Information about programs and information holdings

Canadian Heritage

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General information

Information about programs and information holdings

Information about programs and information holdings, formerly known as Info Source, provides information about the functions, programs, activities and related information holdings of government institutions subject to the Access to Information Act and the Privacy Act. It provides individuals and employees of the government (current and former) with relevant information to access personal information about themselves held by government institutions subject to the Privacy Act and to exercise their rights under the Privacy Act.

The Introduction to Information about programs and information holdings and an index of institutions subject to the Access to Information Act and the Privacy Act are available centrally.

The Access to Information Act and the Privacy Act assign overall responsibility to the President of Treasury Board (as the designated Minister) for the government-wide administration of the legislation.

Background

The Department of Canadian Heritage was created on June 25, 1993. The Department of Canadian Heritage Act establishing the Department of Canadian Heritage and amending or repealing certain other associated acts was proclaimed on June 12, 1996.

The Minister of Canadian Heritage is accountable to Parliament for the Department and the 18 other organizations that make up the Canadian Heritage portfolio.

Responsibilities

The Department of Canadian Heritage is responsible for formulating and implementing cultural policies related to copyright, foreign investment and broadcasting, as well as policies related to arts, heritage, official languages, sports, state ceremonial and protocol, and Canadian symbols. The Department's main activities involve funding community and other third-party organizations to promote the benefits of culture, identity, and sport for Canadians.

Mandate and priorities

Vision and mission

Core responsibilities and program inventory

Creativity, arts and culture

Arts

The Arts Program improves Canadians' opportunities to engage with the arts, contributes to the resilience of the arts sector and deepens the connections between cultural organizations and their communities. This program encourages access and participation, resilience and excellence in the arts for all Canadians by supporting institutions that offer artists and performers training of the highest calibre in preparation for professional careers, the presentation of professional arts festivals or performing arts series, the improvement of arts and heritage infrastructure, the improvement of business practices of arts and heritage organizations, and the development of partnerships in the sector. Policy, legislative and regulatory measures targeting the Canadian arts sector also further this Program's objectives.

Arts - administration

Description: includes records relating to the development of the arts in Canada through policies and programs that support not-for-profit professional arts sector organizations and encourage access and participation to a variety of artistic activities. Records contain research and analyses on professional performing and visual arts, as well as financial support, Status of the Artist Legislation and the National Arts Service Organization related issues. Also contains information on analyses of trends related to arts organizations nationally and internationally.

Document types: application files (including incorporation documents, the organization's constitution and bylaws, financial statements and contact information), briefing notes, correspondence, annual reports, business plans, contracts, evaluations, fact sheets, reports, invitation fiches, invoices, legislation, media lines, memoranda of understanding, policy papers, presentations, speeches, procedures, and surveys.

Record number: PCH ACI 010

Arts, Culture and Diversity Program

The Arts, Culture and Diversity Program aims to contribute to the development of the arts and culture sector through financial support to projects that recognize the contribution of arts and culture to Canadian society and preserving the independence and diversity of arts and culture abroad.

Arts, Culture and Diversity Program – financial support

Description: includes records on financial support provided to the Canadian Conference for the Arts and the Coalition for Cultural Diversity - the program's two clients. Information includes documents submitted by applicants for financial assistance for projects that are consistent with program objectives. The documents include information on the applicants, the incorporation and financial status of the organizations involved, governance and accountability.

Note: this sub-program ended in March 2013.

Document types: application files (including incorporation documentation, organization constitutions and by-laws, financial statements, contact information, project summary information, plans, letters of support and budgets); other program records (including final project reports and evaluations, program evaluation reports and recommendations, surveys, contribution agreements and correspondence (letters, memoranda, email, briefing notes)).

Record number: PCH ACI 005

Canada Arts Presentation Fund

The Canada Arts Presentation Fund gives Canadians access to a variety of professional artistic experiences in their communities. It provides financial assistance to Canadian not-for-profit organizations that professionally present arts festivals or performing arts series, as well as their support organizations. The Canada Arts Presentation Fund also supports the emerging presenters and presenter support organizations whose activities target underserved communities or artistic practices. The goal is to allow Canadians from all regions of the country to engage in and value a variety of professional artistic experiences.

Canada Arts Presentation Fund – financial support

Description: includes records related to the development, administration and delivery of a program for arts organizations that present, in a professional manner, arts festivals or performing arts series and arts presentations. The program is made up of three components: the Programming Support Component, the Development Support Component and the Fathers of Confederation Building Trust Component (a single-recipient component that supports the activities of the Confederation Centre of the Arts in Charlottetown, Prince Edward Island). Files contain information on the applicants, which are not-for-profit, incorporated Canadian organizations and supporting presenters organizations. Files may also contain governance, accountability, incorporation and financial information.

Document types: application files (including incorporation documents, the organization's constitution and bylaws, financial statements, contact information, project summary, business plans and budgets); other program-related records such as project and activity reports, evaluations, audits, surveys, contracts, grant or contribution agreements, and correspondence (emails, letters, briefing notes, fact sheets, media lines and question period notes).

