Funding: Canada Summer Jobs – Screening for eligibility

From: Employment and Social Development Canada

Current status of the call for applications: Closed

Thank you for your interest in Canada Summer Jobs. The call for applications was open from December 17, 2018, to February 3, 2019. We are currently assessing applications received. Service Canada will inform you of the status of your application starting in April 2019.

Step 3. Screening for eligibility

Each year, applications for funding to the program exceed the available funding. Your project will be assessed only if all of the Eligibility Requirements have been met.

Your application will be reviewed in two steps:

  1. Screened for eligibility against the 15 mandatory eligibility requirements listed below; and
  2. Assessed for quality in relation to the program objectives:
    • Quality work experiences for youth;
    • Opportunity to develop and improve their skills; and,
    • Respond to national and local priorities to improve access to the labour market for youth who face unique barriers.

See Section 4 - Assessment Criteria for details.

List of 15 Eligibility requirements

You must meet the following 15 Eligibility Requirements for your project to be considered eligible for funding. If the project as outlined in your application does not meet all 15 eligibility requirements, it will not proceed for assessment described in Section 4.

  1. Application was received by the deadline.
  2. Attestation is checked.
  3. Application is complete.
  4. Eligibility of employer.
  5. Eligibility of project.
  6. Job duration: Between 6 and 16 consecutive weeks.
  7. Job hours: Must be full-time (i.e. 30 to 40 hours per week).
  8. Other Sources of Funding: You must declare whether you will receive funding from other sources for the job placement.
  9. Salary: The salary must respect minimum wage requirements (see Section 4 - Assessment Criteria for details).
  10. Money owing to the Government of Canada: Your organization must declare any money owing to the Government of Canada.
  11. Health and Safety: You must demonstrate that you have implemented measures to ensure youth awareness of health and safety practices in the work environment. Safety measures must relate to the type of work environment and specific job type and activities. Service Canada will consider each case on its merits, comparing the risks with the benefits for the youth.
  12. Hiring practices and work environment: You must demonstrate that you have implemented measures to ensure hiring practices and a work environment free of harassment and discrimination, such as raising awareness and prevention activities.
  13. Supervision: You must describe the supervision plan for the youth and proposed job activities.
  14. Mentoring: You must describe the mentoring plan for the youth and proposed job activities.
  15. Past Results: The Department will review all files associated with your organization to verify if there is documented evidence from previous agreements with the Department that would render your application ineligible (e.g., financial irregularities, health and safety concerns, or past project results). The Department may consult with the Canada Revenue Agency (CRA) on past financial irregularities.

Failure to comply with any conditions of a previously funded project will be considered in the evaluation of your new application and could result in a decision of ineligibility of your new application.

Eligibility information

Who can apply?

Not-for-profit employers

Entities under the “not-for-profit” category are established for purposes other than financial gain for their members. This category includes:

  • Community, charitable or voluntary organizations, including faith-based organizations (e.g. churches, synagogues, temples, mosques);
  • Associations of workers or employers as well as professional and industrial organizations;
  • Indigenous not-for-profit organizations;
  • Non-governmental organizations;
  • Unions;
  • Sector councils; and,
  • Not-for-profit Band Councils.
Public sector employers

Public sector employers include public health and public educational institutions and municipal governments. This category includes:

  • Public community colleges and vocational schools;
  • Public health, including public hospitals, nursing homes, senior citizen homes, rehabilitation homes;
  • Public degree-granting universities and colleges;
  • Municipal governments and agencies, including regional legislative bodies and departments; and,
  • School boards and elementary and secondary institutions.
Private sector employers

Private sector entities are established in order to generate a profit or to provide an economic advantage to their proprietors, members or shareholders. Private sector employers must have 50 or fewer full-time employees across Canada to be eligible for Canada Summer Jobs funding. Full-time employees are those working 30 hours or more per week.

