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Summer Training Joining Instructions

Introduction

The purpose of these Joining Instructions is to provide all cadets who are attending summer training with the foundation needed to prepare for the training opportunity. Read each part in detail, including the Cadet Training Centre (CTC) page, with your parent(s)/guardian(s) to ensure that you understand what is expected during your time away.

Reading the Joining Instructions

These Joining Instructions have been written in a way that should be easy to navigate by bringing the most essential information to you first. For example, what you should bring, what you should expect, etc. This information is common for all CTCs across Canada.

Each CTC has a specific web page. If you are not sure which CTC you are going to, make sure to ask your Corps/Squadron staff.

What you will need to review

  1. A signed Offer of Participation Form from Fortress
  2. Summer Training Joining Instructions (this web page)
  3. Common Forms
  4. Cadet Training Centre (CTC) page

Public Health and Safety Measures

Read about our current Health and Safety measures related to COVID-19 and other communicable illnesses.

Preparing for Summer Training

Summer Training Briefing

Your local Corps/Squadron may provide you with a summer training briefing before you leave. You are encouraged to participate and ask questions to clarify course information with your staff. Make sure you bring your parent(s)/guardian(s) with you.

Each cadet will receive an Offer of Participation Form from their Corps/Squadron. Cadets shall present this form to the staff upon arrival at CTC. The following is an example of page four of an Offer of Participation Form:

Example - Offer of Participation Form

Text version follows

Offer of Participation - Text version

CAN Protected A

OFFER OF PARTICIPATION TRAINING AND ACTIVITIES SEA, ARMY AND AIR CADETS

SECTION 1 - PERSONAL INFORMATION

Please correct the information below with a pen, where necessary.

Cadet's Surname: LastName1131102

Cadet's Given name(s): FirstName1131102

Rank: PO1

CIN:1868395

Civic Address: Address99930003

City or Town: City99930003

Prov: ON

Postal Code: H0H0H0

Parent's Name: LastName1131103 FirstName1131103

Tel (day): ContactInfo115812876

Tel (evening):

Tel (other):

SECTION 2 - OFFER OF PARTICIPATION

Training or Activity Serial No. and Name: 236504: Sail 2

Location: HMCS ONTARIO CTC

From: 2024-07-01 To:2024-08-08

SECTION 3 - CADET’S ACKNOWLEDGEMENT

Do you accept the offer of participation described in Section 2?

_Yes _No

I, the undersigned, hereby acknowledge that:

  • this offer could be withdrawn if I fail to conduct myself in a way expected of a cadet;
  • I could be returned to unit (expelled) from the training or activity for misbehaviour, training failure, performance or medical reasons; and
  • I will be subjected to inspections and, if applicable, searches, as described in the previous pages of this form.

Cadet’s Signature:

Date:

SECTION 4 - PARENT/GUARDIAN CONSENT

This section is to be completed by the cadet if they have reached the age of majority in their province/territory.

Cadet's physical, medical or psychological condition confirmation

Have there been any changes to the cadet's physical, medical or psychological condition, including their medication, since we last verified it on 2024-01-15?

_YES – condition HAS changed _NO – condition has NOT changed

I, the undersigned, hereby:

  • consent to my child participating in the training or activity described in Section 2 above;
  • understand and accept the different aspects related to the training or activity, military familiarization, supervision during
  • visits and outings, food allergies, medical care, inspections and searches, and travel arrangements described in the previous pages of this form.

Name:

Signature:

Date:

SECTION 5 - ADDITIONAL CONTACT

Provide the particulars on individuals who can be contacted in case of emergency if parent(s)/guardian(s) can't be reached.

Name:

Relationship:

Tel:

SECTION 6 - FOR CORPS/SQUADRON USE ONLY

In Fortress:

  • enter the cadet's and parent(s)'/guardian(s)' answers;
  • amend, if required, the cadet or parent(s)'/guardian(s)' contact information; and
  • enter additional contact individuals, if applicable

Provide parent(s)/guardian(s), if applicable, a Detailed Health Questionnaire. Place the signed original version of this form in the cadet’s

personal file. Forward a signed copy of this form to the training or activity location, in accordance with the established procedure.

