Funding: Canada Summer Jobs – Screening for eligibility

From: Employment and Social Development Canada


Current status: Open

Thank you for your interest in Canada Summer Jobs. The call for applications is open from December 21, 2020 to January 29, 2021.

3. Screening for eligibility

Your application will be:

  1. Screened for eligibility against the 15 mandatory eligibility requirements listed below; and
  2. Assessed for quality in relation to the program objectives:
    • Provide quality work experiences for youth;
    • Provide opportunities for youth to develop and improve their skills; and,
    • Respond to national and local priorities to improve access to the labour market for youth who face unique barriers

Your project will be assessed only if all of the eligibility requirements have been met.

The Department may review results from previous funding agreements with the Department and information in the public domain, including but not limited to materials on your website and media articles, when determining the eligibility of your application. New for Canada Summer Jobs 2021, the Department may also review previous applications and all previous correspondence, including responses to requests for missing information or clarification, as part of this review process.

Member of Parliament review

After Service Canada officials have assessed and ranked all eligible applications, Members of Parliament are provided with a list of eligible projects for their constituencies and offered the opportunity to provide feedback based on their local knowledge.

List of 15 eligibility requirements

You must meet the following 15 eligibility requirements for your project to be considered eligible for funding. If the project as outlined in your application does not meet all 15 eligibility requirements, it will not proceed for assessment described in Section 4.

  • Application must be submitted before the deadline.
  • Attestation box must be checked.
  • Application must be complete.
  • Employer must be eligible.
  • Project activities must be eligible.
  • Job duration: Must be between 6 and 23 consecutive weeks.
  • Job hours: May be part-time or full-time (12 to 40 hours per week).
  • Other sources of funding: You must declare whether you have applied, will apply, or have received funding from other sources for the job(s) requested.
  • Salary: The salary must respect minimum wage requirements in your province or territory.
  • Money owing to the Government of Canada: Your organization must declare any money owing to the Government of Canada.
  • Health and safety: You must demonstrate that you have implemented adequate measures to ensure youth awareness of health and safety practices in the work environment. Safety measures must relate to the type of work environment and specific job type and activities.
  • Hiring practices and work environment: You must demonstrate that you have implemented adequate measures to ensure that hiring practices and the work environment are free of harassment and discrimination.
  • Supervision: You must outline the supervision plan for the youth and proposed job activities.
  • Mentoring: You must outline the mentoring plan for the youth.
  • Past results: The Department will review all files associated with your organization to verify if there is documented evidence from previous agreements with the Department that would render your application ineligible (including but not limited to financial irregularities, health and safety concerns, or past project results). New for Canada Summer Jobs 2021, the Department may also review previous applications and all previous correspondence, including responses to requests for missing information or clarification, as part of this review process. The Department may also consult with the Canada Revenue Agency (CRA) on past financial irregularities.

If your application is missing mandatory information, or if the information provided on the application is unclear, Service Canada will contact you to request the necessary information or clarification prior to determining the eligibility of your application. In the event you receive such a letter, you must respond within five business days of the date on which the letter was sent. If you fail to respond within the specified timeframe, the assessment of the eligibility of your application will proceed with the information on file.

Failure to comply with any conditions of a previously funded project will be considered in the evaluation of your new application and could result in a decision of ineligibility of your new application as set out under paragraph 24.1(6) of the Articles of Agreement.

Important: Review “How to Write Your Application” In Section 5 – Apply for information on the mandatory requirements for each of these items.

Eligibility information

Who can apply

Not-for-profit employers

Entities under the “not-for-profit” category are established for purposes other than financial gain for their members. This category includes:

  • Community, charitable or voluntary organizations, including faith-based organizations (for example, churches, synagogues, temples, mosques);
  • Associations of workers or employers as well as professional and industrial organizations;
  • Indigenous not-for-profit organizations;
  • Non-governmental organizations;
  • Unions;
  • Sector councils; and,
  • Not-for-profit Band Councils

Public sector employers

  • Public sector employers include public health and public educational institutions and municipal governments. This category includes:
  • Public community colleges and vocational schools;
  • Public health, including public hospitals, nursing homes, senior citizen homes, rehabilitation homes;
  • Public degree-granting universities and colleges;
  • Municipal governments and agencies, including regional legislative bodies and departments;
  • School boards and elementary and secondary institutions; and,
  • Territorial governments

Private sector employers

Private sector entities are established in order to generate a profit or to provide an economic advantage to their proprietors, members or shareholders. Private sector employers must have 50 or fewer full-time employees across Canada to be eligible for CSJ funding. Full-time employees are those working 30 hours or more per week.

