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Module 7 - Checklist for the evaluation of an ergonomics-related hazard prevention program

Review of your foundation for a successful ergonomics-related hazard prevention process

  1. Senior management has clearly stated their commitment to the prevention of ergonomics-related hazards (Best Practice (BP) - Can be included in CLC II - 125(1)(d)(ii))
    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  2. Senior management demonstrate their support for the prevention of ergonomics-related hazards by participating in training sessions (CLC II - paragraph 125(1)(z)), following the progress of MSI prevention efforts (COHS regs. - 19.2(1)(b) and (c)), and holding managers and supervisors accountable for taking steps to reduce exposure to ergonomics-related hazards. (CLC II - paragraph 125(1)(z))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  3. Senior management considers the prevention of ergonomics-related hazards to be vital for a competitive, profitable, and healthy work place (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  4. Prevention of ergonomics-related hazards policies/procedures have been created and communicated (COHS regs. - 19.1 (1) & 19.6(1))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  5. Prevention issues concerning ergonomics-related hazards have been incorporated into purchasing policies ( BP - but still have to prove CLC II 125(1)(t)) and engineering design standards (COHS regs. - 19.5 (1))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  6. Ergonomics-related hazards prevention roles and responsibilities have been defined for all employees (i.e. managers, supervisors, workers, purchasing, HSC/H&S Reps). (CLC II - paragraph 126(1); 125(1)(z);135(7) and COHS regs. - Part XIX)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  7. Workers participate in the prevention of ergonomics-related hazards in a meaningful way (COHS regs. - paragraph 19.4(f); 19.5(5); and 19.6 (1)(c))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  8. Resources have been provided to train:

    • workers to recognize the signs and symptoms of ergonomics-related hazards;
    • managers, supervisors and workers how to recognize and respond to ergonomics-related hazards.

      (COHS regs. - paragraph 19.6 (1))
    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  9. Supervisors and occupational health staff have been trained on how to respond appropriately to reports of MSI symptoms (COHS regs. - paragraph 19.3 (1)(e) and 19.6(1))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  10. A commitment has been made to provide the resources for necessary modifications to equipment, tools, work stations, and work methods (CLC II - paragraph 125(1)(t); COHS regs. - paragraph 19.5 (1))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  11. Managers, supervisors and workers understand that there is a legal requirement to address ergonomics-related hazards at work (CLC II - paragraph 125 (1)(t) and (z);COHS regs. part XIX)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

Review your process for understanding ergonomics-related hazards

  1. Managers, supervisors, and workers (including HSC/H&S Reps) have been trained/educated to understand what ergonomics-related hazards are. (COHS regs. - paragraph 19.5 (5) & Section 19.6)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  2. Company newsletters, bulletin/information boards, crew meetings, tailgate talks and the like are used to reinforce and enhance understanding of ergonomics-related hazards (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  3. Managers, supervisors and workers understand how and why exposure to ergonomics-related hazards can contribute to MSIs (COHS regs. - 19.5 (5) and 19.6 (1) and (2)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

