DAOD 5002-11, Special Commissioning Plan

1. Introduction

Date of Issue: 2016-04-28

Application: This DAOD is an order that applies to officers and non-commissioned members (NCMs) of the Canadian Armed Forces (CAF members).

Supersession: CFAO 9-70, Special Commissioning Plan

Approval Authority: Chief of Military Personnel (CMP)

Enquiries: Director Personnel Generation Requirements (DPGR)

2. Overview and Plan Framework

Context

2.1 The CAF provides rewarding career opportunities for NCMs that allow for progression along flexible career paths. The CAF recognizes that some NCMs possess the academic requirements, the personal qualities and the potential to serve as officers and provides them with the opportunity to apply to undertake the military training required in order to develop and progress in an officer military occupation.

Purpose

2.2 The Special Commissioning Plan (SCP) is an officer production plan that enables the CAF to maintain the optimal trained effective strength and production levels of officers in military occupations by providing selected NCMs with the military training required for targeted officer military occupations. The SCP applies to serving NCMs of the Regular Force (Reg F) and the Primary Reserve (P Res), who possess an academic degree suitable for targeted officer military occupations and who have demonstrated performance and personal qualities indicative of officer potential. Eligibility for the SCP is generally the same for both the Reg F and the P Res, but the selection process differs, as set out in section 3 of this DAOD.

2.3 The SCP is not used to effect component or sub-component transfers.

Production Planning

2.4 The Reg F officer military occupations open to the SCP are subject to officer production requirements, which are determined by the Annual Military Occupation Review (AMOR) process set out in CAF Mil Pers Instr 01/08, Annual Military Occupation Review (AMOR). The SCP intake requirements are determined by the occupation authorities (OAs) and conveyed in the annual Strategic Intake Plan.

2.5 For the P Res, a vacant and permanent establishment position must exist for an officer military occupation.

3. Selection

General

3.1 An applicant for the SCP must be an NCM currently serving:

  1. in the Reg F in order to apply for a Reg F competition; or
  2. in the P Res in order to apply for a vacant position in the P Res.

Eligibility Criteria

3.2 The following table identifies the standards and requirements that an applicant of the Reg F or the P Res must meet to be eligible for the SCP:

An applicant must … Amplification
  • meet the minimum operational standards set out in DAOD 5023-1, Minimum Operational Standards Related to Universality of Service.
  • An applicant must hold a valid Fitness for Operational Requirements of CAF Employment (FORCE) evaluation or Common Military Task Fitness Evaluation on the date of application for the SCP and on the effective date of transfer.
  • meet the minimum medical standards for the targeted officer military occupation, set out in A-MD-154-000/FP-000, Canadian Armed Forces Medical Standards (CFP 154), Annex E.
  • The medical category of an applicant must be valid in accordance with CF Health Services Instruction 4000-21, Periodic and Other Health Assessments – Periods of Validity, on the date of application for the SCP and on the effective date of transfer.
  • meet the entry standards for the targeted officer military occupation.
  • See the entry standards under the “Recruiting & Selection” heading on the DPGR intranet site.
  • meet the special requirements identified in the officer military occupation specification for the targeted officer military occupation.
  • See the DPGR intranet site for the officer military occupation specifications.
  • not be subject to a remedial measure as set out in DAOD 5019-4, Remedial Measures, on the date of application for the SCP and on the effective date of transfer.
  • N/A.
  • successfully complete selection processing to measure cognitive ability, attributes and competencies to assess suitability for the targeted officer military occupation.
  • N/A.
  • have attained the operationally functional point in their currently assigned military occupation.
  • The “operationally functional point” is that point in the training progression of a CAF member when the CAF member has completed all qualifications required for first employment in their military occupation and is considered trained to an “operationally functional” level. The operationally functional point for each military occupation is set out in the military occupation specifications.

Note An NCM who meets all eligibility criteria may apply for one or more officer military occupations.

Time Remaining to Serve

3.3 An applicant of the Reg F must be able to serve, as of the effective date of transfer to the targeted military occupation, at least the number of years equal to the length of the variable initial engagement (VIE) specified for a direct entry officer (DEO) in that military occupation, as set out in ADM(HR-Mil) Instr 05/05, The New CF Regular Force Terms of Service, Annex A, Appendix 1 or any successor instrument. A selected Reg F applicant may be required to sign further terms of service (TOS) in accordance with the TOS sequence for the new officer military occupation.

