50-55 Conduct and Performance Interventions Procedures - Cadets

Cadets and Junior Canadian Rangers Group Instruction (CJCR Gp Inst)

Identification

• Date of Issue: 2025-06-18
• Date of Verification: N/A
• Application: This is an instruction that applies to members of the Canadian Armed Forces and cadets registered in the Cadet Program, and a directive that applies to Civilian Instructors and employees of the Department of National Defence employed within the Cadets and Junior Canadian Rangers Group.
• Supersession: N/A
• Approval Authority: This order is issued under the authority of the Commander Cadets and Junior Canadian Rangers Group.
• Office of Primary Interest: Deputy Chief of Staff Personnel
• Enquiries: Cadets and Junior Canadian Rangers Headquarters J1

1. Abbreviations

Abbreviation	Complete Word or Phrase
Area OC	Area Officer Commanding
C&F	Counselling and Follow-up
CAF	Canadian Armed Forces
CATO	Cadet Administrative and Training Orders
CI	Civilian Instructor
CJCR Gp	Cadets and Junior Canadian Rangers Group
CJCR Gp O	Cadets and Junior Canadian Rangers Group Order
CO	Commanding Officer
COATS	Cadet Organizations Administration and Training Service
CPI	Conduct and Performance Intervention
CTC	Cadet Training Centre
HQ	Headquarters
IA	Initiating Authority
IC	Initial Counselling
OIC	Officer in Charge
RCSU	Regional Cadet Support Unit
RW	Recorded Warning

2. Definitions

Assigned Officer.

An assigned officer is a CAF member or CI who is appointed to gather information with respect to a suspected conduct or performance deficiency and has no direct or indirect involvement in the conduct or performance deficiency.

Initiating Authority.

The IA is a CAF member or CI who is responsible for selecting the most appropriate CPI, for initiating and administering the CPI, and for the delivery, or who causes to be delivered, the appropriate forms supporting the selected CPI.

Minor.

A minor is a cadet who has not reached the age of majority in their province or territory.

Supervisor.

A member of the CAF assigned as a supervisor in accordance with orders issued by the Chief of the Defence Staff, in particular a COATS member when on paid duty, or a CI when receiving pay.

3. Purpose

• 3.1 This CJCR Gp Instruction sets out the framework that provides guidance and procedures for the administration of CPIs for cadets, and supports CJCR Gp O 5019-3, Conduct and Performance Interventions – Cadets. The intent is to ensure a clear, transparent, and seamless process across the CJCR Gp for the administration of CPIs for cadets.

4. Determining an Appropriate Conduct and Performance Intervention

• 4.1 A CPI may be initiated if there is reliable evidence that establishes on a balance of probabilities that a cadet has demonstrated:
  1. a conduct deficiency contrary to the Cadet Code of Conduct or an applicable regulation, policy, directive, order, or instruction; or
  2. a performance deficiency whereby, over a reasonable period of time, the cadet has not met an applicable standard of performance.

Identifying the Deficiency

• 4.2 A deficiency must be categorized as a conduct deficiency or a performance deficiency, not both. Identification of the cadet’s deficiency serves to focus on the monitoring objectives and to facilitate any review of the cadet’s personnel record.

Gathering Additional Information

• 4.3 The IA may ask for additional information regarding a cadet’s conduct or performance deficiency in order to better review the case and determine the appropriate CPI. If the conduct or performance deficiency is related to illegal activity, the IA is to immediately report this deficiency to the military or civilian police, and notify the RCSU CO.
• 4.4 When additional information is required, the IA must appoint an assigned officer to gather information. The assigned officer must:

Steps	What happens?
1. Interview	Interview the cadet and all other parties involved, and witnesses to the alleged conduct or performance deficiency.
2. Meet with the cadet	Inform the cadet of the specific details of the conduct or performance deficiency which is contrary to the Cadet Code of Conduct, applicable regulation, policy, directive, order, instruction, or organizational expectations; Disclose relevant information to the cadet in order for the cadet to provide a response to the alleged deficiency; Ensure the cadet understands the conduct or performance deficiency; Allow the cadet the opportunity to provide their point of view and any relevant information; Assure the cadet that their response will be considered before selecting a course of action; and If necessary, provide the cadet a reasonable opportunity to consult with their parents/guardians in order to respond.
3. Recommendation	Provide the IA with a summary of the information received, potential courses of action, and the recommended course of action to be taken.

5. Administering a Conduct and Performance Intervention

• 5.1 If an IA is satisfied that there is reliable evidence that establishes on a balance of probabilities that a cadet has demonstrated a conduct or performance deficiency, and that a CPI listed in the CJCR Gp O 5019-3, Conduct and Performance Interventions - Cadets is appropriate, the IA must ensure that the CPI and associated corrective action is administered in a confidential manner. The procedure to administer a CPI is as follows:

