Expungement: Step 3 - Get your Military Conduct Sheet
From: Parole Board of Canada
- 1. Check if you are eligible to apply
- 2. Get court and/or police documents
- 3. Get your Military Conduct Sheet
- 4. Prepare sworn statement or solemn declaration
- 5. Get photocopy of document to support your identity
- 6. Get photocopy of document to support your relationship with the deceased
- 7. Fill in and sign the Application form
- 8. Complete the checklist and mail your expungement application
Step 3 - Get your Military Conduct Sheet
Attention
Did one or more conviction(s) for which you are applying for expungement occur while you (or the deceased person) were a member of the Canadian Armed Forces?
- If NO, you are NOT required to get a Military Conduct Sheet. Continue to Step 4.
- If YES, you MUST get a certified, signed and dated copy of a Military Conduct Sheet by contacting the appropriate organization below.
For current Regular or Reserve Members
You must request a Military Conduct Sheet from your Commanding Officer.
For Former Regular Members:
If you or the deceased person left the Canadian Armed Forces on or after January 1, 1998, get it from the Department of National Defence's Access to Information and Privacy (ATIP) section under the Privacy Act:
Director, Access to Information and Privacy
National Defence Headquarters
Major-General George R. Pearkes Bldg.
101 Colonel By Drive
Ottawa, Ontario K1A 0K2
Personal Information Request Form
If you or the deceased person left the Canadian Armed Forces before January 1, 1998, contact the Library and Archives Canada ATIP Branch:
Access to Information and Privacy Branch
Library and Archives Canada
550 de la Cité Boulevard
Gatineau, Quebec J8T 0A7
For Former Reserve Members:
If you or the deceased person left the Canadian Armed Forces on or after March 1, 2008, get it from the Department of National Defence's Access to Information and Privacy (ATIP) section under the Privacy Act:
Director, Access to Information and Privacy
National Defence Headquarters
Major-General George R. Pearkes Bldg.
101 Colonel By Drive
Ottawa, Ontario K1A 0K2
Personal Information Request Form
If you or the deceased person left the Canadian Armed Forces before March 1, 2008, contact the Library and Archives Canada ATIP Branch:
Access to Information and Privacy Branch
Library and Archives Canada
550 de la Cité Boulevard
Gatineau, Quebec J8T 0A7
Online requests and forms
Make sure that your request to obtain a Military Conduct Sheet indicates that the purpose of your request is to apply for an expungement of convictions and that it includes the following information:
If you are applying on your own behalf:
- Your first and last name (if these have changed, please state your name at the time of your conviction);
- Your date of birth;
- Your Military Identification or Service Number;
- Your enlistment and discharge dates;
- Your signature.
If you are applying on behalf of a deceased person:
- The person’s first and last name (if these have changed, please state their complete name at the time of the conviction);
- The person’s date of birth;
- The person’s Military Identification or Service Number (if known);
- The person’s enlistment and discharge dates (if known);
- Your first and last name and signature as applicant;
- A death certificate or other proof of death of the person on whose behalf you are applying;
- Proof of your relationship with the deceased person.
If no conduct sheet exists or could be located, you must provide a letter from the Commanding Officer or the appropriate organization which indicates that no information is available.
IMPORTANT!
If you were unable to obtain the Military Conduct Sheet (e.g., the file was destroyed) or if the Military Conduct Sheet does not clearly demonstrate that all relevant criteria (see Step 1) for expungement are met, you must produce a sworn statement or solemn declaration (see Step 4).
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