DAOD 5028-0, Deployment of DND Employees in Support of Deputy Chief of the Defence Staff Controlled International Operations


1. Introduction

Date of Issue: 2005-11-10

Application: This is a directive that applies to employees of the Department of National Defence (DND employees) and an order that applies to officers and non-commissioned members of the Canadian Armed Forces (CAF members) who act as managers or supervisors of DND employees.

Approval Authorities:

  • Assistant Deputy Minister (Human Resources-Civilian) (ADM(HR-Civ)); and
  • Deputy Chief of the Defence Staff (DCDS).

Enquiries: Director Labour Relations Policies and Programs (DLRPP)

2. Policy Direction

Context

2.1 The DCDS provides operational direction to CAF units and other elements in the field in non-routine and contingency operations and is the focus for integrated military planning and operations at the National Defence Headquarters.

2.2 In support of DCDS-controlled international operations, the deployment of DND employees may be necessary.

2.3 While deployed DND employees continue to be governed by public service legislation and policies, they may also be subject to:

  1. the Code of Service Discipline;
  2. the Criminal Code;
  3. international law;
  4. Foreign Service Directives; and
  5. Military Foreign Service Instructions.

2.4 For guidance and specific details on the deployment of DND employees in support of DCDS-controlled international operations, see the DCDS Direction for International Operations (DDIO).

2.5 Policy and instructions as to the deployment of non-public fund (NPF) employees, Canadian Forces Exchange System (CANEX) employees, contractors and other civilians are not set out in this DAOD series.

Policy Statement

2.6 The DND and the CAF are committed to:

  1. providing a cohesive, coherent and integrated approach to the deployment of DND employees in support of DCDS-controlled international operations;
  2. deploying DND employees to provide support to DCDS-controlled international operations if:
    1. there is an operational need to do so; or
    2. their unique skills are deemed essential to the success of the mission
  3. ensuring, to the extent possible, that the assignment of DND employees is voluntary; and
  4. ensuring that DND employees are unarmed.

Requirements

2.7 The DND and CAF shall:

  1. assess the risks associated with the deployment of DND employees based on the CAF risk management process contained in the:
    1. CF Operational Planning Process; and
    2. Risk Management for CF Operations
  2. ensure that a DND term employee who is deployed is hired for a term of at least six months and that the term appointment does not expire or is not terminated before the individual is returned to Canada;
  3. ensure that DND employees on casual status are not deployed;
  4. clearly state in work descriptions and letters of offer any obligation of the position to deploy in support of the CAF in a DCDS-controlled international operation;
  5. ensure that deployed DND employees report to a CAF member, or a DND employee who is subject to CAF operational command and has a clearly defined role in support of CAF and Canadian interests, and that the reporting requirement is communicated to the DND employee;
  6. define the requirements for the deployment of DND employees, including but not limited to:
    1. fitness;
    2. security clearance;
    3. competencies and skills;
    4. language; and
    5. specialized training
  7. define the level of deployed medical capability;
  8. arrange for the medical assessment of DND employees prior to deployment and as soon as practicable after their return;
  9. ensure that DND employees who will be deployed have met the requirements prior to appointment or departure, as applicable;
  10. provide specialized training to DND employees who will be deployed;
  11. ensure that DND employees who will be deployed receive, to the extent feasible, the same access to medical treatment and the CAF support structure as CAF members;
  12. ensure that all reasonable precautions for the safety and security of deployed DND employees are taken in accordance with the Canada Labour Code, Part II;
  13. respect all collective agreements, policy and legislative requirements;
  14. brief and ensure that, before being deployed, DND employees understand and sign:
    1. a letter of informed consent; or
    2. a letter of acknowledgement of being briefed; and
  15. establish a post-deployment protocol for reintegrating DND employees and, if practical, involving them in the reintegration plans for deployed CAF members.

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3. Authorities

Authority Table

3.1 The following table identifies the authorities associated with this DAOD:

The … has or have the authority to …

DCDS

  • determine or confirm the:
    • need for the deployment of DND employees in support of DCDS-controlled international operations;
    • qualifications of deployed DND employees;
    • length of the deployment; and
    • level of DND employee participation in a DCDS-controlled international operation based on the recommendations of the task force commander and the Chief of Staff J3; and
  • allocate the funds for deployment of DND employees in support of DCDS-controlled international operations.

force generators

  • select and equip DND employees who will be deployed on DCDS-controlled international operations.

ADM(HR-Civ)

  • approve policies on the deployment of DND employees in support of DCDS-controlled international operations; and
  • advise the DCDS and force generators on the deployment of DND employees.

DCDS - Chief of Staff J3

  • delegate the development of establishments and the preparation of units or other elements for the deployment of DND employees; and
  • provide training and transportation.

Director General Labour Relations and Compensation

  • approve guidelines on the deployment of DND employees in support of DCDS-controlled international operations;
  • advise on benefits and compensation for deployed DND employees; and
  • oversee pay and benefits in accordance with the Foreign Service Directives (FSD) and Military Foreign Service Instructions (MFSI), as applicable.

4. References

Acts, Regulations, Centrl Agency Policies and Policy DAOD

Other References

  • Government Employees Compensation Act
  • Public Service Superannuation Act
  • Flying Accidents Compensation Regulations
  • Canada Pension Plan
  • Dental Care Plan (DCP) - Public Service of Canada, Treasury Board of Canada Secretariat
  • High Risk Travel Compensation Program, Treasury Board of Canada Secretariat
  • Public Service Health Care Plan Directive, Treasury Board of Canada Secretariat
  • Public Service Income Benefit Plan for Survivors of Employees Slain on Duty, Treasury Board of Canada Secretariat
  • Public Service Management Insurance Plan, Treasury Board of Canada Secretariat
  • Foreign Service Directives 3, 42 and 56
  • Military Foreign Service Instructions, sections 1, 2, 3, 17, 21 and 23
  • DAOD 5005-0, Civilian Human Resources Management
  • DCCS 6006-50.C, Benefits to Civilian employees deployed outside Canada in support of the Canadian Forces on DCDS controlled international operations
  • Provincial health insurance plans
  • B-GG-005-004/AF-000, Canadian Forces Operations
  • B-GJ-005-500/FP-000, CF Operational Planning Process
  • B-GJ-005-502/FP-000, Risk Management for CF Operations
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