CAN Protected A

Code of Conduct

Cadet Code of Conduct [PDF - 193 KB]

Cadet Code of Conduct - Text version

Cadet Code of Conduct

Rank:

Last Name:

First Name:

Cadet Information Number:

Home Corps / Squadron:

  1. The Cadet Code of Conduct applies to all cadets in the Sea, Army and Air Cadet Program.
  2. The Cadets and Junior Canadian Rangers Group (CJCR Gp) is committed to providing an environment of mutual respect, dignity, and inclusion, where Cadets and adult leaders feel welcomed and have opportunities to contribute and achieve their full potential. To achieve this culture, we must be vigilant and ensure that cadet activities are free from all forms of discrimination, abuse, inappropriate conduct, and damaging behaviour. Your personal conduct while participating in the Cadet Program and during all related communications and activities must support and reinforce this culture.
  3. As you progress through the program you will learn regulations, policies, directives, orders, and instructions that provide direction and guidance regarding expected behaviours and unwanted, harmful behaviours. These are founded in Canadian and CJCR Gp ethics and values, with respecting the dignity of all persons as the primary required behaviour. As a cadet, you must act in ways that match these expected behaviours and those highlighted in this Code of Conduct.
  4. The Cadet Code of Conduct has been developed to provide an opportunity for you to:
    1. review and discuss key behaviours expected of you as a cadet;
    2. confirm your understanding of your responsibility to continue to learn and follow laws of Canada and CJCR Gp directives;
    3. confirm that you agree to behave in ways that align with the values of the CJCR Gp and as demonstrated in the Cadet Code of Conduct; and
    4. discuss possible outcomes that result from adhering to or not adhering to the Cadet Code of Conduct.
  5. While participating in the Cadet Program and during all related communications and activities, I will:
    1. set a positive example through my conduct with others, in-person and online. Be mindful of the impacts of my behaviour on others.
    2. be honest and treat others fairly, respecting physical boundaries, personal property and privacy.
    3. comply with all laws, regulations, policies, directives, orders, and instructions.
    4. communicate respectfully. Express myself in a non-aggressive manner and listen in ways that show respect for others.
    5. act in a safe manner, looking out for my safety and that of others.
    6. request the assistance of a senior cadet or adult staff member when I need help.
    7. report wrongdoing to an adult staff member as soon as possible. This includes, but is not limited to, unwanted and harmful behaviour such as harassment and abuse of a physical or sexual nature.
    8. be respectful of the environment and my surroundings.
    9. behave in a way that is consistent with this Code of Conduct while using electronic communications, including my use of social media, email, instant messaging, online chatting, websites, and texting, when communicating about cadet activities or members of the Cadet Program, even on my personal time.
    10. take care of clothing, materials and equipment loaned to me and ensure that I am wearing my uniform as outlined in the Cadet and Junior Canadian Rangers Dress Instructions.
  6. Taking part in behaviours outlined below is not permitted and will initiate an investigation that may result in a suspension during and after a full review. While participating in the Cadet Program and during all related communications and activities I will not:
    1. intentionally act in ways or make verbal or written comments that are critical or disrespectful of any person’s race, national or ethnic origin, skin colour, religion, age, gender, sexual orientation, marital status, family status, disability, gender identity or expression, genetic characteristics, or physical characteristics.
    2. engage in conduct of a sexual nature that causes or could cause harm to others, including physical contact, jokes, remarks or advances of a sexual nature, harassment of a sexual nature, and viewing, accessing distributing or displaying sexually explicit material.
    3. engage in romantic, sexual, or intimate conversations or personal relationships while participating in cadet activities. This behaviour is considered inappropriate in this setting and should not take place while at cadet activities or during any training or cadet related event.
    4. touch any other cadet or their belongings without their permission, except, when necessary, in an emergency.
    5. attempt to harass, bully, shame, or socially isolate others.
    6. take, distribute, or share pictures of others without consent.
    7. act in a way that is considered to be hateful. This includes, but is not limited to, using words, symbols or images that could cause or encourage, justify or promote violence or hatred against others.
    8. use or consume, tobacco, e-cigarettes, cannabis, alcohol, or illegal or non-prescription drugs, with the exception of over-the-counter drugs provided by your parent/guardian (i.e. Tylenol, Advil etc.).
    9. possess, purchase, or sell tobacco, e-cigarettes, cannabis, alcohol, or illegal or non-prescription drugs.
    10. share prescription medication with any other person.
    11. have any knife, gun, weapon, or ammunition in my possession unless authorized for use during a cadet activity.