Record number: PCH ACI 015

Canada Arts Training Fund

The Canada Arts Training Fund contributes to the development of Canadian creators and future cultural leaders of the Canadian arts sector by supporting the training of artists with high potential through institutions that offer training of the highest calibre. It provides financial assistance to Canadian not-for-profit institutions that specialize in providing focused, intensive and practice-based studies. These schools offer professional training at the highest level in disciplines such as dance, theatre, circus arts, visual arts and music (opera, orchestral), etc. It also provides financial support to some training that reflects Indigenous and ethnocultural artistic practices. Canadians and the world benefit from high-quality artistic achievements by Canadian artists trained in Canada at institutions funded through the Sub-Program.

Canada Arts Training Fund – financial support

Description: includes records related to the development, administration and delivery of a program that contributes to the development of Canadian creators and future leaders of the arts sector by supporting institutions that offer arts training of the highest calibre. Files include governance, accountability, incorporation and operational records of professional arts training organizations.

Document types: application files (including incorporation documents, the organization's constitution and bylaws, financial statements, contact information, project summary, business plans and budgets); other program-related records such as project and activity reports, evaluations, audits, surveys, contracts, grant or contribution agreements, and correspondence (emails, letters, briefing notes, fact sheets, media lines and question period notes).

Format: website, DVDs.

Record number: PCH ACI 100

Canada Cultural Investment Fund

The Canada Cultural Investment Fund aims to help arts and heritage organizations build and diversify their revenue streams, improve their business practices, and assists them in being better rooted and recognized in their communities. This is achieved through three components. The Endowment Incentives component provides grants to match private sector funds raised on behalf of professional, not-for-profit arts organizations. The Strategic Initiatives component provides financial assistance to projects that strengthen business practices of multiple partner organizations. The Limited Support to Endangered Arts Organizations is a rarely used component which allows the federal government to partner with other levels of government and the private sector to help an arts organization move from near bankruptcy to sustainability if they have an appropriate business strategy.

Canada Cultural Investment Fund – financial support

Description: includes records on the development, administration and delivery of a financial assistance program for Canadian not-for-profit professional arts and heritage organizations and for Indigenous organizations. The Program includes three components: Endowment Incentives, Strategic Initiatives, and Limited Support to Endangered Arts Organizations. Information includes documents submitted by applicants to gain financial support for projects consistent with program objectives. Depending on the component, files contain information on the applicants, planned projects, governance and accountability rules.

Document types: application files (including incorporation documents, the organization's constitution and bylaws, financial statements, contact information, project summary, business plans and budgets); other program-related records such as project and activity reports, evaluations, audits, surveys, contracts, grant or contribution agreements, and correspondence (emails, letters, briefing notes, fact sheets, media lines and question period notes).

Format: websites, databases, DVDs, CDs and USB keys.

Record number: PCH ACI 050

Canada Cultural Spaces Fund

The Canada Cultural Spaces Fund seeks to improve the physical conditions for arts and heritage related creation, collaboration, presentation, preservation and exhibition and to increase and improve access for Canadians to arts and culture. To achieve these objectives, the Canada Cultural Spaces Fund provides financial assistance in the form of grants and contributions for infrastructure projects to not-for-profit professional arts and heritage organizations, not-for-profit organizations developing and managing creative hubs, provincial and municipal governments and their agencies with a mandate for arts and heritage, or equivalent Indigenous peoples' institutions.

Canada Cultural Spaces Fund – financial support

Description: includes records related to the development, administration and delivery of a program that supports projects to build or renovate cultural infrastructure, purchase specialized equipment or conduct feasibility studies. Also contains incorporation information, information on rules of governance, accountability and applicant activities.

Document types: application files (including incorporation documents, the organization's constitution and bylaws, financial statements, contact information, project summary, business plans and budgets); other program-related records such as project and activity reports, evaluations, audits, surveys, contracts, grant or contribution agreements, and correspondence (emails, letters, briefing notes, fact sheets, media lines and question period notes).

Record number: PCH ACI 080

Fathers of Confederation Buildings Trust

The Fathers of Confederation Buildings Trust Program, a single-recipient program of the Department of Canadian Heritage, supports the Confederation Centre of the Arts (the Centre), an arts and heritage facility in Charlottetown, Prince Edward Island. Charlottetown Conference. The Centre is the only national memorial to the Fathers of Confederation and commemoration of the "Birthplace of Confederation."

Fathers of Confederation Buildings Trust – financial support

Description: includes records on the Trust that operates the facilities and supports the activities of the Confederation Centre of the Arts in Prince Edward Island. The Centre offers visual and performing arts and heritage programming. The information pertains to the applicant, financial support and funding applications, incorporation, activities, governance and accountability.

Note: ended in October 2014

Document types: annual reports, financial statements, correspondence, contribution agreements, briefing notes, fact sheets, evaluations, question period notes, recommendations, media lines, and reports.

Record number: PCH ACI 085

Harbourfront Centre Funding Program

The Harbourfront Centre Funding Program is a single-recipient program that provides operating funding to the Harbourfront Centre. The Harbourfront Centre creates cultural and artistic events and activities to enliven, educate and entertain the public on Toronto's waterfront. Its mission is to nurture the growth of new cultural expression, stimulate Canadian and international interchange and provide a dynamic, accessible environment for the public to experience the marvels of the creative imagination.

