Record Suspension: Step 3 – Get your Military Conduct Sheet

Step 3 – Get your Military Conduct Sheet

If you are not a current or past member of the Canadian Forces, Go to STEP 4.

If you are a current or past member of the Canadian Forces (Regular or Reserve) you must get a certified, signed and dated copy of your Military Conduct Sheet by contacting the appropriate organization below. If no conduct sheet exists, you must provide a letter from your Commanding Officer or the appropriate organization, which indicates that no information is available.

For Current Regular or Reserve Members:

You must request a Military Conduct Sheet from your Commanding Officer.

 

For former Regular Members:

If you left on or after January 1, 1998, contact the Department of National Defence Access to Information and Privacy (ATIP) Section under the Privacy Act:

Director Access to Information and Privacy
National Defence Headquarters
Major-general George R. Pearkes Bldg.
101 Colonel By Drive
Ottawa, Ontario K1A 0K2

Website: Personal Information Request Form

If you left before January 1, 1998, contact the Library and Archives Canada ATIP Section:

Access to Information, Privacy and Personnel Records Coordinator
Library and Archives Canada
395 Wellington Street
Ottawa, Ontario K1A 0N4

Website: Online requests and forms

For former Reserve Members:

If you left on or after March 1, 2008, contact the Department of National Defence Access to Information and Privacy (ATIP) Section under the Privacy Act:

Director Access to Information and Privacy
National Defence Headquarters
Major-general George R. Pearkes Bldg.
101 Colonel By Drive
Ottawa, Ontario K1A 0K2
Website: Personal Information Request Form

If you left before March 1, 2008, contact the Library and Archives Canada ATIP Section:

Access to Information, Privacy and Personnel Records Coordinator
Library and Archives Canada
395 Wellington Street
Ottawa, Ontario K1A 0N4
Website: Online requests and forms

IMPORTANT! 

  • Include all correspondence from your Commanding Officer, National Defence or Library and Archives Canada with your application.
  • Make sure that your request for your Military Conduct sheet includes the following information:
    • Shows that the reason for the request is for a Record Suspension Application;
    • Your first and last name. (If it has since changed, it must state your name at the time);
    • Your date of birth;
    • Your military Identification Number or Service Number;
    • Your signature;
    • Enlistment and discharge dates. 

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