3.4 An applicant of the P Res must be able to serve, as of the effective date of transfer to the targeted military occupation, at least two years or such longer period as a promotion authority may specify to permit employing the SCP officer upon completion of required military occupation training.

Academic Requirements

3.5 An applicant is required to possess an acceptable academic degree identified as the entry level requirement for the targeted officer military occupation, as stipulated in the entry standards for the officer military occupation. The academic degree must be from a Canadian university, college or other educational institution that has degree-granting authority accredited by a provincial or territorial ministry or a federal government department, or be a recognized degree from a foreign university or educational institution that has been evaluated as the equivalent of a Canadian degree. The applicant must provide any documentation necessary to establish their level of education in terms of the Canadian educational system.

Selection Process – Reg F

3.6 The following table outlines the selection process for the Reg F:

Step Who does it? Action
1 Determination of SCP intake requirements
  • OA
  • Determines and confirms the officer production requirements through the AMOR process.
  • DPGR
  • Verifies the officer production requirements through the AMOR process.
  • Publishes the annual Strategic Intake Plan, noting internal SCP officer production requirements.
2 Application
  • Applicant
  • Submits the SCP application and required supporting documentation to the commanding officer (CO).
  • CO
  • Ensures eligibility and suitability assessments are conducted (see Step 3).
  • Forwards the application, with recommendations, to the Director Military Careers Policy and Grievances (DMCPG) on completion of Step 3.
3 Eligibility and suitability assessment
  • Base or wing personnel selection officer (PSO)
  • Assesses applicant eligibility for the SCP.
  • Briefs the applicant on the conditions of the SCP.
  • Conducts the suitability assessment of the applicant for the targeted officer military occupation.
  • Recommends an officer military occupation assignment.
  • Returns the file to the CO for forwarding to the DMCPG.
4 Selection
  • DMCPG
  • Verifies applicant eligibility for the SCP.
  • Conducts selection processing.
  • Produces a numerical list for selection by order of merit.
  • Confirms assignment to the officer military occupation.
5 Offer
  • DMCPG
  • Generates an offer which stipulates the officer military occupation, required training and rank to be assigned.
6 Acceptance or refusal
  • Applicant
  • Either:
    – accepts the offer and proceeds
    to the next step; or
    – refuses the offer, which is the end of
    processing.
7 Promotion
  • DMCPG
  • Issues the posting and promotion instruction.
8 Basic Military Officer Qualification (BMOQ)
  • SCP officer
  • Attains the BMOQ if applicable.

Selection Process – P Res

3.7 The following table outlines the selection process for the P Res:

Step Who does it? Action
1 Determination of SCP intake requirements
  • OA
  • Determines and confirms the officer production requirements.
2 Application
  • Applicant
  • Submits the SCP application and required supporting documentation to the CO.
  • CO
  • Verifies that there is a vacant position for an officer.
  • Ensures eligibility and suitability assessments are conducted (see Step 3).
3 Eligibility and suitability assessment
  • Brigade, base or wing PSO
  • Assesses applicant’s eligibility for the SCP.
  • Briefs the applicant on the conditions of the SCP.
  • Conducts the suitability assessment of the applicant for the targeted officer military occupation.
  • Recommends an officer military occupation assignment.
  • Returns the file to the CO.
4 Recommendation
  • CO
  • Recommends applicants for selection by order of merit if the number of applicants exceeds the number of vacant positions.
  • Forwards applicant files to the officer commanding a command for approval.
5 Approval
  • Officer commanding a command
  • Verifies the requirement for SCP nominations, reviews nominations and approves selection and promotion.
6 Offer
  • CO
  • Extends the offer to the applicant.
7 Acceptance or refusal
  • Applicant
  • Either:
    – accepts the offer and proceeds to
    the next step; or
    – refuses the offer, which is the end of
    processing.
8 Promotion
  • CO
  • Promotes the applicant.
9 BMOQ
  • SCP officer
  • Attains the BMOQ if applicable.

Applicant Not Selected

3.8 If an applicant is not selected for the SCP but would like to apply again, the application process must be repeated for consideration for a subsequent competition for the Reg F or vacant position for the P Res, as applicable.

