members or units have been selected for a deployed operation or reintegration.

PRV Checklist

3.6 PRV checklist items are detailed in the Military Human Resources Records Procedures (MHRRP) in the Human Resources Management System (HRMS) and are shown in the following table:

Tier PRV Part Checklist Items
1 Part 1 – Basic Readiness Verification, Section A
  • Medical:
    • immunizations for North America; and
    • medical category.
  • Dental health status.
  • Fitness for Operational Requirements of CAF Employment Evaluation.
  • Training on:
    • weapon handling;
    • chemical, biological, radiological and nuclear defence;
    • first aid; and
    • portable fire extinguisher.
  • Post-deployment period debriefing.
Part 1 – Basic Readiness Verification, Section B
  • Orderly Room verification of the currency of the following:
    • security clearance;
    • Form CF 30-1-E, Will (DAOD 7012-1A), or Form CF 30-3-E, Will Certificate (DAOD 7012-1C);
    • terms of service;
    • Form DND 497-E, Supplemental Death Benefits Plan;
    • Form DND 2105, Designation of Memorial Cross Recipients;
    • Form DND 2587, Next of Kin (NOK) Identification;
    • Form DND 2886-E, Family Care Plan (FCP) Declaration;
    • Form CF 742, Emergency Contact(s) Notification;
    • Military Family Resource Centre (MFRC) registration, if applicable; and
    • passport.
  • Transport:
    • Form DND 404, Driver Permit; and
    • civilian driver’s license, if applicable.
  • Security Section:
    • identification disk; and
    • identification card.
Part 2 – Unique Military Occupation and Environment-Specific Requirements
  • Unique military occupation requirements; and
  • Environment-specific requirements for the Royal Canadian Navy, Canadian Army and Royal Canadian Air Force.

Note –These items are completed only on an as required basis if specified by the chain of command.

2 Part 1 – Enhanced Readiness Verification (Departure Assistance Group (DAG) and Mission Specific Screening)
  • Medical:
    • mission-specific immunizations; and
    • assessment by medical officer.
  • Social worker or chaplain assessment as to emotional, psychological and social fitness to deploy.
  • Supply – personal clothing and equipment.
  • Orderly room:
    • pay advance;
    • pay allotments;
    • Class “C” Reserve Service period of service initiated, if applicable;
    • power of attorney;
    • Service Income Security Insurance Plan;
    • Public Service Health Care Plan and CAF dental care plan; andconfirmation by the CO of a CAF member that the CO has reviewed the CAF member’s file and by which the CO is certifying that there is no reason why the CAF member should not proceed on a deployment outside Canada and that all HRMS entries are completed.
Part 2 – Post-Deployment Reintegration
  • Post-deployment reintegration requirements are determined by the Canadian Joint Operations Command (CJOC) or Canadian Special Operations Forces Command (CANSOFCOM), as applicable, for implementation by the:
    • task force comd for phase 1 (in theatre) and phase 2 (decompression); and
    • officer commanding Arrival Assistance Group (AAG) for phase 3 (immediate post-deployment administration).

Note 1 – For CJOC-led operations, see the CJOC Directives for International Operations (CDIO) paragraph 1.3-12, Post Deployment Administration – General.
Note 2 – For CANSOFCOM operations, see the CANSOFCOM Commander’s Directive 27-07, Decompression and Reintegration.

Status of PRV Checklist Items

3.7 The status of each PRV checklist item is colour coded as follows:

  1. green – checklist item is current and the CAF member meets the requirement;
  2. yellow – checklist item is expired and the CAF member does not meet the requirement but the item may be completed within 30 days;
  3. red – checklist item is expired, the CAF member does not meet the requirement and item cannot be completed within 30 days; and
  4. gray – checklist item is not applicable or does not impact the readiness of the CAF member.

Note – A yellow status may be assigned by medical staff for medical or psychosocial readiness for an OUTCAN posting to inform the chain of command that there is a risk of a condition which may lead to early repatriation. This information enables the chain of command to decide to either accept the risk or cancel the posting.

Minimum PRV Screening Requirements

3.8 The following table identifies the minimum requirements for each type of PRV screening:

Type of PRV Screening Requirements
Basic Readiness Verification
  • Completion annually by Reg F members, and P Res members on Class “B” or “C” Reserve Service, of all Tier 1 items; and
  • Completion annually by P Res members on Class “A” Reserve Service of the fitness testing and training items in Section A, and all items in Section B, of Tier 1.

Note – P Res members on Class “A” Reserve Service may be required to complete medical and dental checklist items if opportunity and resources are available.

International deployment of any duration, and any unaccompanied operational posting of 365 days or more
  • Completion of Tier 2 items in accordance with:
    • the CDIO for CJOC-led operations; and
    • CANSOFCOM directives and orders for CANSOFCOM operations.

Note – Augmentees and other CAF members, assigned to an operation in which the unit in theatre is formed by the assignment of individual CAF members from various CAF units, are required to undergo PRV screening to the same standard as CAF members of formed units.