Acknowledgement

  1. I acknowledge by my signature below that I have read and understand this Code of Conduct, have asked questions for clarification as required, and agree to abide by this Code of Conduct.

Date:

Cadet Signature (Print Name and Sign):

I have reviewed this code of conduct with the cadet and clarified their understanding of its content.

Date:

Staff Member (Print Name and Sign):

Date:

Parent/Guardian (Print Name and Sign) - Corps/Squadron only:

Packing for your course

The following guide will assist the cadet in packing for their course. Please refer to the Common Forms – Packing Checklist and follow this checklist so that you do not forget anything and avoid packing items that you do not need. The indicated quantity is the minimum amount you will need. Here are some key points:

Electronics and valuables

Record the information of any personal electronic devices or other valuables on the Common Form – Personal Valuable Property Log provided with this package. You are responsible for these items if you chose to bring them with you.

Training locations have rules governing the use of cell phones, smart devices, and any devices with video/audio recording capacity. The expectation is that you follow these rules or risk losing the privilege of using them during personal time.

You may take photos during your course. We encourage you to share your memories with families, friends, and your fellow cadets at home. However, this is subject to the approval of your training staff.

Baggage

All cadet baggage is subject to inspection upon arrival at the training location. This is to ensure that you have everything you need to be successful on your course. More information on the conduct of inspections is in CATO 12-50, Searches and Inspections of Cadets.

Dress

The standards of personal dress, appearance and grooming shall reflect credit on the individual and the Cadet Program. Cadets are expected to adhere to the Cadets and Junior Canadian Rangers Group (CJCR Gp) Dress Instructions. The CJCR Gp Dress Instructions are not intended to be overly restrictive, but to ensure the deportment and appearance of all cadets, on all occasions reflect credit on the Cadet Program and the individual.

Required uniforms:

Cadets are expected to have the following uniforms:

Field Training Uniform (FTU), Sea Training Uniform (STU) and civilian clothing are not authorized for traveling to or from summer training.

There will be no occasion requiring Ceremonial Orders of Dress during the summer training period. To prevent the loss of uniform items the following items of kit are not to be brought to the training location:

Civilian clothing

When packing your civilian clothing, your attire must be neat, tidy, and appropriately styled with no markings that could be deemed to be offensive or otherwise reflect discredit on the Canadian Cadet Organizations (CCO). Unnecessary clothing or items are discouraged, as individual personal storage areas are limited at the training location. Course cadets at a CTC may only be permitted to wear civilian clothing when signed out on a weekend pass.

Medical

The following will provide information related to medical requirements and expectations.

Medication

Cadets who take prescription medication, shall bring the medication in their original packaging and a copy of the prescription to the training location. It is your responsibility to ensure that you are taking medication as prescribed.

Any over-the-counter medication, such as allergy medication or pain relief, must also remain in its original packaging. All medication will be retained and controlled by course staff but made available to you when needed.

Parent(s)/Guardian(s) shall review and complete the cadet's Medication Record Form and ensure that the cadet presents the required documentation during intake in accordance with CATO 16-04, Procedures for Medication Management at a CSTC.

Cadets must arrive with their medication properly packaged, and have sufficient amounts for duration of the training dates plus 5 days. You may not have the ability to refill your prescriptions while on course.

