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Grant for hosting free tax clinics

Expenses for running a free tax clinic


Your organization is no longer required to record all expenses for hosting or administering a free tax clinic. However, any grant funding received should still go toward the cost of running a free tax clinic, or to assist in growing and expanding your tax clinic. Below is a list of eligible expenses.

The activity period for reporting the number of returns filed and the total amount of other government funding received is between June 1 until May 31 of each year.

Eligible expenses

The following expenses are considered eligible for the purposes of running a free tax clinic:

  • rental costs associated with acquiring space for your CVITP/ITAVP free tax clinic
  • office stationery
    • for example: toner cartridges, postage, USB keys
  • office supplies
    • for example: printers, shredders, locked file cabinets
  • volunteer costs
    • for example: police record checks, parking, transportation
  • human resources costs
    • for example: security personnel, clinic coordinators, clinic administration staff
  • free tax clinic promotion
    • for example: radio, social media, local newspaper
  • costs related to internet and/or telephone use for your CVITP/ITAVP free tax clinic
    • for example: USB internet sticks, Wi-Fi routers, IT professional services, internet and(or) telephone use
    • costs must be associated with increased usage of internet and(or) telephones related to tax clinic operation, such as additional lines or increased bandwidth
  • COVID-19 related costs
    • for example: personal protective equipment, sanitation supplies, plexiglass dividers

Ineligible or unsupported expenses

Costs unrelated to organizing, administering, and hosting your organization’s free tax clinic are not considered eligible. Examples of ineligible expenses include but not are not limited to:

  • activities that support your organization’s ongoing or day-to-day business activities
  • capital expenses related to your organization’s ongoing or day-to-day business activities
  • activities in support of your organization’s regular maintenance or ongoing operation costs
  • costs supported by other federal/provincial transfer payments
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