Expungement: Step 3 - Get your Military Conduct Sheet

Step 3 - Get your Military Conduct Sheet

Attention

Did one or more conviction(s) for which you are applying for expungement occur while you (or the deceased person) were a member of the Canadian Forces?

  • If NO, you are NOT required to get a Military Conduct Sheet. Continue to STEP 4.
  • If YES, you MUST get a certified, signed and dated copy of a Military Conduct Sheet by contacting the appropriate organization below.

For current Regular or Reserve Members

You must request a Military Conduct Sheet from your Commanding Officer.

For former Regular Members:

If you or the deceased person left the Canadian Forces on or after January 1, 1998, get it from the Department of National Defence's Access to Information and Privacy (ATIP) section under the Privacy Act:

Director, Access to Information and Privacy
National Defence Headquarters
Major-general George R. Pearkes Bldg.
101 Colonel By Drive
Ottawa, Ontario K1A 0K2
Personal Information Request Form

If you or the deceased person left the Canadian Forces before January 1, 1998, get it from Library and Archives Canada – ATIP section:

Access to Information, Privacy and Personnel Records Coordinator
Library and Archives Canada
395 Wellington Street
Ottawa, Ontario K1A 0N4
Telephone: 1-866-578-7777
Online requests and forms

For former Reserve Members:

If you or the deceased person left the Canadian Forces on or after March 1, 2008, get it from the Department of National Defence's Access to Information and Privacy (ATIP) section under the Privacy Act:

Director, Access to Information and Privacy
National Defence Headquarters
Major-general George R. Pearkes Bldg.
101 Colonel By Drive
Ottawa, Ontario K1A 0K2
Personal Information Request Form

If you or the deceased person left the Canadian Forces before March 1, 2008, get it from Library and Archives Canada – ATIP section:

Access to Information, Privacy and Personnel Records Coordinator
Library and Archives Canada
395 Wellington Street
Ottawa, Ontario K1A 0N4
Telephone: 1-866-578-7777
Online requests and forms

Make sure that your request to obtain a Military Conduct Sheet indicates that the purpose of your request is to apply for an expungement of convictions; and that it includes the following information:

If you are applying on your own behalf:

  • Your first and last name (if these have changed, please state your name at the time of your conviction);
  • Your date of birth;
  • Your Military Identification or Service Number;
  • Your enlistment and discharge dates;
  • Your signature

If you are applying on behalf of a deceased person:

  • The person’s first and last name (if these have changed, please state their complete name at the time of the conviction);
  • The person’s date of birth;
  • The person’s Military Identification or Service Number (if known);
  • The person’s enlistment and discharge dates (if known);
  • Your first and last name and signature as applicant;
  • A death certificate or other proof of death of the person on whose behalf you are applying;
  • Proof of your relationship with the deceased person.

If no conduct sheet exists or could be located, you must provide a letter from the Commanding Officer or the appropriate organization which indicates that no information is available.

If you were unable to obtain the Military Conduct Sheet (e.g.: the file was destroyed) or if the Military Conduct Sheet does not clearly demonstrate that all relevant criteria (see Step 1) for expungement are met, you must produce a sworn statement or solemn declaration (see Step 4).

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