Review your process for recognizing ergonomics-related hazards

  1. Managers, supervisors and workers have been trained on how to recognize ergonomics-related hazards. (CLC II - paragraph 125 (1)(z); COHS regs. - paragraph 19.6 (1)(a))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  2. Incident/injury reports and data are reviewed to identify tasks or jobs that are causing ergonomics-related hazards (COHS regs. - paragraph 19.3 (1)(a) & (b))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  3. There is a well-defined and documented process for recognizing ergonomics-related hazards (COHS regs. -paragraph 19.3 (2)(a))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  4. Reports of MSIs are investigated using the same procedures/ polices as all other incidents, injuries or illnesses (COHS regs. - paragraph 15.4 (1) and section 15.7)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  5. An identification tool/checklist for ergonomics-related hazards is used to help recognize/identify MSI hazards (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  6. Ergonomics-related hazards are included in all work place inspections (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  7. Supervisors look for ergonomics-related hazards as part of their normal job duties (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  8. Workers look for ergonomics-related hazards as part of their normal job duties (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  9. Supervisors and workers look for indicators of ergonomics-related hazards (modified tools/work areas, workers rubbing or shaking limbs/joints, workers wearing braces and/or supports) (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  10. Workers are encouraged to report pain/discomfort (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  11. There is a process for workers to report ergonomics-related hazards concerns related to MSI hazards (CLC II paragraph 127.1(1) and 135(7)(a); COHS regs. - paragraph 19.3(1)(e))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  12. Supervisors regularly talk to workers about job demands, difficult tasks, pain/discomfort, and other issues related to ergonomics-related hazards. (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  13. Surveys (e.g. feedback, discomfort, perceived exertion) are used to collect MSI related information from workers. (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  14. Other data (e.g. absenteeism, overtime, production, quality, suggestions for changes) is regularly reviewed to see if there are indicators that ergonomics-related hazards may be contributing to other problems (COHS regs. - paragraph 19.3 (1)(i))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

Review your process for ergonomics-related hazards risk assessment

  1. Ergonomics-related hazards risk assessments are done whenever there is a history of MSI claims and/or workers expressing concerns about pain/discomfort or when workers express concerns that there is a need to address current job demands (COHS regs. - paragraph 19.3 (1))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  2. The HSC/H&S Reps is made aware when an ergonomics-related hazard risk assessment is taking place (CLC II - paragraph 135(7)(e))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  3. Members of the HSC/H&S Reps are involved in ergonomics-related hazard risk assessments (CLC II - paragraph 135(7)(e))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  4. Workers who work at a job being assessed are informed that risk assessments are being conducted and the reasons why (CLC II - paragraph 125(1)(s); COHS regs. - paragraph 19.6 (2)(a))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  5. Appropriate workers, managers and supervisors are recruited to be involved in specific risk assessment. (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  6. Individuals involved in ergonomics-related hazard risk assessments are provided with training on how to conduct a risk assessment (COHS regs. - paragraph 19.2 (2))
    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  7. The results of risk assessments are communicated to the workers who perform the job/task, the policy committee (if there is one)/HSC/H&S reps, and managers (CLC II - paragraph 125(1)(s); 125(1)(z.11); COHS regs. - paragraph 19.6 (2)(a))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

Review your process for simple ergonomics-related hazards risk assessment

  1. Identified ergonomics-related hazards are reviewed with appropriate workers (COHS regs. - paragraph 19.6 (2)(a) & (b))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  2. Job tasks are reviewed with appropriate workers to determine which tasks or activities are related to the identified ergonomics-related hazards (COHS regs. - section 19.4)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  3. Efforts are made to ensure that all individuals involved in a risk assessment agree on which ergonomics-related hazards are of concern and should be addressed (CLC II - paragraph 127(1); COHS regs. - section 19.3)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  4. Individuals involved in a risk assessment will brainstorm to identify different processes, equipment, materials, environment, or human elements that may be causing the ergonomics-related hazards. (COHS regs. - section 19.5)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  5. Efforts are made to ensure that all individuals involved in a risk assessment agree on the cause(s) of the ergonomics-related hazards. (CLC II - paragraph 127(1))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  6. If there is agreement on the cause(s) of the ergonomics-related hazards, efforts are made to select and implement MSI hazard controls. (COHS regs. - section 19.5)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

Review your process for selecting and implementing ergonomics-related hazard controls

  1. All individuals involved in projects focusing on the prevention of ergonomics-related hazards understand the different control approaches, and the pros and cons of each (COHS regs. - section 19.6)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  2. Appropriate people are involved in the selection and implementation of ergonomics-related hazards controls (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  3. Ergonomics-related hazards and priorities for controls are reviewed with those involved in the selection and implementation of ergonomics-related hazards controls (COHS regs. - section 19.5(1))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  4. A variety of ergonomics-related hazards control options are identified and considered (COHS regs. - section 19.5(1))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  5. Criteria have been established to help compare control ideas. (COHS regs. - section 19.5(1))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  6. Further investigation is conducted and additional assistance is sought if there is no agreement on a preferred control option (CLC II - paragraph 127.1(1))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  7. Before implementing a preferred control option all the workers who will be affected by the control are informed about:

    • what changes will be made and why
    • when changes will be made
    • what the changes will mean for them.

