Funding: Canada Summer Jobs – Assessment criteria

From: Employment and Social Development Canada

Current status of the call for applications: Closed

Thank you for your interest in Canada Summer Jobs. The call for applications was open from December 17, 2018, to February 3, 2019. We are currently assessing applications received. Service Canada will inform you of the status of your application starting in April 2019.

Step 4. Assessment criteria

The Assessment criteria are used to evaluate the quality of your application compared to other projects submitted in this competitive process.

Applications will be assessed for quality against the following criteria, using information contained in your application:

  1. Provide quality work experiences for youth;
  2. Provide youth with opportunity to develop and improve their skills; and,
  3. Respond to national and local priorities to improve access to the labour market for youth who face unique barriers.

Objective 1: Provide quality work experiences for youth (40 points)

The quality of the work experience will be assessed against your supervision plan and mentoring plan, what skills you will help the youth to develop, the duration of the placement, the wage offered, and the commitment to providing a safe and respectful work environment. For many youth, this placement is likely one of their first experiences in the labour market. Therefore, priority will be given to applications that demonstrate the following:

  1. The job(s) provides a salary above the provincial or territorial minimum wage and/or you intend to retain the youth as an employee following the end of the Canada Summer Jobs agreement. (10 points)
  2. The youth will be supervised and mentored. You must provide a detailed supervision plan and a detailed mentoring plan including what opportunities you will provide for early work and career-related experience (see details below). (20 points)
  3. The work environment is safe and inclusive, free from harassment and discrimination. You must describe the measures in place in your work environment (see details below). (10 points)

Supervision plan

Your supervision plan should be task-oriented and focused on the specific job activities. The supervisor will observe the youth’s work, ensure the completion of tasks, evaluate the quality of the work, provide feedback on performance, and ensure that work environment health and safety measures are enacted, including measures to provide a work environment free of harassment and discrimination.

The supervision plan must specify who will supervise the youth, the nature of the supervision, the frequency of contact, etc. Supervision should be done on-site, but if this is not possible, indicate what mechanisms you will put in place to supervise the youth, as per section 9.1(a) of the Articles of Agreement.

If the youth will be working remotely, at a personal premises (e.g. employer’s home), or away from the supervisor’s location, or from somewhere else outside of a traditional work environment, you must ensure that there is sufficient training and supervision to support the youth in obtaining a meaningful work experience. You must also ensure that the youth can still benefit from the experience of working with others, building interpersonal skills, learning work environment protocols, etc.

Your supervision plan should detail how this remote support will be provided and how the youth will attain these benefits. This could entail, for example, a minimum of one contact per day from the supervisor (by phone, chat or video-conference), having someone available at all times during the youth’s work hours whom they can contact for help or direction, involving the youth in team meetings with others, etc. For remote work, Service Canada will consider each case on its merits, comparing the risks with the benefits for the youth.

Mentoring plan

Your mentoring plan should be focused on the long-term career development of the youth. The mentor will provide guidance related to the professional and career development goals of the youth. The mentoring plan must explain how the employer will help the youth develop basic skills such as client service, digital skills, teamwork, leadership and communication or specific skills associated with an occupation. The mentoring plan must describe how the youth will be matched with the mentor as well as how the mentoring goals will be established and achieved. Mentoring may also include other employability skills. For additional information, consult the Conference Board of Canada website.

If your organization intends to hire youth that would like to explore particular fields as a career, you are encouraged to explain how you will ensure that the work placement will provide the youth with the skills and experience to assist them in their chosen career path (i.e., through career-related training or on-the-job exposure to practical applications of their discipline).

Safe and inclusive work environment, free from harassment and discrimination

You must demonstrate that the work environment is safe, respectful and free from harassment and discrimination.

Ways to provide a safe and respectful work environment include:

  • providing advice, tools and resources to help all employees to prevent and resolve conflicts, to feel safe to bring forward issues and complaints, and to navigate what can be a complex process;
  • having leaders at all levels demonstrate a commitment to a work environment that is free from harassment, reinforce a respectful organizational culture, and take action when inappropriate behaviour occurs;
  • providing employees and managers with training and support to better understand civil and respectful work environments; and
  • ensuring appropriate safety measures are in place for both the work environment and job activities and that all employees receive the necessary training. Safety measures will be evaluated in relation to the work environment and the type of job.

Your organization will be assessed in relation to the work environment and specific job type and activities. Service Canada will consider each case on its merits, comparing the risks with the benefits for the youth. Factors that may be considered include:

  • Providing Information on the Workplace Hazardous Materials Information System (WHMIS): WHMIS is Canada’s national hazard communication standard. All of the provincial, territorial and federal agencies responsible for occupational safety and health have established WHMIS employer requirements within their respective jurisdictions. Employer requirements ensure that hazardous products used, stored, handled or disposed of in the work environment are properly labelled, that Safety Data Sheets are made available to workers, and that workers receive education and training to ensure the safe storage, handling, use and disposal of controlled products in the work environment;
  • Listing Work Environment Hazards: Hazards may include chemical, ergonomic, physical, and psychosocial, all of which can cause harm or adverse effects in the work environment;
  • Providing Necessary Certifications: When the proposed job activities require safety certifications, you are responsible for providing the youth with the necessary training and certification; and,
  • Demonstrating Work Environment Safety: As part of training and supervision, you must demonstrate safe work environment practices, including an appropriate understanding of overall work safety procedures, knowledge of the safe use of work environment tools and equipment, and awareness of known and foreseeable work environment hazards.