This category includes:

  • Bodies, incorporated or unincorporated, including partnerships and sole proprietorships;
  • Financial Institutions;
  • Business, incorporated or unincorporated bodies, which include:
    • federal Crown corporations operating in a competitive environment and not ordinarily dependent on appropriations for operating purposes as indicated in Schedule III, Part II of the Financial Administration Act;
    • provincial and territorial Crown corporations recognized as operating in a competitive environment and not ordinarily dependent on appropriations for operating purposes;
    • private health and educational institutions; and,
    • independent owners of franchises (franchise operators are eligible if there are 50 or fewer full-time employees working full-time in the franchise owner’s operations across Canada, regardless of the number of business numbers involved);
  • Indian Band corporations;
  • Private Band Councils; and,
  • Private universities or colleges.
Ineligible employers
  • Members of the House of Commons and the Senate;
  • Federal Government Departments and Agencies;
  • Provincial and Territorial Departments and Agencies; and,
  • Organizations that engage in partisan political activities.

What projects are eligible?

Funded projects must meet program eligibility and comply with the terms and conditions of the Articles of Agreement entered into between the Department and the organization. Organizations that fail to do so will not be reimbursed for the youth’s salary. The provision of false and misleading information would affect eligibility and funding may be revoked.

Eligible projects

  • Provide full-time work experience from April to September in Canada for a minimum of six weeks;
  • Provide a work experience in an inclusive non-discriminatory work environment that respects the rights of all Canadians; and,
  • Support skills acquisition and development.

Ineligible projects and job activities:

  • Projects consisting of activities that take place outside of Canada;
  • Activities that contribute to the provision of a personal service to the employer;
  • Partisan political activities;
  • Fundraising activities to cover salary costs for the youth participant; or
  • Projects or job activities that:
    • restrict access to programs, services, or employment, or otherwise discriminate, contrary to applicable laws, on the basis of prohibited grounds, including sex, genetic characteristics, religion, race, national or ethnic origin, colour, mental or physical disability, sexual orientation, or gender identity or expression;
    • advocate intolerance, discrimination and/or prejudice; or
    • actively work to undermine or restrict a woman’s access to sexual and reproductive health services.

Please note the following definitions:

  • As per section 2.1 of the Canada Summer Jobs Articles of Agreement, “project” means the hiring, administration of, job activities, and organization’s activities as described in the Application Agreement.
  • To “advocate” means to promote, foster, or actively support intolerance, discrimination, and/or prejudice.
  • To “undermine or restrict” means to weaken or limit a woman’s ability to access sexual and reproductive health services. The Government of Canada defines sexual and reproductive health services as including comprehensive sexuality education, family planning, prevention and response to sexual and gender-based violence, safe and legal abortion, and post-abortion care.

What youth participants are eligible?

To be eligible, youth must:

  • be between 15 and 30 years of age at the start of the employment;
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment*; and,
  • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations.

The program’s broader objectives as part of the Youth Employment Strategy are to improve the labour market participation of Canadian youth.

*International students are not eligible participants. International students include anyone who is temporarily in Canada for studies and who is not a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada.

As per section 13.1(a) of the Articles of Agreement, youth hired for a Canada Summer Jobs-funded job cannot displace or replace existing employees or volunteers, employees that have been laid-off and are awaiting recall, employees absent due to an industrial dispute, employees on vacation, or employees on parental leave.

Program funding cannot be used for self-employment, and the employer must establish an employer-employee relationship with the youth participant.

It is your responsibility to ensure that the youth hired meet the eligibility criteria. If you hire an ineligible youth, a letter of ineligibility of the youth will be sent to you and the costs expended for the youth will not be reimbursed.

If your organization will make special efforts to hire a priority youth, indicate your recruitment plan to hire the priority youth, including the sources or mechanisms for recruitment. Your recruitment plan should also detail the agencies that will be contacted who serve priority youth (e.g. Indigenous Friendship Centres, Service Canada offices and community youth centres). If you have already identified a priority youth, indicate this in your application.

You will be expected to make all reasonable recruitment efforts to hire a priority youth and to document these efforts. Should your application be approved, your recruitment and hiring plans may be monitored to determine whether they reflect what you stated in your application.

