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24-07 – Academic Progress of Trainees on CIC Training Courses

Cadet Administrative and Training Orders (CATOs)

References

1. This order should be read in conjunction with the following references:

  1. CATO 24-01, Cadet Instructors Cadre Professional Development System;
  2. CATO 24-02, Cadet Instructors Cadre Individual Training and Education;
  3. CATO 24-03, Cadet Instructors Cadre Training Organization;
  4. CATO 24-04, Conduct of Cadet Instructors Cadre Individual Training and Education;
  5. CATO 24-05, Service and Support for Cadet Instructors Cadre Individual Training and Education;
  6. CATO 24-06, MITE Course Management System;
  7. DAOD 5031-0, Learning and Professional Development;
  8. DAOD 5031-2, Individual Training and Education Management Framework; and
  9. A-P9-050 Manual of Individual Training.

Purpose

2. This order prescribes the policies and procedures associated with monitoring the academic progress of Cadet Instructors Cadre (CIC) officers on Individual Training and Education (IT&E) within the Cadet Instructors Cadre Training Organization (CIC Trg Org).

Definitions

3. The following definitions apply to this policy:

Canadian Forces Individual Training and Education System (CFITES) is a management framework designed to optimize the quality and quantity of IT&E, while minimizing the resources dedicated to IT&E programmes. The CFITES is composed of a quality control system, a quantity control process and resource management mechanisms. (Système de l’instruction individuelle et de l’éducation des Forces canadiennes (SIIEFC))

Individual Training and Education (IT&E) all instructional activities provided to CF members that impart skills, knowledge and attitudes required to perform assigned duties (training) as well as exercise sound judgement and correctly interpret information (education). Individual training and education normally results in a CF qualification. (Instruction individuelle et éducation (II et E))

Responsibilities for Candidate Assessment

4. Responsibilities for candidate assessment within the CIC Trg Org are allocated as follows:

  1. the design and development of candidate assessment is managed by the Training Development Officer (TDO) as a nationally controlled activity;
  2. Standards Officers (Stds Os) assist the TDO in the development of candidate assessments. During the conduct of training, Stds Os carry out quality control functions and are responsible for the management of summative testing. This would include performance checks (PCs), enabling checks (ECs) of critical EOs and any tests designed to confirm learner achievement of course prerequisites;
  3. Courseware Development Officers (CDOs) set strategic assessment priorities based on the Qualification Standard (QS) and assist the TDO and Stds Os in the design and development of candidate assessment tools; and
  4. Training Officers (Trg Os) and Directing Staff (DS) concentrate on helping candidates through the use of formative testing. This includes ECs, various in-class tests, and placement tests designed to help match instructional approaches to learner needs.

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Assessment of Candidate Performance

5. The assessment of candidates shall be conducted in accordance with the Manual of Individual Training and Education, Volume 7, Evaluation of Learners.

6. Candidate assessment within the CIC Trg Org shall consist of:

  1. Formative Testing. Formative testing helps the learner and the instructor recognize progress or lapses in learning, so that confirmation or corrective action can be provided. These types of tests also reinforce learning and encourage retention. Formative tests are used during a phase of instruction, but due to the nature of the CIC training program, these tests may be used at the end of a phase of training; and
  2. Summative Testing. Determines whether candidates have achieved Performance Objectives (POs) or critical Enabling Objectives (EOs). Summative tests are used at the end of a phase of instruction.

7. Due to the nature of CIC IT&E, not all POs will be assessed with a summative test.

Progress Monitoring

8. Candidate progress shall be monitored by DS on a continuous basis and shall include:

  1. performance on written and practical PCs;
  2. performance during training and course activities;
  3. a performance feedback system that will record positive and negative performance; and
  4. course reports.

9. Progress shall be communicated to the candidate during counselling sessions, mid-course interviews and the final course report interview.

10. Pre-course interviews will be conducted at the start of in-house (IH) training for courses that are more than two days in duration. A mid course interview will be conducted for IH courses that are four or more days in duration. A post-course / course report interview will be conducted at the end of IH training.

PC Failures

11. A candidate who fails a PC will be permitted to retake the PC if the:

  1. attempt is likely to be successful;
  2. necessary remedial training, information and counselling is provided; and
  3. attempt can be completed before the end of scheduled training for that session.

12. Failure of any supplemental PC will constitute a training failure and require the convening of a TRB.

13. Failure of three initial PCs will constitute a training failure and require the convening of a TRB.

PO Grading

14. Training and assessment will yield one of the following three PO grades:

  1. pass - the candidate must pass the PC or all the summative ECs, where stated;
  2. fail – the candidate was unable to successfully complete the PC or one of the summative ECs, where stated; or
  3. incomplete – the candidate was unable to complete required training due to special situations beyond their control (eg, medical, personal, or service reasons).

