Promotions

Direction on promotions during Active Posting Season 2020 in response to COVID-19

Please review frequently asked questions on CANFORGENS issued in relation to COVID-19. Download the CAF mobile application to access CANFORGENS outside the DWAN: Apple / Android.

A Canadian Armed Forces member’s career progression could include promotion to the next rank. Promotion depends on a number of factors, including performance, potential, language requirements, as well as operational standards. For answers to common questions about promotions, review the Frequently Asked Questions below. If you don’t find information specific to your situation, contact us.

  • How can I prepare for a promotion selection board?

    Selection boards usually convene on a yearly basis, in September.

    A selection board will evaluate you by comparing your performance with your peers of the same Military Occupational Structure Identification (MOSID). Rank and scores are set based on occupation-specific criteria.

    A selection board will consider information such as Performance Evaluation Reports (PERs), second language results, course reports, letters of commendation from formation or higher, as well as the Selection Board Personnel Record ResumeFootnote 1 . Selection board evaluations serve to establish lists for the selection of Regular Force members for promotion to the next higher rank and to grant new Terms of Service for the upcoming yearFootnote 2 .

    You do not attend meetings for your promotion selection board. However, you can take some steps beforehand to prepare:

    • Know your position’s responsibilities. Then do your job to the best of your ability.
    • Ask your supervisor(s) for feedback so you know what requires improvement.
    • Ensure that your PER describes accurately the work you have done during the last reporting period.
    • Meet with your orderly room staff to ensure your Guardian file and personnel records are up-to-date in your Member’s Personnel Record Resume (MPRR). For example, be sure to include any new course qualifications, posting history, second language results, and number of dependents. The accuracy of this information is crucial because the Selection Board Members do not have access to your personnel fileFootnote 3 .
    • Be sure to complete your annual interview with your career manager.
    • Consult your chain of command for information about your occupation’s scoring criteria (SCRITs).

    If you need more information, begin by engaging with your chain of command. If you receive new or additional information, you can provide this information to your career manager via your chain of command for consideration. In certain cases, this may result in a supplementary selection board.

  • I was not selected for a promotion. How can I have the decision reviewed?

    If you were not selected for a promotion, you can start by reviewing your Selection Board Results in the Employee Member Access Application (EMAA) that is accessible only on the Defence Team Intranet and asking for clarification through your chain of command. Your chain of command can contact your career manager to confirm the board reviewed all relevant documentation (for instance, Performance Evaluation Report [PERs], second language results, course reports, letters of commendation from formation or higher, as well as the Selection Board Personnel Record ResumeFootnote 4 ). If you feel something was missing from your file or that new developments have arisen, you should provide this information to your career manager via your chain of command for consideration.

    If you remain unsatisfied with the decision, you can submit a grievance. Refer to our Redress of Grievance information for more details.

    Note: Members who are being by-passed for promotion for medical reasons should refer to CANFORGEN 012/17 (DE-LINKING OF MEDICAL CONDITION FROM PROMOTION CRITERIA) and the related Questions/Answer page which are accessible only on the Defence Team Intranet for additional guidance. You can also discuss your circumstances with your Base or Wing Human Resources Administrator (HRA).


Note: You should not use this webpage as your sole information source on career management. This page is intended to provide information for your consideration in planning your CAF career. For more information on career questions and for policy clarification, consult your chain of command and career manager.

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