If you have questions about youth eligibility, contact Service Canada for more information.

What costs are eligible?

Wage contribution

Not-for-profit employers are eligible to receive funding for up to 100% of the provincial or territorial minimum hourly wage. Public and private sector employers are eligible to receive funding for up to 50% of the provincial or territorial minimum hourly wage.

To improve the quality of the work placement, you are encouraged to pay more than the minimum wage and offer a paid position that is longer than the duration of the Agreement; however, the percentage reimbursed will apply only up to the applicable provincial or territorial adult minimum hourly wage in effect at the time of employment. For example, if a private sector employer pays a youth $12.00 per hour in a province where the minimum hourly wage is $10.50, the contribution provided will be 50% of the minimum wage of $10.50, i.e. $5.25.

The following table provides the known minimum hourly wage for each province and territory at the time of publication of this Applicant Guide. It is your responsibility to confirm the minimum wage at the time of employment.

Province / Territory Minimum hourly wage
Alberta $15.00 (as of October 1, 2018)
British Columbia $12.65 (as of June 1, 2018) and $13.85 (as of June 1, 2019)
Manitoba $11.35 (as of October 1, 2018)
New Brunswick $11.25 (as of April 1, 2018)
Newfoundland and Labrador $11.15 (as of April 1, 2018)
Northwest Territories $13.46 (as of April 1, 2018)
Nova Scotia $11.00 (as of April 1, 2018)
Nunavut $13.00 (as of April 1, 2018)
Ontario $14.00 (as of January 1, 2018)
Prince Edward Island $11.55 (as of April 1, 2018)
Quebec $12.00 (as of May 1, 2018)
Saskatchewan $11.06 (as of October 1, 2018)
Yukon $11.51 (as of April 1, 2018)

Mandatory employment related costs (MERCs)

Employers are required by law to pay:

  • Employment Insurance premiums, Canada or Quebec Pension Plan contributions;
  • Vacation pay;
  • Workers’ Compensation premiums or equivalent liability insurance (if applicable);
  • Health Services Fund, Quebec parental insurance premiums, and Commission des normes, de l'équité, de la santé et de la sécurité du travail in Quebec;
  • Health and Post-Secondary Education Tax in Newfoundland and Labrador;
  • Health and Post-Secondary Education Tax Levy in Manitoba; and,
  • Employer Health Tax where applicable.

Payroll deductions tables can be found on the CRA website. Check with the appropriate provincial or territorial authorities to ensure that you have the most updated rate information.

If you are a not-for-profit employer, you are eligible for the reimbursement of MERCs for up to 100% of the minimum hourly wage in the province or territory where the activities will take place. If you are a public or private sector employer, you are not eligible for reimbursement of MERCs.

Overhead costs - Youth with disabilities

Service Canada recognizes that persons with disabilities face additional barriers to entering the workforce. To help persons with disabilities obtain employment, and to encourage employers to hire persons with disabilities under this program, you may be eligible for additional funding of up to $3,000 per youth with disabilities to accommodate the youth within the work environment.

Personal tools and adaptations and professional support services (e.g. visual language interpreters) that the youth requires to accomplish tasks covered under the agreement may be considered eligible. Contact Service Canada for more information.

Duration and hours of work

The duration of the job must be between six and sixteen weeks. Normally, these weeks are consecutive.

You are expected to provide employment for the number of weeks approved. If employment is less than the minimum six weeks duration, the employment may be deemed ineligible and costs may not be reimbursed.

Jobs must be full-time from a minimum of 30 to a maximum of 40 hours per week. Any weeks during which you provide fewer than the minimum 30 hours of work may be deemed ineligible.

Depending on the number of applications and available funding, the agreement may be for fewer jobs, weeks and hours per week than requested in the application.

Youth with disabilities or with other barriers to full-time employment may be eligible to work part-time. Please discuss with Service Canada once your application has been approved and the youth has been selected.

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