Anaphylaxis protocol

Anaphylaxis is defined as a serious allergic reaction that can be rapid in onset and may cause death. It affects about 2% of the Canadian population, with the most common allergens being food and insect stings. Medical attention is needed right away, as this type of reaction can be life-threatening.

Cadets with serious allergies to insect stings or food must bring two (2) prescribed Anakit/Epipen/Allerject with them to the training location.

Cadets must hand-carry a copy of their Anaphylaxis Emergency Plan completed during their annual medical validation to the training location and always keep a copy on their person (with their emergency medication).

Medic-Alert bracelets / devices

It is highly recommended that all cadets with known medical conditions requiring immediate identification wear their Medical Alert devices (bracelets, necklaces, etc.) at all times.

Communications

A complete list of contact information is contained in the applicable CTC Page. This includes telephone numbers, email addresses, social media accounts, and a mailing address in case someone wants to send you a letter or care package.

Transportation

In most cases, we have arranged for you to get to/from the training location. Your method of transportation may be via bus, train, or aircraft. If you live close to the training location, you may be required to have your parent or guardian drop you off and pick you up. No cadet or staff cadet is authorized to drive their own vehicle and park at the training location.

Closer to your travel date, you will be provided with a travel itinerary from your Corps/Squadron. The travel itinerary will include a date, time, and location for your point of departure/arrival. Your travel itinerary will provide you with the location of a departure/arrival point close to you, affording you an opportunity for you to say farewell to your family and friends.

Requirements for transportation

Personal baggage must be clearly marked on its exterior, with a duplicate tag placed inside the container (duffle bag, suitcase, kit bag). Baggage restrictions may apply to cadets while travelling which is normally max weight of 23 Kg (50 lbs). Please consult your travel itinerary and the airline, train, or bus company. Any excess of the normal baggage entitlement will not be covered, and some airlines may not accept the excess baggage.

A cadet’s registered name at their Corps/Squadron must match the identification being carried. Commercial travel is booked using the cadet’s name and date of birth as it is registered at their Corps/Squadron in Fortress. Any discrepancies, such as short forms, preferred names, nicknames, or any other variation from their full legal name may result in being denied boarding.

When travelling by air

You should have one piece of photo identification issued by a Canadian federal, provincial or territorial government with your full name and date of birth or two pieces of identification (non photo) issued by a Canadian federal, provincial or territorial government. For more details regarding ID requirements see the Documents Needed for Travel.

Going home with family or friends

Once you graduate from your course or complete your activity, you must stay for a brief time to complete any last-minute end-of-course logistics. If you wish to go home with family or friends, training staff must be informed well in advance so they can make appropriate arrangements.

Training staff will not release a cadet to someone not authorized by a parent or legal guardian to take them from the training location.

Transportation home

Transportation back home is provided at no expense to you, or your family. Once we have planned your return travel details, we will inform your Corps/Squadron of the date, time, and arrival location for your pick-up. Please remember that delays may happen sometimes, but we will do our best to provide accurate timings.

Return to Unit (RTU)

Circumstances may arise during the training period where you may be removed from the training. This may be due to personal reasons (parental request, compassionate, medical), performance (training deficiencies), or misconduct. Additional information may be found in CATO 13-26, ​Return to Unit – Cadets.

In the event a decision is made to return a cadet to their unit:

Meals

Food will be provided to you for the duration of your course. Meals are typically provided in a cafeteria-style setting. This may change depending on your course, training location, or building availability.

Considerations for dietary restrictions may not be possible at each training location. Allergies, food sensitivities and chemical sensitivities may require an updated Detailed Health Questionnaire, and/or a Participation by a Cadet with a Food Sensitivity form to be reviewed by Regional Medical Staff. Each form is generated by your Corps/Squadron staff from Fortress. Other accommodations for religious reasons or dietary preferences may be offered by varied menu options. Those who are uncertain as to whether an accommodation can be made should seek clarification with the training location through their Corps/Squadron Commanding Officer (CO). Accommodations, where available, should be identified prior to the cadet’s arrival for training.