Role of the CO in Selection Process

3.9 The CO has an important role in the selection process. The CO evaluates the officer potential of each applicant and makes a recommendation that assists in determining officer potential. The recommendation should include substantive comments on the demonstrated officer-like qualities and potential of the applicant to perform as an officer. In the absence of substantive comments from the CO, it may be assumed that the applicant has relatively low potential for service as an officer compared to other applicants whose potential is well substantiated.

Right to Apply

3.10 If a position is available in a targeted officer military occupation, an NCM who meets all of the eligibility criteria has the right to submit an application for the SCP. If the CO or the PSO does not support the application, this should be clearly stated in the recommendation. However, the application of an NCM who meets the eligibility requirements must be forwarded to the selection authority unless withdrawn by the applicant.

Distinctive Environmental Uniform (DEU)

3.11 The DEU is confirmed upon selection for the SCP. An SCP officer normally retains the DEU of their former military occupation. If that uniform is not permitted within the targeted officer military occupation, a new DEU that matches the identity of the newly assigned officer military occupation (see A-DH-265-000/AG-001, Canadian Forces Dress Instructions) must be issued prior to the start of training.

Personnel Records Management

3.12 An applicant who is promoted under the SCP must have the designation “Spec Com” entered under the commissioning plan field (Comm Plan) for purposes of the Human Resources Management System.

4. Career Administration

Request for Prior Learning Assessment and Recognition (PLAR)

4.1 In order for an SCP officer to receive the BMOQ based on any equivalency already completed, the unit of the officer must submit a request for PLAR to the Canadian Defence Academy (CDA). In order for an SCP officer to receive any eligible military occupation training equivalency, if applicable, the unit of the officer must submit a request for PLAR to the OA for the officer military occupation.

Rank and Promotion

4.2 An NCM who has accepted an SCP offer is not normally eligible for further promotion in their NCM military occupation.

4.3 To be eligible for any promotion, an SCP officer must meet the conditions and standards in respect of promotion specified in applicable administrative orders and directives.

4.4 A selected applicant is appointed to the rank of officer cadet/naval cadet and transferred to the new officer military occupation prior to the start of any military training for the new officer military occupation.

4.5 The rank of officer cadet/naval cadet is held until the date that the BMOQ is attained or an equivalency is granted, upon which the SCP officer becomes eligible for promotion to the substantive rank of second lieutenant/acting sub-lieutenant. An SCP officer whose former rank immediately prior to accepting an offer under the SCP was sergeant/petty officer 2nd class or higher is simultaneously promoted to the substantive rank of lieutenant/sub-lieutenant. Simultaneous promotion to the substantive rank of lieutenant/sub-lieutenant also occurs for an SCP officer in an officer military occupation for which the applicant’s academic degree satisfies the requirements for promotion to that rank as stated in the officer military occupation specifications.

4.6 Eligibility for promotion to higher ranks occurs in accordance with officer military occupation specifications and applicable administrative orders and directives.

Component or Sub-Component Transfer After Commissioning

4.7 An officer who has been commissioned under the SCP may apply for component or sub-component transfer. Entitlements to rank, time credit for promotion and seniority are determined based on qualifying service as well as military and civilian competencies, in accordance with DAOD 5002-3, Component and Sub-Component Transfer. Entitlements to pay level and pay increment are based on qualifying service and are determined in accordance with CBI 204.015, Pay Increments.

5. Training

Military Training

5.1 An SCP officer must undergo military training until qualified in their officer military occupation. Within the P Res, the CO must:

  1. monitor and ensure that an SCP officer participates in required military occupation training; and
  2. conduct an administrative review (AR) in accordance with DAOD 5019-2, Administrative Review, if the officer fails to participate.

5.2 If an SCP officer undergoing military training fails to demonstrate sufficient progress in the training, the CO of the training establishment must:

  1. ensure that the SCP officer is adequately counselled on areas of weakness sufficiently in advance of the completion of the training to accommodate an improvement; and
  2. if sufficient improvement is not subsequently demonstrated by the SCP officer, immediately forward a full report to:
    – the training authority for the officer military occupation, for a Reg F member; or
    – the CO of the member, for a P Res member.