This category includes:

  • Bodies, incorporated or unincorporated, including partnerships and sole proprietorships;
  • Financial Institutions;
  • Business, incorporated or unincorporated bodies, which include
    • federal Crown corporations operating in a competitive environment and not ordinarily dependent on appropriations for operating purposes as indicated in Schedule III, Part II of the Financial Administration Act;
    • provincial and territorial Crown corporations recognized as operating in a competitive environment and not ordinarily dependent on appropriations for operating purposes;
    • private health and educational institutions; and,
    • independent owners of franchises (franchise operators are eligible if there are 50 or fewer full-time employees working full-time in the franchise owner’s operations across Canada, regardless of the number of business numbers involved);
  • Indian Band corporations;
  • Private Band Councils; and,
  • Private universities or colleges

Ineligible employers

  • Members of the House of Commons and the Senate;
  • Federal Government Departments and Agencies;
  • Provincial Departments and Agencies; and,
  • Organizations that engage in partisan political activities

What projects are eligible

Funded projects must meet program eligibility and comply with the terms and conditions of the Articles of Agreement entered into between the Department and the organization. Organizations that fail to do so will not be reimbursed for the youth’s salary. The provision of false and misleading information would affect eligibility and funding may be revoked.

Eligible projects

  • Provide full-time or part-time work experience in Canada between April 26, 2021 and February 26, 2022 for a minimum of six weeks;
  • Provide a work experience in an inclusive non-discriminatory work environment that respects the rights of all Canadians; and,
  • Support skills acquisition and development

Ineligible projects and job activities

  • Projects consisting of activities that take place outside of Canada;
  • Activities that contribute to the provision of a personal service to the employer;
  • Partisan political activities;
  • Fundraising activities to cover salary costs for the youth participant; or
  • Projects or job activities that:
    • restrict access to programs, services, or employment, or otherwise discriminate, contrary to applicable laws, on the basis of prohibited grounds, including sex, genetic characteristics, religion, race, national or ethnic origin, colour, mental or physical disability, sexual orientation, or gender identity or expression;
    • advocate intolerance, discrimination and/or prejudice; or
    • actively work to undermine or restrict a woman’s access to sexual and reproductive health services

Please note the following definitions:

  • As per section 2.1 of the Canada Summer Jobs Articles of Agreement, “project” means the hiring, administration of, job activities, and organization’s activities as described in the Application Agreement.
  • To “advocate” means to promote, foster, or actively support intolerance, discrimination, and/or prejudice.
  • To “undermine or restrict” means to weaken or limit a woman’s ability to access sexual and reproductive health services. The Government of Canada defines sexual and reproductive health services as including comprehensive sexuality education, family planning, prevention and response to sexual and gender-based violence, safe and legal abortion, and post-abortion care

What youth participants are eligible

To be eligible, youth must:

  • be between 15 and 30 years of age at the start of the employment*;
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act for the duration of the employment**; and,
  • have a valid Social Insurance Number at the start of employment and be legally entitled to work in Canada in accordance with relevant provincial or territorial legislation and regulations

*The youth must be 15 years of age at the beginning of the employment period. The youth may be more than 30 years of age at the end of the employment period as long as the youth was 30 at the beginning of the employment period.

**International students are not eligible participants. International students include anyone who is temporarily in Canada for studies and who is not a Canadian citizen, permanent resident, or person who has been granted refugee status in Canada. Youth awaiting a refugee status ruling, as well as those who hold a temporary visitor visa, youth visa or work visa are ineligible. As the objective of the Canada Summer Jobs program is to support youth entering the Canadian labour market, the temporary nature of an international student’s time in Canada does not allow for a long-term connection to the labour market.

Other conditions of youth eligibility

As per section 13.1(a) of the Articles of Agreement, youth hired for a Canada Summer Jobs-funded job cannot displace or replace existing employees or volunteers, employees that have been laid-off and are awaiting recall, employees absent due to an industrial dispute, employees on vacation, or employees on maternity or parental leave.

As per section 19.1 of the Articles of Agreement, no cost incurred by the Employer in relation to a Participant who is a member of the Immediate Family of the Employer or who is a member of the Immediate Family of an officer or director of the Employer, is eligible for reimbursement under the Agreement. If Canada is satisfied, and agrees in writing before the commencement of the Job, that the hiring of the Participant was not the result of favouritism by reason of membership in the Immediate Family of the Employer, officer or director, as the case may be, the costs may be eligible for reimbursement.

CSJ Program funding cannot be used for self-employment, and the employer must establish an employer-employee relationship with the youth participant.

If you have questions about youth eligibility, contact Service Canada for more information.

What costs are eligible

Wage contribution

Not-for-profit employers are eligible to receive funding for up to 100% of the provincial or territorial minimum hourly wage. In addition, not-for-profit employers are eligible for reimbursement of associated Mandatory Employment Related Costs. Public and private sector employers are eligible to receive funding for up to 75% of the provincial or territorial minimum hourly wage. Your CSJ funding request may be for less than the minimum wage as long as provincial or territorial legislation permits you to do so.