Harbourfront Centre Funding Program – financial support

Description: includes records on Harbourfront Centre, which offers programming in the arts, culture, education and recreation on the Toronto waterfront. Files may also contain incorporation, governance and accountability as well as financial information.

Document types: includes incorporation documents, the organization's constitution and bylaws, financial statements, contact information, project summary, business plans and budgets); other program-related records such as project and activity reports, evaluations, audits, surveys, contracts, grant or contribution agreements, and correspondence (emails, letters, briefing notes, fact sheets, media lines and question period notes).

Cultural Industries Support and Development

This program fosters the creation, development of, access to, and consumption of diverse Canadian cultural content at home and abroad. Through the delivery of grants, contributions and certification for tax credit purposes, the Department ensures that a wide range of Canadian content is produced and marketed across a variety of media, including books, periodicals, music, film and television, and innovative applications on multiple platforms. It encourages sound and sustainable business and industry practices and the establishment of partnerships at the national and international levels. This program co-administers two refundable tax credit programs with the Canada Revenue Agency through audiovisual production certification. It also provides advice on policies, legislation and regulatory measures for cultural industries.

Canada Book Fund

The Canada Book Fund supports the activities of Canadian book publishers and other sectors of the book industry to ensure access to a broad range of Canadian-authored books. Support is delivered through the following two streams of funding.

Support for Publishers provides funding distributed primarily through a formula that rewards success in delivering content that Canadians value. This funding contributes to the ongoing production and marketing of Canadian-authored books by offsetting the high costs of publishing in Canada and building the capacity and competitiveness of the sector.

Support for Organizations provides funding to develop the Canadian book industry and the market for its products by assisting industry associations and related organizations to undertake collective projects offering broad benefits to the industry and, ultimately, to readers everywhere.

This Sub-Program uses funding from the following transfer payments: Grants under the Canada Book Fund and Contributions under the Canada Book Fund.

Canada Book Fund – financial support

Description: includes records related to the program's two components: Support for Publishers and Support for Organizations. Also includes records related to the development, administration and delivery of the program to ensure access to Canadian-authored books that reflect Canada's cultural diversity and linguistic duality in Canada and abroad. Files contain information on applicants, activities and the incorporation and financial status of applicants (book publishers or other industry groups). The program also maintains database applications with similar information on each applicant, as well as records related to program management.

Note: former name: Book Publishing Industry Development Program

Document types: funding agreements, funding applications, brochures, business plans, catalogues, consultations, contracts, correspondence (briefing notes, email, letters, memoranda), evaluation criteria, evaluations, fact sheets, final reports, financial reports, financial statements, invitation fiches, invoices, learning materials, legal opinions, newsletters, plans (project plans), policy papers, procedures, program evaluations, program guides, questionnaires, proposals, project proposals, presentations, recommendations, reports (activity reports, audit reports, market reports, project reports, research reports).

Record Number: PCH ACI 025

Book Policy

Description: includes records related to the book industry in Canada and in the international context, including the marketing and promotion of Canadian authored books in Canada and internationally; the Canadian book supply chain; foreign investment; associations relevant to the book industry; conferences; task forces and study groups.

Document types: agendas, annual reports, biographies, brochures, business plans, catalogues, consultations, contracts, correspondence (briefing notes, email, letters, memoranda), evaluation criteria, evaluations, fact sheets, inventories, invitation fiches, invoices, learning materials, legal opinions, legislation and regulations, media summaries, memoranda of understanding, minutes, newsletters, policy papers, procedures, program evaluations, program guides, questionnaires, question period notes, presentations, recommendations, reports (market reports, research reports, statistical reports, technical reports), speeches, and surveys.

Record Number: PCH ACI 020

Canada Interactive Fund

The Canada Interactive Fund (CIF) provides funding for the creation of online Canadian content developed by Official Language Minority Community (OLMC), Aboriginal, ethnocultural and other not-for-profit cultural organizations by focusing on the creation of interactive cultural products and applications. Examples of projects supported under the CIF would have been where not-for-profit cultural organization partners with a targeted community to develop a living history of a community which combines a blog, an interactive timeline, community photos and stories of individual members. As Canadians increasingly adopt new technologies, the CIF was needed to ensure that OLMC, Aboriginal, ethnocultural and other not-for-profit cultural organizations contribute to leading-edge content online. This will complemented action the Government has taken to update cultural programs, in particular the CMF, which ensures the for-profit sector to create and distribute Canadian programming on multiple platforms.

Canada Interactive Fund – financial support

Description: includes records related to the development, administration and delivery of a financial assistance program to support the creation of online Canadian interactive content developed by Official Language Minority Community, Aboriginal, ethnocultural and other not-for-profit cultural organizations. The documents also focus on governance, incorporation and operational records of applicant organizations, financial information and accountability.

Note: ended March 2012

Document types: applications for funding, guidelines and program guides, funding agreements, project technical reports, financial statements, budgets, correspondence, reports, fact sheets, briefing notes, question period notes, procedures, project reports, evaluation reports, and recommendations.

