Expungement: Step 6 - Get a photocopy of a document to support your relationship with the deceased

Step 6 - Get a photocopy of a document to support your relationship with the deceased

If you are applying for an expungement on behalf of a deceased person, you must also submit a copy of:

  1. any document which supports your relationship with the person.
    For example: If you are the deceased person’s son or daughter, you could provide a copy of your long form birth certificate to establish your relationship.

  2. the person’s death certificate.
    If you are unable to obtain a copy of a death certificate, another document may be provided, including a statement signed by a medical doctor, coroner or funeral director, or a Memorandum of Notification of Death issued by the Chief of National Defence Staff, among others.

Example of documents that can be provided to support your relationship in instances where an expungment order is being submitted on behalf of a deceased person

Documentation acceptable to show proof of relationship could include a:

  • Canadian long-form birth certificate
  • Baptismal certificate with parent’s name
  • Official document that names the applicant as a parent
  • Adoption certificate
  • Land transfer certificate
  • Excerpt of relevant passages of a Will
  • Property certificate
  • Protection mandate
  • Power of attorney (or letter of attorney)
  • Letter of guardianship
  • Certificate of appointment of estate trustee
  • Court judgement designating a tutor or curator
  • Death certificate
  • Newspaper obituary
  • Funeral notice
  • Official Notification from the Public Trustee for a Province Registration of Death; or
  • A notarial copy of Letters of Probate.

Example of documents that can be provided to confirm death, in instances where an expungement application is being submitted on behalf of a deceased person

Documentation acceptable to confirm death could include a:

  • Burial or Death Certificate
  • Certification of Death from another country
  • Life or Group Insurance Claim along with a statement signed by a medical doctor
  • Medical Certification of Death
  • Memorandum of Notification of Death issued by the Chief of National Defence Staff
  • Notarial copy of Letters of Probate
  • Official Notification from the Public Trustee for a Province Registration of Death
  • Statement of a medical doctor, coroner or funeral director
  • Statement of Verification of Death from the Department of Veterans Affairs
  • Newspaper obituary, or
  • A funeral notice.

Example of documents that can be provided to confirm one-year cohabitation (living together) for a spouse or common-law partner in instances where an expungement application is being submitted on behalf of a deceased person

Documentation acceptable to show proof of one-year cohabitation with the deceased person prior to death could include a:

  • Document showing a shared ownership of a residential property
  • Joint lease(s) or rental agreement(s) (in the name of the deceased person and the applicant)
  • Marriage certificate
  • Shared loan document (showing place of residence of deceased person and the applicant)
  • Bills for shared utility account, such as: gas, electricity, telephone, joint utility account
  • Letters (showing that the deceased person was living with the applicant at the same address within the 12 months prior to death)
  • Excerpt of relevant passages of a Will; or
  • Important documents for both of you showing the same address, such as drivers licences or insurance policies

The Parole Board of Canada will consider accepting any reasonable evidence that establishes your relationship with the deceased person and proof of death.

If you are unsure whether your documentation is acceptable, please contact the Parole Board of Canada through our toll-free line at 1-800-874-2652 or email at expungement-radiation@pbc-clcc.gc.ca.

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