Housing

Depending on your activity or course and the training location, you may be housed in either soft-walled structures, or dormitory-style buildings. You may share a room with one to ten people in either a single or bunk-style bed. You will be provided with an area to store your personal items and clothing which could either be a closet, barrack box, or a locker.

Details regarding lodgings, washrooms, and changing facilities will be provided within the CTC page.

Attending training

The following will provide an overview of what to expect while attending the course. Learn more about Cadet Training Centre (CTC) Summer Courses. Additional information can be discussed with the staff and senior cadets of your Corps/Squadron.

Time-off

Only persons identified in the Time-Off Authorization and Consent Form may pick you up and take you off base during off-training hours. All details regarding time off can be found in the applicable CTC page.

Financial information

You will receive a Cadet Training Allocation that will be given to you via a direct deposit to a bank account. Cadets must have a bank account in their own name to receive this training allocation.

Upon arrival to the CTC, you must hand in:

Course cadets attending TDLC will not be paid a cadet training allocation as they will be attending virtually from their personal locations (home, cottage, etc).

Learn more about CATO 17-32, Cadet Training Allocation.

Cadet Training Centre (CTC) common services

Spiritual services

Each CTC has spiritual and religious services available to cadets. If you wish to practice your spiritual obligations, please let your staff know.

Health services

Health services for cadets are covered by their Provincial/Territorial Health Insurance Plan. All health-related expenses are covered by the Department of National Defence while attending in-house summer training courses.

Each CTC has medical staff available to cadets. Specific medical instructions and hours of operation will be provided by each CTC page.

Graduation and ceremonies

If you have family or friends who wish to see you graduate from your course or participate in special ceremonies, they are encouraged to do so. See the applicable CTC page for graduation dates, ceremonies, etc.

If you have family and/or friends who plan to attend these events, it is preferred that you advise training staff in advance so they can plan accordingly.

Common forms for CTC

The following forms must be complete and brought with you to the CTC:

Please note that these common forms may not be the only ones required for your course. Consult your CTC page for more information.

Cadet Training Centre (CTC) locations

Each CTC has a specific page that contains additional information specific to that location and the courses they offer. Learn more about the CTC you are attending:

Technology and Digital Learning Centre (TDLC)

The TDLC will be delivering eLearning Courses (2 weeks – 10 days, Monday to Friday). Learn more about the Technology and Digital Learning Centre (TDLC) courses.

Advanced Training and Staff Cadets

National Cadet Advisory Council (NCAC)

The NCAC provides the opportunity for the Command and senior CJCR Gp staff to engage directly with a group of senior cadets from across the country on a variety of Cadet Program related topics. NCAC participants are staff cadets and will be required to provide the same information as other staff cadets. Learn more about the National Cadet Advisory Council.

Staff Cadets (SCdt)

SCdt pre-requisites and additional information is contained within CJCR Gp Order 5530-5, Staff Cadet Employment.

Upon accepting a SCdt position and prior to the start of their employment period, SCdts will be required to provide a copy of their valid Social Insurance Number (SIN) card or paper copy and banking information to their Regional Cadet Support Unit (RSCU) J1 Staffing. A cadet selected for a SCdt position will not be authorized to begin their period of employment without first providing a valid SIN and personal bank account information to their RCSU J1 section.

Compensation rates for SCdts may be found in CANCDTGEN 010/24, Staff Cadet Employment Rates of Pay - 1 June 2024. All SCdts will receive a statement of earnings. Please note that errors and delays in returning paperwork may cause delays in pay.

SCdts are required to complete the same forms as course cadets found above.

SCdts are hired often without a determination of what role they will fill. A SCdt orientation is conducted to determine what role and corresponding rank a staff cadet may be promoted to.

The following checklist of items required specific to SCdts:

Submission of required information may be done by mail to your home RCSU staffing office or on Cadet365 through the online Submission Form.

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