Record number: PCH ACI 110

Canada Media Fund

The Canada Media Fund, is funded by the Government of Canada and the cable, satellite distributors and the Internet Protocol Television. It supports the creation of digital content across multiple platforms such as television, wireless devices or the Internet.  The Canada Media Fund focuses investments on the creation of content Canadians want, and harnesses the opportunities provided by new technologies to deliver content to Canadians where and when they want it. Organizations supported by the Canada Media Fund include, but are not limited to, Canadian television and digital media production companies. Canadians as consumers of convergent programs and creators of leading-edge content and applications represent the ultimate target group. Indigenous communities, official language minority communities and other diverse language groups are also targeted by specific production funding envelopes.

Canada Media Fund – financial support

Description: includes records related to the program which supports the creation of digital across multiple platforms, such as television, wireless devices or the Internet. Records also include information on governance, incorporation and operational records of the Canada Media Fund, as required by the contribution agreement between the corporation and the Government of Canada, including financial and accountability information.

Note: former name: Canada New Media Fund; Canadian Television Fund.

Document types: contribution opinions, correspondence, evaluations and recommendations, legal opinions, briefing notes, question period notes, policy papers, fact sheets, reports, and presentations.

Record number: PCH ACI 045

Canada Music Fund

The Canada Music Fund supports the activities of Canadian music, artists and entrepreneurs aimed at increasing the creation of and access to a diversity of Canadian music for audiences everywhere by enhancing the sector's ability to compete in domestic and international markets. This support is delivered through the several components.

Music Entrepreneur provides funding to Canadian music entrepreneurs as well as for not-for-profit national service organizations in support of the creation, publishing, production, distribution or marketing of Canadian music, including touring related activities

New Musical Works provides funding to Canadian music artists and entrepreneurs for the creation, publishing, production, distribution or marketing of Canadian music, including touring related activities, music showcases and business development activities

Collective Initiatives provides funding to Canadian not-for-profit organizations as well as music entrepreneurs in support of a diverse range of collective activities aiming to enhance the visibility and accessibility of Canadian music; and

Canadian Music Memories provides funding for the preservation of Canada's musical heritage for future generations.

This Sub-Program uses funding from the following transfer payments: Grants and Contributions under the Canada Music Fund.

Canada Music Fund – financial support

Description: includes records related to the administration, development and delivery of the Canada Music Fund, including information on the four program components: New Musical Works, Collective Initiatives, Canadian Music Memories, and Music Entrepreneur. Under the Music Entrepreneur component, records contain information on the activities, incorporation and financial status of companies and industry groups funded and funding applications submitted to Canadian Heritage by Canadian music entrepreneurs and national service organizations. All records related to applications to the other three components are held by the appropriate third-party administrator of that component.

Document types: agendas, final reports, audit reports, business plans, contracts, correspondence (briefing notes, email, letters, memoranda), evaluation criteria, evaluations, financial reports, funding applications, legal opinions, minutes, contribution agreements, memoranda of understanding, reports, and statements of work.

Format: CDs, Web site, databases.

Record number: PCH ACI 040

Music Policy

Description: includes records related to the development of policies and programs pertaining to the Canadian music industry, including information on Canadian and foreign policies and programs, industry initiatives, stakeholders and policy issues. Information is collected and created on music policy in Canada and in the international context, Canadian ownership, imports and exports, copyright, Canadian content, Canadian Radio-television and Telecommunications Commission, music industry associations, foreign investment policies, tax issues, training and development.

Document types: agendas, annual reports, business plans, contracts, correspondence (briefing notes, emails, letters, memoranda), fact sheets, invitation fiches, legal opinions, minutes, policy papers, question period fiches, statements of work, reports, statistics.

Record number: PCH ACI 095

Canada Periodical Fund

The Canada Periodical Fund supports the activities of Canadian magazine and non-daily newspaper publishers and organizations to ensure that Canadians have access to diverse Canadian magazines and non-daily newspapers. The Fund is delivered through three components.

Aid to Publishers provides formula funding to Canadian print magazines and non-daily newspapers for publishing activities, such as distribution, content creation, online activities and business development

Business Innovation provides funding to print magazines and digital periodicals for business development and innovation projects

Collective Initiatives provides funding to Canadian magazines and non-daily newspaper organizations for industry-wide projects to increase the overall sustainability of the Canadian magazine and non-daily newspaper industries.

This Sub-Program uses funding from the following transfer payments: Grants under the Canada Periodical Fund and Contributions under the Canada Periodical Fund.

Canada Periodical Fund – financial support

Description: includes records related to the program's three components. Funding applications are submitted by the Canadian magazine and non-daily newspaper publishers and their industry associations. Information pertains to the development, administration and delivery of a program for funding applications, analyzing these applications, governance and accountability.

Note: former names: Canada Magazine Fund; Publications Assistance Program

Document types: funding applications, financial statements, samples of periodicals, incorporation documents, contribution agreements, audited circulation statements, business and marketing plans, activity reports, summaries, correspondence (letters and email), evaluation criteria, fact sheets, invoices, learning materials, legal opinions, policy papers, questionnaires, presentations, recommendations, reports.