HTU or HTP
  • Identification and notification by the applicable career manager (CM) of a CAF member for an HTU or HTP;
  • Completion by the CAF member of Tier 2 items in accordance with the CDIO 1000 series;
  • CM and gaining unit informed by the losing unit of the results within 30 days of the initial notification; and
  • Release by the CM of the posting message upon notification of the PRV checklist items being completed.

Note – A CAF member selected for an HTU or HTP must maintain checklist items coded green for both tiers.

OUTCAN posting
  • Completion of Form DND 4064-E, Outside Canada Posting Checklist.
Isolated or semi-isolated posting
  • Completion of the screening checklist in the Screenings for Isolated and Semi-Isolated Posts document.

PRV Checklist Updates

3.9 Authorized staff, within their area of expertise, must update PRV checklist items (e.g. medical staff must update medical category) when a CAF member completes the activity associated with the item.

3.10 If a CAF member has a PRV checklist item with a red status for enhanced PRV screening for an HTU, HTP, OUTCAN, or isolated or semi-isolated posting, the losing unit CO must evaluate the deficiency and make a recommendation to the CM or the applicable force employer, regarding the suitability of the CAF member for the tasking, posting or deployment, and must advise the gaining unit CO.

4. Consequences

Consequences of Non-Compliance

4.1 Non-compliance with this DAOD may have consequences for the CAF as an institution and for CAF members as individuals. Suspected non-compliance may be investigated. The nature and severity of the consequences resulting from actual non-compliance will be commensurate with the circumstances of the non-compliance.

5. Responsibilities

Responsibility Table

5.1 The following table identifies the responsibilities associated with this DAOD:

The ... is or are responsible for ...
force generators and force employers
  • providing guidance to the CMP on required changes to this DAOD as a result of operational imperatives;
  • informing the Director Military Careers (DMC) if any additional HTUs or HTPs are designated;
  • notifying the DMC if a unit is no longer designated as an HTU or a position is no longer designated as an HTP; and
  • amending applicable instructions to reflect PRV policy changes.
comds of commands and COs
  • ensuring that all CAF members have completed PRV screening as directed in this DAOD; and
  • monitoring and ensuring that all PRV results are recorded in the HRMS.
DGMP
  • monitoring this DAOD to ensure that it continues to meet the needs of the CAF.
authorized staff
  • updating PRV checklist items in the HRMS within their area of expertise as soon as items have been updated or amended.
CAF members
  • completing applicable and available PRV checklist items on or before their expiry date; and
  • verifying that the status of their PRV checklist items is completed or updated in accordance with paragraph 3.4.

6. References

Acts, Regulations, Central Agency Policies and Policy DAOD

Other References

  • DAOD 5003-0, Restrictions on Duty and Individual Limitations
  • DAOD 5023-1, Minimum Operational Standards Related to Universality of Service
  • DAOD 5023-2, Physical Fitness Program
  • CFAO 20-50, Assignment To and From Posts Outside Canada
  • CFAO 35-2, Dental Examinations
  • CANFORGEN 118/05, Screening and Reintegration for Canadian Forces
  • CANFORGEN 177/05, Screening Policy for Out of Canada (OUTCAN) and Isolated Unit Posting
  • CANFORGEN 061/06, Recording of All Time Away
  • CANFORGEN 082/07, PERSTEMPO Policy for CF International Operations
  • CANFORGEN 052/11, OUTCAN Posting – Team Approach to Candidate Screening
  • A-MD-154-000/FP-000, Canadian Armed Forces Medical Standards (CFP 154)
  • B-GL-383-003/FP-001, Individual Battle Task Standards for Land Operations
  • Record of Decisions – Armed Forces Council Meeting 06/05, 14 June 2005 (available in paper copy only)
  • Screenings for Isolated Posts and Semi-Isolated Posts
  • CDIO 1000 series
  • Military Human Resources Records Procedures (MHRRP)
  • Canadian Forces Health Services Group Instruction 5020-34, Screening for Postings to Isolated and Semi-Isolated Sites within Canada
  • Canadian Forces Health Services Group Instruction 5020-66, Screening for Outside of Canada Postings
  • Canadian Forces Dental Order 1023-02, Dental Examination – Dental Enrolment Standards
  • CANSOFCOM Commander’s Directive 27-07, Decompression and Reintegration
  • Form DND 404, Driver Permit
  • Form DND 497-E, Supplemental Death Benefits Plan
  • Form DND 2105, Designation of Memorial Cross Recipients
  • Form DND 2587, Next of Kin (NOK) Identification
  • Form DND 2886-E, Family Care Plan (FCP) Declaration
  • Form DND 4064-E, Outside Canada Posting Checklist
  • Form CF 30-1-E, Will (DAOD 7012-1A)
  • Form CF 30-3-E, Will Certificate (DAOD 7012-1C)
  • Form CF 742, Emergency Contact(s) Notification
  • OUTCAN Screening intranet site
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