Instructions for completing schedules of bisphenol A pollution prevention planning notice: chapter A
Table of Contents
- B. Contact information
- C. Substance and activity information
- D. Achievement of risk management objectives and accounting of factors to consider
- E. Certification
- F. Waiver of the requirement to consider a factor or factors
- G. Time extension to prepare or implement a pollution prevention plan
- H. Confidential business information
- I. Useful links
Note: This document is intended to provide guidance only. It does not in any way supersede or modify the Canadian Environmental Protection Act, 1999 (CEPA 1999) or any Notice issued by the Minister of Environment under Section 56 of the Act requiring the preparation and implementation of a pollution prevention (P2) plan. In the event of an inconsistency between this document and CEPA 1999 or the P2 Notice issued by the Minister and published in the Canada Gazette, the Act and the P2 Notice prevail.
A. General instructions
These instructions are designed to accompany the "Notice Requiring the Preparation and Implementation of Pollution Prevention Plans with respect to Bisphenol A in Industrial Effluents", referred to as "the Notice" throughout this document. For additional information please see Section I "Useful Links" at the end of this document.
Certain forms must be submitted to the Minister of the Environment by the deadlines specified in the Notice. These forms are:
Schedule 1: Declaration That A Pollution Prevention Plan Has Been Prepared and Is Being Implemented (Subsection 58(1) of CEPA 1999); throughout these instructions, Schedule 1 is referred to as the Declaration of Preparation. Schedule 1 was due on January 31, 2013. Any person meeting the requirements of the notice after the date of publication is required to prepare and begin implementation of their plan within six months of becoming subject to the Notice.
Schedule 2: Request for Waiver of the Requirement to Consider a Factor or Factors (Subsection 56(5) of CEPA 1999). In the event that a person subject to a Notice is of the opinion that it is not reasonable or practicable to consider one or more of the factors specified in the Notice, that person may request a waiver of that factor from the Minister of the Environment by submitting Schedule 2. Such a request will only be considered if it is received on or before the deadline to prepare the plan as published in the Notice, not the deadline to submit the Schedule 1. Persons submitting such requests will receive a response informing them of the Minister's decision to grant or deny the request.
Schedule 3: Request for Time Extension (Subsection 56(3) of CEPA 1999). A person subject to a Notice may submit a request for an extension of the time specified in the Notice to prepare or implement a pollution prevention plan. In such cases, the person subject to the Notice must complete and submit Schedule 3 to the Minister of the Environment. Such a request will only be considered if it is received on or before the deadline to prepare (or implement) the plan as published in the Notice, not the deadline to submit the Schedule 1 (or Schedule 5). Persons submitting such requests will receive a response informing them of the Minister's decision to grant or deny the request. Note that the Minister of the Environment publishes in the Canada Gazette the name of any person for whom an extension is granted, the duration of the period of the extension, and whether the extension is for the preparation or implementation of the plan.
Schedule 4: Interim Progress Reports.
Interim Progress Report #1 was due on January 31, 2014.
Interim Progress Report #2 was due on January 31, 2015.
Interim Progress Report #3 was due on January 31, 2016.
In the event where a time extension is granted by the Minister of the Environment for a period longer than one year, Interim Progress Reports will have to be submitted by the person subject to the Notice on a yearly basis on or before January 31 each year for the length of the time extension. No interim progress report is required for facilities becoming subject to the Notice after the date of publication. However, if a time extension has been granted for more than one year, then an interim progress report is required to be submitted on or before January 31 each year for the length of the time extension.
Schedule 5: Declaration That a Pollution Prevention Plan Has Been Implemented (Subsection 58(2) of CEPA 1999); Schedule 5 is due on January 31, 2017. Any person meeting the requirements of the Notice after the date of publication is required to fully implement their plan within 24 months of becoming subject to the Notice.
Online reporting
Forms referred to in the Notice (Schedules 1 to 5) should be filled out electronically using the Pollution Prevention Planning Online Reporting Tool accessed through Environment and Climate Change Canada's (ECCC) Single Window Information Manager (SWIM).
Please note that the numbering and section titles have remained consistent with those of the published Notice, and the Online Reporting Tool's section titles have been included in parentheses where they differ from those of the Notice. For guidance on how to access SWIM, as well as additional guidance on submitting Schedules electronically, please refer to the following:
Important!
Your reporting requirements are considered complete when ECCC receives your certified schedule through the Pollution Prevention Planning Online Reporting Tool. Once you have successfully submitted your Schedule, an email confirmation message will be sent to the person submitting the Schedule via the SWIM account.
Amendments
In the event that information submitted in any Declaration or Interim Progress Report becomes false or misleading, an amended Declaration or amended Interim Progress Report must be filed within 30 days of the time that the information has become false or misleading.
Amendments to a previously submitted Schedule should be filled out electronically using the Pollution Prevention Planning Online Reporting Tool where you initially entered your Schedule.
Once you are in the Reporting Dashboard, a list of all your submitted Schedules will appear in the Reports section at the bottom of the screen. Select the Schedule that you would like to amend and click on the pencil at the end of the line to edit your Schedule. You will then be asked to specify the part(s) of the Schedule that you are amending as well as the reason(s) on the Certification page. After you have updated the relevant parts of your Schedule, you will need to resubmit your Schedule by going into the Certification page and clicking the Proceed to Submit and Submit buttons.
Public disclosure of information
For all Pollution Prevention Planning Notices, the submitted Schedules 1, 4 and 5, and amendments to such Schedules (where applicable) will be searchable on the P2 Planning online search tool. (See related section H. Confidential Business Information).
Information within the certification, general contact and technical contact sections will not be made publicly available.
As much of the information required in the Schedules 1, 4 and 5 is common or similar, these instructions provide part-by-part rather than form-by-form guidance. The beginning of each section of these instructions outlines those Schedules to which the information in that part of the Schedule applies.
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