Step	Action	Notes
1. Complete CPI form	The IA must complete the appropriate CPI form, clearly setting out: the specific conduct or performance deficiency; a description of the deficiency; the selected CPI; the action required to correct the conduct or improve the performance; and the timeline provided to the cadet to overcome the deficiency.	Content must be accurate and concise in both description of the conduct or performance deficiency and in action required to correct the deficiency. Each CPI will address a single conduct or performance deficiency, which allows the cadet to overcome individual deficiencies through targeted corrective actions if multiple deficiencies need to be addressed.
2. Deliver CPI	The IA must deliver, or cause to be delivered, the completed CPI form to the cadet and ensure the cadet is briefed on the: CPI initiated and its purpose; action required to overcome the deficiency; schedule for progress-briefing sessions; and consequences of failure to overcome the deficiency. Note – When a CPI results in a suspension, the sample notification of suspension letter found at Annex A may be used.	When a CPI is delivered, the following persons must be present: the cadet; the cadet’s parents/guardians (if required); the individual delivering the counselling session; and an appropriate witness. When practical, the IA should personally deliver the appropriate forms and brief the cadet accordingly. In other cases, the IA may direct an appropriate individual to deliver the relevant forms and conduct the briefing with the cadet on the IA’s behalf. The individual who delivers the forms must notify the cadet that it is being done on behalf of the IA. Note - Parents/guardians are not required to be present when issuing an IC, or when an RW is issued at a CTC or a nationally or regionally directed activity.
3. File CPI	The IA will ensure the CPI form is placed in the cadet’s personnel file. If a corps/squadron is unable to store completed forms locally, they may forward them to their RCSU for storage. In this case, the corps/squadron will include a brief statement in the cadet’s personnel file indicating that a DND 4415, Sea, Army, and Air Cadet Conduct and Performance Interventions has been submitted to the RCSU for storage; a DND 4836, Cadet Interview Sheet may be used for this purpose.	If the CPI is delivered at a CTC, or a nationally or regionally directed activity, the CO or OIC will ensure a copy is sent to the cadet’s corps/squadron for inclusion in their personnel file.
4. Complete Progress Briefing Session Reports	The IA must place a written account of each progress-briefing session in the cadet’s personnel file.	When the conduct or performance deficiency is serious, it may be appropriate to hold progress-briefing sessions with the cadet. Such sessions are to be summarized on the DND 4836, Cadet Interview Sheet. Completed forms are to be placed in the cadet’s personnel file.
5. Complete CPI close-out action	Upon completion of a CPI, the IA will ensure appropriate close-out action is taken.	If the CPI was successful, a letter stating the successful completion of the CPI will be placed on the cadet’s personnel file. If the RM was unsuccessful, further CPI action should be taken by the IA. If unsure of next steps, the corps/squadron CO may contact their Area OC.

6. Involvement of Parents/Guardians

• 6.1 When a parent/guardian is included in a CPI meeting, the IA must ensure that the parents/guardians are advised of any previous IC or RW that may have been taken regarding the same or similar deficiency, or cumulative conduct and performance deficiencies. When the cadet is being issued a C&F, the parent/guardian will be informed prior to the issuing of the C&F.

7. Review Process

• 7.1 A cadet may request, in writing, a review of the initiation of a CPI by the Area OC or the IA’s supervisor.
• 7.2 The request for review should include a brief description of the alleged deficiency, copies of relevant documents in their possession which support their submission, as well as the desired outcome of the review process.
• 7.3 The request for review must be submitted to the Area OC or the IA’s supervisor. The Area OC, or IA’s supervisor, will evaluate the request for review from the cadet, gather additional information from the IA in order to review the circumstances leading to the CPI, and render a decision in writing to the cadet and their parent/guardian, if applicable.

8. Documentation

• 8.1 If a cadet refuses to sign the DND 4415, Sea, Army, and Air Cadet Conduct and Performance Interventions form, the IA must annotate it accordingly. The cadet must be provided a copy of the annotated DND 4415, Sea, Army, and Air Cadet Conduct and Performance Interventions form.
• 8.2 When a DND 4415, Sea, Army, and Air Cadet Conduct and Performance Interventions form is issued while the cadet is at a CTC, or a nationally directed or regionally directed activity, it must be recorded in the cadet’s participation evaluation report as follows: “Cadet Smith was issued a CPI. A copy of the form will be forwarded to their corps/squadron under separate cover.”

9. Publication

Frequency of Publication

• 9.1 A periodic review of CJCR Gp Instructions will be initiated every three years, or more frequently if necessary.

Errors/Omissions or Suggestions

• 9.2 Users of CJCR Gp Instructions are encouraged to identify any errors, omissions, or suggested orders to the attention of CJCRPol-PolCRJC@forces.gc.ca.

10. References

Source References

• QR (Cadets) article 5.42, Investigation of Alleged Misbehaviour
• CJCR Gp O 5019-0, Conduct and Performance Deficiencies
• CJCR Gp O 5019-3, Conduct and Performance Interventions - Cadets

Related References

• CANCDTGEN 013/18, Commander National Cadets and Junior Canadian Rangers Support Group Direction on Recreational Use and Possession of Cannabis within the National Cadets and Junior Canadian Rangers Support Group
• CANCDTGEN 007/19, Cannabis Direction Amendment 1
• CJCR Gp O 5020-1, Smoking and Vaping
• CJCR Gp O 5020-3, Use of Alcohol
• CATO 13-24, Harassment Prevention and Resolution
• CATO 13-26, Return to Units – Cadets
• CJCR Gp O 2008-3, Issues and Crisis Management
• CJCR Gp O 5019-6, Codes of Conduct

Annex

Annex A

Sample Notification of Suspension Letter

Forms

DND 4415, Sea, Army and Air Cadet Conduct and Performance Interventions
DND 4836, Cadet Interview Sheet