Course Grading and Reporting

15. For courses that include both a distributed Learning (DL) and IH component, the training and corresponding assessment for these components will be treated as separate courses for administrative purposes.

16. Training and assessment will yield one of the following three course grades:

  1. pass – a candidate must pass all of the POs in order to complete the course successfully;
  2. fail – a candidate is unable to safely or successfully complete the POs and / or maintain adequate progress within the time, resources and retesting limits. Candidate will normally retake the entire course. Candidates will not receive an incomplete for situations where the candidate has failed a PO (or POs) and the TRB recommends additional training and assessment; and
  3. attend – a candidate attended training where no assessment was required.

17. Annex A summarizes the required reporting choices, within MITE and on course reports, based on several common situations. This annex also identifies when recoursing is required for candidates to complete the course and obtain the qualification.

Training Review Board

18. A Training Review Board (TRB) is to be convened for an officer undergoing training who is demonstrating either academic or conduct related performance issues. The purpose of a TRB is to determine the feasibility of pursuing with a candidates’ training. The TRB may recommend ceasing training, continuing training, or any other suitable recommendation.

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Supplemental Training and Assessment

19. In cases where candidates fail a course, retaking the entire course is the normal training / assessment route for completion of the course. However, the CIC Trg Org recognizes that some specific POs may be trained and / or assessed individually without the requirement to retake the entire course (e.g., drill). As a result of a TRB, candidates who fail one of these POs may be loaded on to another course session and only be required to complete the selected POs where a pass was not achieved.

20. RCISs and RTEs may use alternate means (local training, distributed learning (DL), etc.) to provide supplemental training and assessment for candidates.

21. Successful completion of any supplemental training and assessment will result in a final course grade of pass and an additional course report being issued.

Course Reports / Certificates

22. Candidates who successfully complete a course shall receive a CF 289 (Certificate of Military Achievement).

23. Candidates who successfully complete a course as detailed in Annex B shall receive a CF 377 (Course Report).

24. The narrative description of any course report shall contain comments on the candidate’s course performance when the candidate:

  1. demonstrated outstanding performance on any PO;
  2. experienced difficulty achieving the standard;
  3. demonstrated any conduct relevant to course performance;
  4. experienced any conditions or situations that affected course performance (e.g., death in family); and
  5. is considered suitable as a future course instructor.

Conduct

25. Academic conduct shall be assessed and appropriate action shall be taken where deficiencies are noted. Plagiarism, cheating or other academic misconduct will not be tolerated.

26. Personal conduct shall be of a standard that always reflects credit on the Canadian Forces (CF). Personnel undergoing training are expected to maintain a high standard of personal and ethical conduct.

Course Failures

27. Candidates who fail to report for a course will:

  1. in the case of qualification and job-based training courses, be allowed to repeat one additional course; and
  2. in the case of specialized training, be allowed to repeat that course only with prior authorization from the CO Regional Cadet Support Unit (RCSU).

28. Candidates failing the same qualification or job-based course twice may not be considered for further advancement.

29. Candidates who fail a specialized training course shall only be allowed to repeat that course with the prior approval of D Cdts & JCR, in the case of nationally-funded courses, or the prior approval of the appropriate CO RCSU, in the case of regionally funded courses.

Qualification, Certification and Re-Certification

30. Within the Canadian Cadet Organizations (CCO) there is a requirement for some CIC officers to be qualified in order to fill a specific job that supports the program. Qualification is generally obtained by successfully completing the relevant training course, thus making the individual suitable for the position or task.

31. Due to the high risk nature of some of the activities that CIC officers support within the CCO, some jobs require proof of certification as a means of validating the currency of the member’s skill set.

32. Should a member allow their certification to lapse or should there be a time restriction associated with the certification (eg, valid for three years), there will be a requirement for recertification. This may involve re-coursing to update their qualification, a period of on-the-job training (OJT) to validate their skill set, or a check by an appointed evaluator to confirm their ability to do the job safely.

33. Candidates who successfully complete a specialty course having certification and recertification requirements will be issued a copy of the Specialty Training and Activity Log Book (A-CR-050-876/PW-000). It is the individual’s responsibility to maintain and keep the log book secure as it may be used for recertification purposes.

Annexes

Annex A

Course Grading and Reporting

Annex B

Courses Requiring Course Reports

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OPI: D Cdts 6

Date:  Sep 09

Amendment:  Original

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