Reporting requirements for cannabis and industrial hemp licences
If you are a cannabis or industrial hemp licence holder, you are required to submit a number of reports throughout the year to Health Canada.
The table below lists the reports that you may need to submit along with:
- details and supporting information
- related guides
- regulatory references
- how to submit
- associated forms
- submission section in the Cannabis Tracking Licensing System (CTLS)
- contact information for submission
- who must provide each report (by licence type)
- deadline
Note: As of March 12, 2025, you're no longer required to submit or retain an annual report of promotional (advertising) expenses and activities. You still need to keep a sample or copy of any promotional materials for at least 2 years after the day on which the promotion ended. For more information on promotional activities, refer to Promotion of cannabis: Prohibitions and permissions.
| Reporting requirement | Details and supporting information | How to submit | Licence typesTable 1 Footnote 1 | Deadline |
|---|---|---|---|---|
Key investor report (required by the Cannabis Regulations) |
As a licence holder, you'll need to determine if you have key investors. You'll need to submit either a key investor report form or a key investor attestation. Information on which you'll need to submit is available in the Cannabis key investors guidance. |
Submit either a key investor report form or a key investor attestation in the "Reporting" section of the CTLS. |
|
By January 31 of every year |
Statement of cannabis revenue (required by the Cannabis Fees Order) |
You must submit a statement of cannabis revenue outlining cannabis revenue (that is, the amount of revenue received from the sale of cannabis minus the amount you paid for cannabis), for the previous fiscal year.Table 1 Footnote 2 You must upload this information every year, even if your cannabis revenue was $0 or negative. |
Upload your information in the "Reporting" section of the CTLS every year. Attest to the accuracy of information and submit. |
|
By April 30 of every year |
Institution-wide cannabis research licence: Annual report (required by the terms and conditions on your licence) |
If you're an institution-wide cannabis research licence holder, you must submit an annual report of your cannabis research activities. |
To get a copy of the Annual report form template, email sp-licensing-cannabis-licences-sp@hc-sc.gc.ca. Email the Annual report form to sp-licensing-cannabis-licences-sp@hc-sc.gc.ca. Include "[your licence number] IRL Annual report" in the subject line. |
|
By April 1 of every year for organizations that held a valid licence on December 31 of the preceding year. The reporting period for this report is from January 1 to December 31 of the preceding calendar year. |
Monthly cannabis tracking reports (required by the Cannabis Tracking System Order) |
You must submit a monthly report tracking high-level movement of cannabis throughout the supply chain. |
Upload your information or submit a manual report entry in the "Reporting" section of the CTLS. |
|
15th day of every month |
Monthly health care practitioners reports (required by the Cannabis Regulations) |
If you have a sale for medical purposes licence, you're required to submit a monthly report. This report includes information on medical client registration, including details about the health care practitioner who provided the medical document. |
Upload your information in the "Reporting" section of the CTLS. |
|
15th day of every month |
Notice of new cannabis product (required by the Cannabis Regulations) |
If you plan to sell a new cannabis product (other than cannabis plants, cannabis plant seeds, dried cannabis or fresh cannabis), you must notify Health Canada. |
Upload your information in the "Notice of new cannabis product" section of the CTLS. |
|
At least 60 days before product is available for sale |
Recall (required by the Cannabis Regulations) |
You must report voluntary recalls of cannabis or cannabis products. |
Submit:
Email your information to compliance-cannabis-conformite@hc-sc.gc.ca. |
|
Initial report: Before starting the recall and notifying all those affected by the recall Risk evaluation: Within 72 hours of providing the initial report Final report: Within 30 days after the day on which the recall is completed |
Positive pesticide case (required by the terms and conditions on your licence) |
If you get any test results equal to or exceeding the laboratory's limits of quantification, you must report the results. |
Email your information to compliance-cannabis-conformite@hc-sc.gc.ca. |
|
Within 7 days after test results |
Loss or theft (required by the Cannabis Regulations) |
If loss or theft of cannabis or cannabis products occurs, you must report the details. |
|
Within 10 days after loss or theft |
|
Serious adverse reaction (required by the Cannabis Regulations) |
If a consumer of your cannabis product experiences a serious adverse reaction, you must report the details. This also applies to serious adverse reactions in the conduct of non-therapeutic research on cannabis. |
Fill out and mail one of the forms below: |
|
Report all serious adverse reactions to a cannabis product within 15 days after becoming aware of the serious adverse reaction |
Cannabis import or export shipment detail notification (shipment endorsement) (required by the Cannabis Regulations) |
If you imported or exported cannabis for medical or scientific purposes, you are required to report it. |
Submit the shipment endorsement in the CTLS. |
|
Import: Within 15 days after release of shipment Export: Within 15 days after the date of exportation of a shipment |
Industrial hemp import or export shipment detail notification (shipment endorsement) (required by the Industrial Hemp Regulations) |
You must report import or export details related to industrial hemp seed or grain. |
Submit the shipment endorsement in the CTLS. |
|
Import: Within 20 days after release of shipment Export: Within 20 days after the date of exportation of a shipment |
Industrial hemp notice of cultivation (required by the Industrial Hemp Regulations) |
If you're a licence holder cultivating hemp, you must report the:
|
Upload your information in the "Reporting" section of the CTLS if you cultivated. This section allows you to report that no cultivation took place in the last year. |
|
Within 30 days after seeding |
Industrial hemp THC test results (required by the Industrial Hemp Regulations) |
If you're authorized and cultivated industrial hemp for seed, you must report the test results for the purpose of determining the concentration of THC in the flowering heads and leaves. |
If you're cultivating for seed: Upload your information in the "Reporting" section of the CTLS. |
|
Within 15 days after receiving THC results |
Reporting requirements to Canada Revenue Agency (CRA) (required by the Excise Act, 2001) |
For information on requirements under the Excise Act, 2001, refer to Cannabis duty: Completing a cannabis duty return. |
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Disclaimer: This guide outlines reporting obligations to Health Canada but doesn't cover all notices required under the Cannabis Act and its regulations. Depending on your licence type and circumstances, you may need to submit additional notices to the Minister, local authorities, your province or territory, or professional licensing authorities. Additionally, the Cannabis Regulations impose reporting obligations to other authorities, including the police, and you may have further responsibilities under federal, provincial, or territorial legislation, such as reporting to the Canada Revenue Agency. It's your responsibility to familiarize yourself with all applicable requirements.