Record number: PCH ACI 035

Periodical Policy

Description: includes records related to program policy in support of the Canadian magazine and newspaper industries, including legislative measures, international trade cases affecting periodicals, industry associations, conferences, stakeholder consultations, industry reports and statistics.

Document types: applicant guides, consultations, contracts, briefing notes, correspondence (letters and email), memoranda, fact sheets, invitation fiches, legal opinions, memoranda of understanding, policy papers, presentations, program evaluations, question period fiches, reports (audit reports, research, statistical reports), speeches, surveys.

Record number: PCH ACI 105

Film or Video Production Tax Credits

The Canadian Audio-Visual Certification Office (CAVCO) administers, with the Canada Revenue Agency, two Refundable tax credit programs to support the film and television production industry in Canada.

The Canadian Film or Video Production Tax Credit (CPTC) encourages the creation of Canadian programming and the development of an active domestic independent production sector. It is available to Canadian production companies for productions qualified as Canadian content; qualified productions must meet specific criteria for key creative personnel and production costs. The CPTC is available at a rate of 25 percent of the qualified labour expenditure.

The Film or Video Production Services Tax Credit (PSTC) encourages the employment of Canadians by taxable Canadian or foreign-owned corporations with a permanent establishment in Canada. The PSTC is equal to 16 percent of salary and wages paid to Canadian residents or taxable Canadian corporations for services provided to the production in Canada.

Film or Video Production Tax Credits – financial support

Description: includes records related to the application to the CPTC or PSTC programs that contain individual application forms and all required supporting documentation. General records include information on policy issues and administrative issues not related to specific applications.

Document types: affidavits, agreements, annual reports, applications, audiovisual documents, business plans, consultations, contracts, correspondence (briefing notes, email, letters, memoranda), credit lists, databases, evaluation criteria, evaluations, fact sheets, financial reports, financial statements, forms, inventories, invitation fiches, invoices, legal opinions, legislation and regulations, manuals, media summaries, memoranda of understanding, minutes, plans, procedures, program evaluations, program guides, question period notes, proposals, presentations, recommendations, reports (activity reports, audit reports, statistical reports, technical reports), scenarios, speeches, statements of work, surveys.

Format: website, DVDs, videos, databases.

Record number: PCH ACI 055

TV5

TV5 supports the international TV5 partnership with France, Fédération Wallonie-Bruxelles, Switzerland, Québec and Canada. TV5 enables Canadian productions to be presented around the world through TV5MONDE. Moreover, through TV5 Québec Canada, it provides Canadians with access to a rich diversity of programming from the international Francophonie. This Sub-Program uses funding from the following transfer payments: Grant to TV5MONDE and Contribution to TV5 Québec Canada.

TV5 – administration

Description: includes records related to TV5. TV5 has two operators: TV5MONDE and TV5 Québec Canada. Canada, through the Department of Canadian Heritage, provides financial support to TV5MONDE in order to ensure international showcasing of French-language Canadian television programs. Canada's financial contribution to TV5 Québec Canada is also managed by the Department in order to give Canadians access to unique programming from the international Francophonie.

Document types: business/strategic plans, financial reports, budgets, policy recommendations, briefing notes, fact sheets, grant and contribution agreements, rules and status, question period notes, media lines, media clippings, studies, TV5 programming data and analysis, policy papers, legal advice, presentations, speeches and correspondence (letters, memos, email messages, etc.).

Record number: PCH ACI 125

Cultural Marketplace Framework

This program supports marketplace conditions for a strong, innovative and competitive cultural sector. This is accomplished through measures that foster the creation of and access to diverse Canadian cultural content that is valued at home and abroad. The program conducts monitoring, research and analysis of emerging trends, of industry performance and of the needs and interests of Canadians to provide evidence-based policy advice related to the cultural marketplace. It is responsible for policy development and advice to ensure a responsive legislative and policy framework in support of Canada's cultural sector and the role it plays in enriching the cultural, political, social and economic fabric of Canada. This includes the Broadcasting Act, Canada's Policy on Audiovisual Treaty Coproduction, the Investment Canada Act, and the Copyright Act. This program also provides advice on international trade negotiations related to Canada's cultural interests.

Broadcasting and Digital Communications

The Broadcasting and Digital Communications provides advice on the overall legislative, policy and regulatory framework for broadcasting and digital communications in Canada, including advice on the Broadcasting Act. Objectives of the Broadcasting Act include, among other things, ensuring that Canadian programming is created and that Canadians have access to it. The Program conducts monitoring, research and analysis of emerging trends, of industry performance and of the needs and interests of Canadians to provide evidence-based policy advice. It is responsible for policy development and advice to ensure a responsive legislative and policy framework in support of Canada's broadcasting and digital communications sector and the role it plays in enriching the cultural, political, social and economic fabric of Canada.

