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Grant for hosting free tax clinics

Expenses you can report

Overview

Your organization is encouraged to track and keep a record of all expenses incurred for the purpose of hosting or administering a free tax clinic in the Community Volunteer Income Tax Program (CVITP) or the Income Tax Assistance – Volunteer Program (ITAVP).

Your organization’s CVITP Grant application should include all eligible expenses for the relevant activity period. The grant may reimburse your organization up to a maximum of $1,000 worth of eligible expenses within the maximum payment amount.

The activity period for the 2021 CVITP Grant is from February 22nd to May 31, 2021.

Eligible expenses

Your organization may declare eligible expenses listed below:

  • Rental costs associated with acquiring space for your CVITP/ITAVP free tax clinic
  • Office stationery
    • For example: toner cartridges, postage, USB keys
  • Office supplies
    • For example: printers, shredders, locked file cabinets
  • Volunteer costs
    • For example: police record checks, parking, transportation
  • Human Resource costs
    • For example: security personnel, clinic coordinators, clinic administration staff
  • Free tax clinic promotion
    • For example: radio, social media, local newspaper
  • COVID-19 related costs
    • For example: personal protective equipment, sanitation supplies, Plexiglass dividers
  • Costs related to internet and(or) telephone use for your CVITP/ITAVP free tax clinic
    • For example: USB internet sticks, Wi-Fi routers, IT professional services, internet and(or) telephone use
    • Costs must be associated with increased usage of internet and(or) telephones related to tax clinic operation, such as additional lines or increased bandwidth

Ineligible or unsupported expenses

Costs unrelated to the organizing, administering, and hosting of your organization’s CVITP/ITAVP tax clinic are ineligible for reimbursement, including but not limited to:

  • Activities that support your organization’s ongoing or day-to-day business activities
  • Capital expenses related to your organization’s ongoing or day-to-day business activities
  • Activities in support of your organization’s regular maintenance or ongoing operation costs
  • Costs supported by other federal/provincial transfer payments
  • The purchase of any assets for more than the fair market value of the said asset
  • Expenses dated for outside of the relevant activity period
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