These health and safety practices may take the form of meetings, on-site training, inspections, and job hazard analyses.

As per section 9.1(c)(d) of the Articles of Agreement, you are responsible for ensuring the job is carried out in a safe environment and for providing the youth with all information concerning health and safety, including for a remote work location (e.g. personal premises or somewhere outside of a traditional work environment).

As per section 15.1 of the Articles of Agreement, the project will not consist of projects or activities that:

  • restrict access to programs or, services, or employment, or otherwise discriminate, contrary to applicable laws, on the basis of prohibited grounds, including sex, genetic characteristics, religion, race, national or ethnic origin, colour, mental or physical disability, sexual orientation, or gender identity or expression;
  • advocate intolerance, discrimination and/or prejudice; or
  • actively work to undermine or restrict a woman’s access to sexual and reproductive health services.

As per Section 31.1 of the Articles of Agreement, the Employer shall carry out the Project in compliance with all applicable laws, by-laws and regulations, including labour regulations in the province or territory where the employment is located; any environmental legislation; any accessibility legislation; and, any legislation regarding protection of information and privacy. The Employer shall obtain, prior to the commencement of the Project, all permits, licenses, consents and other authorizations that are necessary to the carrying out of the Project.

Objective 2: Provide youth with opportunity to develop and improve their skills (20 points)

You must demonstrate the skills that will be developed and how the youth will develop them, for example:

  • Client Service: Client Service refers to the ability to communicate efficiently and professionally with clients. At work, client service skills are required to interact with clients on behalf of the employer.
  • Teamwork: Teamwork refers to the skills needed to interact with other people. At work, people work with others in pairs and in small and large groups to coordinate tasks, share resources, plan, make decisions, negotiate, solve conflicts and complete other activities that involve teamwork.
  • Communication: Communication refers to the skills needed to exchange thoughts and information with other people. This exchange can happen orally by speaking, listening and using non-verbal cues, such as body language or in writing. At work, people use communication skills to talk to customers, discuss products with suppliers, explain work procedures to co-workers, participate in virtual sales meetings with clients, and other activities that involve verbal or written exchanges.
  • Digital Skills: Digital technology refers to the skills needed to understand and use digital systems, tools and applications, and to process digital information. At work, people use digital technology skills to input, access, analyze, organize, create and communicate information and ideas using computers, software, point-of-sale equipment, email, podcasts, web applications, smart phones and other digital devices.
  • Leadership: Leadership refers to a number of skills, including communication, honesty, relationship building, and the ability to delegate. At work, leadership skills are required when working in a team, demonstrating initiative, and taking responsibility for the completion of tasks that require multiple employees.

Objective 3: Respond to national and local priorities to improve access to the labour market for youth who face unique barriers (40 points)

National priorities (20 points)

National priorities are established to help the program achieve its objectives of helping young people, particularly those facing barriers to employment, to transition to the labour market.

If you do not provide an explanation of how your project supports the national priorities, you will not be awarded points for this assessment criterion. If your application demonstrates that it meets more than one national priority, you will be awarded additional points.

To obtain points in this category, you are required to indicate and include a clear description of how your project supports one or more of the following priorities:

1. Organizations that:

  • Provide services to youth who self-identify as being part of the groups which are underrepresented or have additional barrier to the labour market; or,
  • express an intent to hire youth who self-identify as being part of the groups which are underrepresented or have additional barrier to the labour market.

Underrepresented youth are any of the following:

  • Recent immigrant youth and recent refugee youth (recent is defined as having arrived in Canada in the past 5 years);
  • Youth who have not previously been employed and for whom this would be their first job experience;
  • Indigenous;
  • Youth with disabilities;
  • Youth who have not completed high school;
  • Visible minorities;
  • LGBTQ2 youth; and
  • Women in science, technology, engineering and mathematics (STEM).

2. Opportunities for youth to gain work experience related to the skilled trades

Additional points will be awarded to employers who express an intention to hire youth who will gain exposure and work experience related to the skilled trades. For the purpose of this priority, skilled trades are defined as Red Seal trades.

Employers must have the intention to hire youth who are not already working as registered apprentices and who will not be working in the capacity as an apprentice during their summer placement.

3. Opportunities for youth in rural areas (RAs) and remote communities and Official Language Minority Communities (OLMCs)

Rural and remote communities: As per Statistics Canada, a rural area is a community with a population of less than 1,000 and a population density below 400 inhabitants per square mile and a remote area is located in a “no metropolitan influenced zone.” If you are uncertain if your community is rural or remote, please contact Service Canada. Note that Service Canada will verify your classification during assessment.

OLMC: An official-language minority is either a French-speaker or French-speaking population living outside of Quebec, where English is predominant, or an English-speaker or English-speaking population living in Quebec, where French is predominant. A list of communities can be found here:

4. Small businesses, in recognition of their contribution to the creation of jobs

Small business must have fewer than 50 employees to be eligible.

5. Organizations which deliver supports or services to seniors.

Recognizing the importance of seniors in Canadian society, this national priority will foster intergenerational links between seniors and youth.

Local priorities (20 points)

Local priorities are established for each constituency by Members of Parliament throughout the country taking into account community services and local events, local labour market information, including sectors experiencing labour shortages, and national priorities.

To obtain points in this category, you are required to indicate and include a clear description of how your project supports the local priorities for your constituency as detailed at the following link: Local Priorities by province and constituency.

If you do not provide an explanation of how your project supports local priorities, you will not be awarded points for this assessment criterion. If your application demonstrates that it meets more than one local priority, you will be awarded additional points.

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