New workplace harassment and violence prevention regulations involving Defence Team Public Service Employees

Important note

If you believe that your life/physical safety, or that of someone you know in the workplace, is at immediate risk, please contact the Military Police if you are on a base, wing, or in a DND building. If not on DND property, call 911.

Submit a harassment or violence complaint: Notice of Occurrence form - Harassment and Violence in the Workplace.

Here you will find information regarding the latest regulations on workplace harassment and violence prevention within the Department of National Defence (DND), Canadian Armed Forces (CAF) and the rest of the federal public service.

To strengthen the policies that keep our employees safe, the Workplace Harassment and Violence Prevention Regulations (WHVPR), under the Canada Labour Code Part II, came into effect on Jan. 1, 2021. The new, stand-alone Regulations replace the existing Prevention of Violence framework outlined in the Canada Occupational Health and Safety (COHS) Regulations. The Regulations, strengthens provisions in the Canada Labour Code by putting in place one comprehensive approach that takes all forms of harassment and violence into consideration. The Regulations supersede previous policy and mechanisms in place until 31 Dec 2020.

They apply to all DND Public Service employees and Canadian Armed Forces members (CAF members) involved in an occurrence with a DND employee, or any person granted access to the workplace. The VCDS has been tasked with addressing the potential changes to the CAF harassment policies and programs. For now, DAOD 5012-0 Harassment Prevention and Resolution, and the Harassment Prevention and Resolution Instructions - PDF version (accessible only on the National Defence network), will continue to apply when occurrences only involves CAF members.

A working group will be stood up to conduct a holistic review of the CAF harassment and violence framework in order to modernize and align where possible with the new WHVPR. The working group will also be tasked with looking at opportunities to streamline and align existing interrelated mechanisms and programs.

Existing CAF programs, preventative measures, and support will remain in place to keep our Defence Team workplace free from physical and psychological harm.

Harassment and violence in the workplace, in any form, will not be tolerated. With that in mind, the Department of National Defence and the Canadian Armed Forces, along with all federal government employers, are committed to creating a workplace free of harassment and violence where all employees are treated with dignity, respect, and fairness.

On this page

Messages from DM and CDS

December 10, 2021 - BILL C-65(42-1) – New Regulations On Prevention Of Harassment And Violence In The Workplace

How do I submit a harassment or violence complaint

Notice of Occurrence Form - Harassment and Violence in the Workplace

For Public Service Employees

Speak to your manager or supervisor as soon as possible or you may submit the new “Notice of Occurrence” form to initiate a complaint process (form can be downloaded, filled out, and emailed to your manager or supervisor, who will respond within 7 days). Alternatively, you may notify the Designated Recipient verbally by calling 1-833-451-1604 for a secure voicemail box or you may submit the new “Notice of Occurrence” form  by email to DesignatedRecipientHVP-DestinataireDesignedelaPHV@forces.gc.ca .

For Military Members

Unless you have been involved in an occurrence with a Public Service employee, DAOD 5012-0 Harassment Prevention and Resolution, and the Harassment Prevention and Resolution Instructions - PDF version (accessible only on the National Defence network), will continue to apply. If you are involved in an occurrence with a Public Service employee, the above submission process is applicable.

Bill C-65 overview

Tools and templates

Defence Team Workplace Harassment and Violence Prevention Interim Policy

The new WHVPR mandate that employers create a Workplace Harassment and Violence Prevention Policy. The Defence Team has created an interim policy to meet regulatory requirements and which has come into effect as of January 2021. You can find the interim policy at the link below.

Defence Team Workplace Harassment and Violence Prevention Interim Policy

Ongoing work is being done by the Subcommittee of the National Health and Safety Policy Committee to complete a DAOD to eventually supersede the Interim Policy.

Questions and answers

New workplace harassment and violence prevention regulations: Questions and answers

Training

To support this policy, all Defence Team personnel must complete new mandatory training, offered by the Canada School of Public Service which must be completed at the earliest opportunity. All Defence Team employees have a responsibility to ensure they complete this training at the earliest opportunity. It will explain their rights and responsibilities and how they can ensure all members are treated with dignity and respect.

The mandatory training must be completed for:

We recognize that not all CAF members have access to GC campus, there is ongoing work to resolve the situation. More information for those who do not have access is coming soon.

Training for all Defence Team personnel

Harassment and Violence Prevention for Employees (W101)

Training for all Defence Team supervisors and managers, Workplace Health and Safety Committee Members, and Health and Safety Representatives

This course requires completion of W101 as a prerequisite: Harassment and Violence Prevention for Managers and Committees/Representatives (W102)

Training for Designated Recipients, Employers, and Harassment and Violence Specialists

This course requires completion of W101 and W102 as a prerequisite: Harassment and Violence Prevention for Designated Recipients and Employers (W103)

Helpful articles

The Workplace Harassment and Violence Prevention Centre of Expertise

The heart of the support services that are available within the Department is the new Workplace Harassment and Violence Prevention Centre of Expertise. This new office provides guidance to Defence Team personnel, develops training, and focuses on prevention initiatives.

If you have any questions regarding the new regulations, internal policies, procedures, support services, or prevention measures that are not answered by the “Questions and Answers” page, contact the Workplace Harassment and Violence Prevention Centre of Expertise via email at P-OTG.WHVPCoE@intern.mil.ca or call HR Connect RH at 1-833-RHR-MDND (1-833-747-6363).

Other support services and resources:

Useful terms and definitions

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