      (COHS regs. - paragraph 19.6 (2))
    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  8. All workers who will be affected by a new ergonomics-related hazard control are trained how to use the control (COHS regs. - paragraph 19.6(2))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  9. The steps for installing a hazard control are reviewed to ensure that the control is installed correctly and no new hazards are introduced. (COHS regs. - paragraph 19.5 (3))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  10. Worker feedback is collected and documented after the control has been installed. (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  11. After installation, workers can demonstrate that they know how to use the control. (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  12. After installation, any concerns of maintenance workers are addressed immediately (COHS regs. - paragraph 19.5(3))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  13. After installation, a review is done to make sure that no new hazards have been introduced:

    • at the job/task in question
    • at job/tasks that are 'downstream'
    • at job/tasks that are 'upstream'.

      (COHS regs.- paragraph 19.5(3))
    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

Note: If there is no agreement on which ergonomics-related hazards need to be addressed or the causes of the identified ergonomics-related hazards, a more specific, in-depth risk assessment by a qualified person may be required.

Review your process for following up on and evaluating the success of implemented ergonomics-related hazard controls

  1. People involved in projects focusing on the prevention of ergonomics-related hazards are asked to provide comments on the overall process. (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  2. Positive aspects of the process are documented and communicated to those involved and to senior management. (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  3. Opportunities for improvement are documented and communicated to those involved and to senior management. (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  4. A process for evaluating ergonomics-related hazard controls has been developed and documented (COHS regs. - section 19.7)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  5. Jobs/tasks with new ergonomics-related hazard controls are re-evaluated to ensure that exposures to previously identified ergonomics-related hazards are effectively controlled (COHS regs. - paragraph 19.7(1))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  6. Workers at a job with new ergonomics-related hazard controls are asked to provide detailed feedback about the controls (after a period of time for stabilization and break-in). (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  7. A process is in place to investigate and address any concerns identified (COHS regs. - paragraph 19.3(1))

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  8. The results of the evaluation are communicated to:

    • those involved in the process
    • workers using the control
    • local and senior management.

      (BP if no new hazards are identified/no changes needed)

      (COHS regs. - paragraph 19.6 (2))
    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

Reviewing your process for communicating results and acknowledging success

  1. A process is in place to keep everyone up-to-date on the activities on the prevention of ergonomics-related hazards in the work place:

    • workers and supervisors
    • local and/or senior management
    • HSC/H&S reps/Policy Committee.

      (BP)
    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  2. Specific projects are discussed at crew/department meetings. (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  3. Project updates on the progress of the prevention of ergonomics-related hazards and results of these projects are posted on bulletin boards, reported in the work place newsletter and posted on web pages. (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  4. Individuals involved in projects for the prevention of ergonomics-related hazards are acknow-ledged, and successful prevention efforts of ergonomics-related hazards are celebrated. (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  5. Support for continuing the prevention of ergonomics-related hazards have been communicated by local and/or senior management. (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

  6. Special celebrations are planned when significant reductions in the risk of ergonomics-related hazards are achieved. (BP)

    • No
    • In Discussion/ Development
    • Yes, Partially/ Sometimes
    • Yes, Fully/Always

    Comments:

Develop an action plan to improve your ergonomics-related hazard prevention process. What can be done to increase the number of checks beside 'Yes, fully/always'?

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