To improve the quality of the work placement, you are encouraged to pay more than the minimum wage and offer a paid position that is longer than the duration of the Agreement; however, the percentage reimbursed will apply only up to the applicable provincial or territorial adult minimum hourly wage in effect at the time of employment. For example, if a private sector employer pays a youth $16.00 per hour in a province where the minimum hourly wage is $15.00, the contribution provided will be 75% of the minimum wage of $15.00 ($11.25).

The following table provides the known minimum hourly wage for each province and territory at the time of publication of this Applicant Guide. It is your responsibility to confirm the minimum wage at the time of employment. If the minimum wage increases during employment, each week will be reimbursed based on the applicable minimum wage for that week.

Table 1: Minimum Wage in Canada
Province or Territory Minimum Hourly Wage
Alberta $15.00 (as of October 1, 2018). Note that Alberta has a separate minimum hourly wage for students under 18 ($13.00). Please consult the province of Alberta for more details.
British Columbia $14.60 (as of June 1, 2020) and $15.20 as of June 1, 2021
Manitoba $11.90 (as of October 1, 2020)
New Brunswick $11.70 (as of April 1, 2020)
Newfoundland and Labrador $12.15 (as of October 1, 2020)
Northwest Territories $13.46 (as of April 1, 2018)
Nova Scotia $13.10 (as of April 1, 2021)
Nunavut $16.00 (as of April 1, 2020)
Ontario $14.25 (as of October 1, 2020)
Prince Edward Island $12.85 (as of April 1, 2020)
Quebec $13.10 (as of May 1, 2020)
Saskatchewan $11.45 (as of October 1, 2020)
Yukon $13.71 (as of April 1, 2020)

Mandatory Employment Related Costs (MERCs)

Employers are required by law to pay:

  • Employment Insurance premiums, Canada or Quebec Pension Plan contributions;
  • Vacation pay;
  • Workers’ Compensation premiums or equivalent liability insurance (if applicable);
  • Health Services Fund, Quebec parental insurance premiums, and Commission des normes, de l'équité, de la santé et de la sécurité du travail in Quebec;
  • Health and Post-Secondary Education Tax in Newfoundland and Labrador;
  • Health and Post-Secondary Education Tax Levy in Manitoba; and,
  • Employer Health Tax in British Columbia and where applicable

Payroll deductions tables can be found on the CRA website. Check with the appropriate provincial or territorial authorities to ensure that you have the most updated rate information.

Not-for-profit employers are eligible for the reimbursement of MERCs for up to 100% of the minimum hourly wage in the province or territory where the activities will take place. Public or private sector employer are not eligible for reimbursement of MERCs.

Workers’ Compensation Benefits

Youth must be covered by Workers’ Compensation or equivalent liability insurance as per Section 29 of the Articles of Agreement. It is your responsibility to verify with your insurer whether your existing equivalent liability insurance (and automobile insurance, if applicable) applies to all the activities to be undertaken by the youth and applies to all the locations where these activities will take place. In all provinces and territories, not-for-profit employers are eligible to be reimbursed for Workers’ Compensation or Liability Insurance costs as part of their final claim.

Overhead costs - youth with disabilities

Service Canada recognizes that persons with disabilities face additional barriers to entering the workforce. To help them obtain employment, and to encourage employers to hire persons with disabilities, you may be eligible for additional funding to accommodate the youth within the work environment.

Eligible overhead costs will be assessed on a case-by-case basis. Personal tools and adaptations and professional support services (for example, visual language interpreters) that the youth requires to accomplish tasks covered under the agreement may be considered eligible. Review Section 23.0 of the Articles of Agreement (Disposition of Assets) for further details, and contact Service Canada for more information.

Advances

The conditions under which advances may be provided are outlined in section 6 of the Canada Summer Jobs Articles of Agreement. The maximum advance that can be obtained is 75% of the total value of the agreement.

Important: If your application is approved, you must submit the Employer and Employee Declaration form for each youth before Service Canada can issue an advance payment. This form must be completed on the first day of work and must be returned to Service Canada within seven days of the youth beginning employment.

Service Canada will also validate your CRA business number, postal address, and primary contact information prior to issuing a payment.

Duration and hours of work

The duration of the CSJ-funded portion of the job must be between six and twenty three weeks. Normally, these weeks are consecutive.

You must provide employment for the number of weeks approved. Employment of less than the minimum six weeks’ duration may be deemed ineligible and incurred costs would not be reimbursed. Exceptions could be made considering special circumstances.

Jobs may be full-time or part-time from a minimum of 12 to a maximum of 40 hours per week. Any weeks during which you provide fewer than the minimum 12 hours of work may be deemed ineligible for reimbursement.

Depending on the number of applications and available funding, the agreement may be for fewer jobs, weeks and hours per week than requested in the application.

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