Broadcasting and Digital Communications – administration

Description: records created and collected support the overall legislative, policy and regulatory framework for broadcasting and digital communications in Canada. Includes information on public, private and community broadcasting; economic research and analysis; legislative issues; the Canadian Radio-television and Telecommunications Commission (CRTC), its decisions and the management of responses by the Governor in Council to petitions regarding CRTC decisions; information related to the national public broadcaster (CBC/Radio Canada); policy development and issues related to cable, satellite distribution and Internet Protocol Television;  analyzing trends in the convergence of the telecommunications and broadcasting industries and the impact of the Internet on broadcasting. In addition, documents on federal government funding to support the creation of and access to Canadian programming on multiple platforms.

Document types: correspondence, email, policy papers, memoranda of understanding, research papers, recommendations, briefing notes, legislation, question period notes, fact sheets, economic research and analyses, and documents on research issues.

Record number: PCH ACI 030

Creative Export Canada

The Creative Export Canada program (CEC) provides funding contributions to Canadian organizations that wish to carry out an export project. More precisely, CEC supports projects that generate export revenues and drive the discoverability of Canadian works on any platform and in any format. Due to its competitive nature, the program focuses on high-potential projects that amplify the international reach of creative industries, and will encourage partnerships and innovative ideas. Projects targeting one (or more) of the following creative industries: audiovisual, design (limited to exhibit design, fashion design, product design, public art design and urban design), interactive digital media, music, performing arts, publishing and visual art can be supported by the CEC. Eligible applicants are Canadian for-profit enterprises, not-for-profit organizations and Indigenous groups with projects that have a direct impact on Canada's creative industries. The program is open to traditional cultural stakeholders as well as emerging players and business models.

Creative Export Canada – Financial support

Description: includes records related to the application to the CEC program that contain organizations' application forms and all required supporting documentation. Information pertains to the development, administration and delivery of a program for funding applications, analyzing these applications, governance and accountability.

Document types: business/strategic plans, budgets, policy recommendations, grant and contribution agreements, export plans, annual reports, applications, audiovisual/music/design/interactive digital media/publishing/visual art/performing art documents, contracts, correspondence (briefing notes, email, letters, memoranda), databases, evaluation criteria, evaluations, fact sheets, financial reports, financial statements, forms, invitation fiches, invoices, legal opinions, legislation and regulations documents, memoranda of understanding, minutes, plans, procedures, program evaluations, program guidelines, question period notes, proposals, presentations, recommendations, reports (activity reports, audit reports, statistical reports, technical reports), scenarios, speeches, statements of work, surveys, presentations, correspondence, reports, media lines, media clippings, policy papers, legal advice, presentations, speeches and correspondence (letters, memos, email messages, etc.), studies, funding agreements, fact sheets and media lines.

Format: websites, databases, USB keys.

Record number: PCH (program to be launched in July 2018)

Creative Marketplace and Innovation

The Branch supports the development of a consistent and predictable copyright framework that enables an efficient marketplace as well as serves the interest of Canadians, through the delivery of policies and initiatives to foster a Canadian copyright regime responsive to change in the domestic and international environments, and encourages the understanding and application of Canadian copyright laws, regulations and mechanisms. In addition, the Branch supports the development of Canada's positions pertaining to copyright in international negotiations, notably through the delivery expert advice to Canada's negotiators that represents Canadian cultural interests and policy in all international trade.

Creative Marketplace and Innovation – administration

Description: information on the identification and analysis of issues leading to the formulation of creative marketplace and copyright policy, taking into account technological trends and international developments. Includes records created and collected on creative entrepreneurship, new technologies and impact on creative marketplace, copyright protection; economic and moral rights of copyright owners; exceptions to protection; infringement of copyright and remedies; international negotiations of copyright; domestic and international developments in online cultural diversity and related multi-stakeholder responsibilities; economic research and analyses; information and analyses of trends related to creative marketplace; and research on creative marketplace frameworks of other countries. It also supports policy development domestically and discussions at the international level related to indigenous peoples which relate to copyright.

Document types: correspondence (letters, memoranda, email, briefing notes, fact sheets), contracts, collaborative agreements, policy papers and decks, research or statistical reports, consultations, studies, presentations, speeches, media lines, legal opinions, legislation and regulations, question period notes, educational materials, memoranda of understanding, international declarations, agendas and minutes, event plans.

Record number: PCH ACI 070

Cultural Sector Investment Review

The Minister of Canadian Heritage has been responsible for reviewing and approving investments by foreign investors in the cultural sector, in accordance with the Investment Canada Act (the Act) and Regulations, since 1999. The purpose of the Act is "to provide for the review of significant investments in Canada by non-Canadians in a manner that encourages investment, economic growth and employment opportunities in Canada…." The Cultural Sector Investment Review Branch Unit administers the Act, as it pertains to acquisitions or establishments by non-Canadians of cultural businesses in Canada. Such businesses include those involved in the publication, distribution or sale of books, magazines, periodicals, newspapers or music in print or machine readable form. Also covered are the businesses involved in the production, distribution, sale or exhibition of film or video products or audio or video music recordings. The mandate of Cultural Sector Investment Review is to apply the Act to such cultural investments to ensure they generate are likely to net benefit to Canada.