5.3 The report of failure to demonstrate sufficient progress in training must include a recommendation for the SCP officer to cease or repeat the training. An AR must be conducted in accordance with DAOD 5019-2. Possible outcomes include:

  1. repetition of the training period;
  2. transfer to another officer military occupation;
  3. relinquishment of rank in accordance with QR&O article 11.12, Relinquishment of Rank, and subsequent service as an NCM;
  4. component or sub-component transfer; or
  5. recommendation for compulsory release from the CAF in accordance with QR&O article 15.01, Release of Officers and Non-Commissioned Members.

Voluntary Withdrawal from Military Training

5.4 An SCP officer who decides to cease military occupation training may apply to withdraw from the SCP and:

  1. transfer to another officer military occupation;
  2. relinquish their officer rank in accordance with QR&O article 11.12 for subsequent service as an NCM;
  3. complete a component or sub-component transfer; or
  4. request release from the CAF.

Note Transfer to another officer military occupation or return to service as an NCM is subject to service requirements.

5.5 An application under paragraph 5.4 must be reviewed by the CO of the training establishment. The CO must forward a recommendation for a decision to:

  1. the training authority for the officer military occupation, in the case of a Reg F member; or
  2. the CO of the member, in the case of a P Res member.

Note A PSO recommendation must be obtained prior to making a decision.

6. Administration

Pay and Allowances

6.1 The pay and allowances of an SCP officer are prescribed in CBI Chapter 204, Pay of Officers and Non-Commissioned Members, and Chapter 205, Allowances for Officers and NCMs, respectively.

7. Consequences

Consequences of Non-Compliance

7.1 Non-compliance with this DAOD may have consequences for the CAF as an institution and for CAF members as individuals. Suspected non-compliance may be investigated. The nature and severity of the consequences resulting from actual non-compliance may be commensurate with the circumstances of the non-compliance.

8. Responsibilities

Table of Responsibilities

8.1 The following table identifies the responsibilities associated with this DAOD:

The… is or are responsible …
OAs
  • for the Reg F and P Res:
    – determining officer production requirements for their
    officer military occupations;
    – conducting PLARs to assess qualifying service and to
    identify courses,
    training and work experiences that are of value to
    the CAF; and
    – requesting determinations through the Director Pay
    Policy and Development for additional pay increments
    upon promotion in accordance with CBI 204.015.
training
authorities
  • for the Reg F:
    – conducting an AR if required for an SCP officer; and
    – taking appropriate administrative and career actions.
officers commanding commands
  • for the P Res:
    – verifying the requirement for selection for the SCP;
    – reviewing applications; and
    – approving selection and promotion.
Commander,
CDA
  • for the Reg F and P Res:
    – conducting PLARs for leadership training.
DPGR
  • for the Reg F and P Res:
    – reviewing and approving waivers to the officer
    military occupation entry standards in support
    of in-service selection requirements;
    – maintaining the SCP policy and responding to
    questions concerning policy issues and interpretation.
DMCPG
  • for the Reg F:
    – verifying the eligibility of SCP applicants, conducting
    selection and generating offers for those selected; and
    – issuing promotion instructions specifying required
    military occupation training for selected applicants
    who accept an offer.
brigade,
base
and wing
PSOs
  • for the Reg F and P Res:
    – assessing and making recommendations on the
    suitability of applicants for the SCP;
    – assisting COs in obtaining waivers of officer military
    occupation entry standards for SCP applicants; and
    – providing advice to COs and counselling applicants as
    required on educational and officer military occupation
    issues.
COs
  • for the Reg F and P Res:
    – recommending suitable applicants for the SCP;
    – obtaining any required waivers of officer military
    occupation entry standards from the DPGR
    for SCP applicants; and
    – requesting assessment of PLARs, qualifying service
    and pay increments for SCP applicants from the
    appropriate authorities;
  • for the P Res:
    – ensuring eligibility and suitability assessments are
    conducted,
    recommending applicants for selection by order of
    merit based on assigned assessment scores, and
    extending offers to those selected; and
    – conducting an AR for an SCP officer, if required,
    and taking the appropriate administrative and
    career actions.
SCP officers
  • completing required military occupation training.

9. References

Acts, Regulations, Central Agency Policies and Policy DAOD

Other References

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