Cultural Sector Investment Review – administration

Description: includes records related to the processes of notification, application for review or application for opinion under the Act. Also includes records related to the corporate and financial status of non-Canadian investors and the Canadian businesses involved in transactions. The information is used to determine whether the Act applies to a specific investment and/or whether the investment is of likely to be of net benefit to Canada.

Document types: application and notification forms, summaries of analyses, legislation, regulations and related policy instruments, briefing notes, correspondence, reports, legal opinions, ministerial recommendations, information fiches, financial reports, communiqués, letters, evaluations, procedures, surveys, agendas, minutes of proceedings, policy papers, and question period notes.

Record number: PCH ACI 075

Film and Video Policy

Film and Video Policy supports the overall federal policy, legislative and regulatory framework for the audiovisual sector, fostering the creation of a range of film and video productions and access to Canadian content by Canadian and international audiences. Film and Video Policy also implements Canada's Policy on Audiovisual Treaty Coproduction by renegotiating existing coproduction treaties and negotiating new ones.

Film and Video Policy – administration

Description: includes records related to Canada's film and television industry pertaining to Canada's film and television production, distribution, exhibition and broadcasting sectors, including key industry trends and stakeholders.

Document types: agendas, contribution agreements, annual reports, bibliographies, biographies, business plans, consultations, contracts, correspondence (briefing notes, emails, letters, memoranda), fact sheets, final reports, financial reports, financial statements, itineraries, invitation fiches, invoices, legal opinions, legislation and regulations, media summaries, memoranda of understanding, audiovisual coproduction treaties, minutes, policy papers, procedures, program evaluations, questionnaires, question period fiches, statistics, public opinion research, presentations, recommendations, activity reports, audit reports, market reports, project reports, research reports, speeches and surveys.

Record number: PCH ACI 090

International Trade - Policy and Negotiations

Description: as the central point for expertise in cultural trade and export focused policy in the Department, particularly as it relates to the Creative Export Strategy, records include documents and Canada's policy objectives as they relate to the cultural sector and corresponding negotiating positions in the various bilateral, regional and multilateral trade negotiations. This is achieved notably through the delivery of expert advice to Canada's negotiators aimed at ensuring an effective representation of Canadian cultural interests and policy in all international trade negotiations by maintaining flexibility to carry out our cultural policy objectives; and through the delivery of initiatives aimed at amplifying Canadian creative industry exports, and the development and analysis of departmental policy positions and delivery of expert advice around export and market penetration opportunities for the creative industries. Records may also include meeting notes from inter- and intra- departmental policy discussions, history and background on the formulation of departmental policies related to trade and investment, and papers and correspondence related to any dispute settlement procedures involving cultural industries.

Document types: meeting agendas, negotiating instructions, briefing notes, correspondence, reports, consultations, fact sheets, legal opinions, legislation and regulations, memoranda of understanding, discussion papers and decks, meeting reports, recommendations, research papers, statistical reports, key messages, speeches and correspondence (letters, memos, email messages, etc.).

Record number: PCH ACI 115

Trade Routes Program

Description: information concerning arts and cultural exports, including market intelligence, export strategies, expert advice and proposals for financial support for international business development and export preparedness activities from arts and cultural small and medium sized enterprises.

Note: ended March 2010.

Document types: briefing notes, market reports, correspondence, and recommendations.

Record number: PCH ACI 120

UNESCO Convention on the Protection and Promotion of the Diversity of Cultural Expressions – administration

Description: information created and collected relates to the creation, adoption and implementation of the UNESCO Convention on the Protection and Promotion of the Diversity of Cultural Expressions. This Convention is an important international legal instrument that reaffirms the right of countries to develop cultural policies which promote the diversity of cultural expressions. The Convention also recognizes the dual nature of cultural goods and services, as both economic and social. Canada was the first country to ratify the Convention on the Protection and Promotion of the Diversity of Cultural Expressions and continues to play a leading role in promoting its ratification and effective implementation by a growing number of countries around the world. The principles and objectives of the Convention are actively promoted by Canada in the context of trade negotiations, as they support carving out policy space with respect to cultural industries in such agreements in order to pursue our domestic policy objectives. The implementation of the Convention also serves to share best practices in promoting cultural diversity in the online environment and continues to position Canada as a leader on these issues.

Document types: meeting agendas and reports, negotiating instructions, speaking points, briefing notes, correspondence, consultations, fact sheets, legal opinions, memoranda of understanding, discussion papers and decks, implementation guidelines, media clippings and analysis, policy recommendations, research papers, statistical reports, key messages, media lines, speeches and correspondence (letters, memos, email messages, etc.).

Record number: PCH ACI 130

Diversity and inclusion

Human Rights Program

The Human Rights Program contributes to increasing the respect for, and awareness and enjoyment of human rights in Canada. It also seeks to inform and support enhanced domestic implementation of international human rights instruments in Canada. The Program manages federal-provincial/territorial consultations on human rights issues, coordinates interdepartmental consideration of treaty body recommendations and those arising from Canada's Universal Periodic Reviews, prepares Canada's reports to the United Nations on domestic implementation of international human rights obligations, provides policy advice in developing Canada's positions on emerging human rights issues and promotes human rights instruments through the dissemination of human rights information. The Program seeks to strengthen and maintain one of the core values relating to Canadian identity - the respect for human rights - by addressing barriers to active participation that arise from a lack of awareness, understanding and access to rights.

Human Rights Program – administration

Description: policy and program documents related to human rights in Canada, including records of federal-provincial-territorial consultations related to the ratification and implementation of international human rights treaties and information on past funding to non-governmental organizations. Human Rights publications, including the Canadian Charter of Rights and Freedoms (in different languages), copies of International Human Rights Instruments that Canada has ratified and Canada's reports to the UN on implementation of international human rights instruments.

Document types: correspondence (letters, memoranda, emails, briefing notes), agendas and minutes; funding files (including, incorporation documentation, proof of non-for-profit purpose, list of current Board of Directors, organization constitution and by-laws, schedule or plan of activity, contact person information, project summary information, letters of support and budget, project reports and evaluation, and project products) program evaluation reports and recommendations, contribution agreements, Canadian Charter of Rights and Freedoms, international human rights covenants, conventions and protocols.

Record number: PCH ECP 015

Court Challenges Program

The Court Challenges Program supports Canadians in accessing the courts by providing financial assistance for test cases of national significance to assert and clarify certain constitutional and quasi-constitutional rights and freedoms. The three main activities contributing to the achievement of the Court Challenges Program's objective are the development of test cases, test case litigation and intervention funding. In addition to providing funding for these three areas, the Department also provides financial resources to a third party to administer the Program and engage in program promotion to ensure that Program access is maximized.

Document types: correspondence (letters, memoranda, emails, briefing notes), agendas and minutes; funding files (including, incorporation documentation, proof of non-for-profit purpose, list of current Board of Directors, organization constitution and by-laws, schedule or plan of activity, contact person information, project summary information, letters of support and budget, project reports and evaluation, and project products) program evaluation reports and recommendations, contribution agreements, Canadian Charter of Rights and Freedoms, international human rights covenants, conventions and protocols.

Indigenous Languages and Cultures

This program focuses on keeping Indigenous languages and cultural identity as living elements of Canadian society. By providing investments, it contributes to the efforts of Indigenous communities to revitalize, preserve and promote their Indigenous languages and develop and deliver innovative and culturally appropriate projects under the Aboriginal Languages Initiative, Northern Aboriginal Broadcasting, Territorial Language Accords, National Indigenous Peoples' Day, and Indspire.

Aboriginal Peoples' Program

The Aboriginal Peoples' Sub-Program (APP) focuses primarily on strengthening cultural identity, encouraging the full participation of Indigenous peoples in Canadian life and supporting the continuation of Indigenous l cultures and languages as living elements of Canadian society. The APP programming incorporates Indigenous cultures and languages into community-driven activities designed to strengthen cultural identity. The APP provides investments that help to support the efforts of Indigenous communities to develop and deliver innovative and culturally appropriate projects, under initiatives such as the Aboriginal Languages Initiative, Northern Aboriginal Broadcasting, Scholarships and Youth Initiatives, Territorial Language Accords, National Aboriginal Day, and the National Indigenous Achievement Awards.

Aboriginal Affairs – policy and results management

Description: includes documents related to policy development and engagement of the APP and advice to the Minister on federal and international Indigenous issues. Records detail policy research and analysis in support of Indigenous cultures, languages, identities, beliefs, customs, traditional practices and values, organizations; treaties, self-government issues, and learning opportunities for Canadian Heritage employees towards reconciliation; Task Force on Aboriginal Languages and Cultures; secondary research; and international Indigenous issues, conventions, declarations and agreements, Indigenous land claims (treaties) and self-government agreements, international conventions and declarations related to Indigenous culture, heritage and knowledge; International Symposium on the World's Indigenous Languages, National Gatherings on Indigenous Artistic Expression, Indigenous National Gatherings on Indigenous Cultural and Tourism, and National Gatherings on Indigenous Knowledge.

Document types: bibliographies, contracts, correspondence (briefing notes, email, letters, memoranda), evaluations, financial statements, integrated business plans, invoices, transformation plans, departmental mandate positions, fact sheets, invitation fiches, learning materials, legislation and regulations, research papers and reports, literature reviews, media lines, media summaries, memoranda of understanding, policy papers, questionnaires, question period notes, proposals, presentations, plans, reports (audit and evaluation reports, logic model, performance indicators, performance measurement reports, research reports, statistical reports), speeches, speaking points, and surveys.

Record number: PCH ECP 001

Aboriginal Peoples' Program – financial support

Description: information concerning the activities of the APP, including funding provided to recipient organizations in support of Indigenous cultures and languages into community-driven activities. In addition to policy work that supports the APP, records include funding applications received, information pertaining to the APP's objective, eligibility criteria, application procedures and program renewal. Additionally, information in support of Indigenous languages, cultures, treaties and self-government issues.

Document types: application documents (including call for proposal letters, proposal, budget, incorporation documentation, contact person information, project information, work plans, letters of support, contribution agreements, grants letters, financial statements, program guidelines, questionnaires, assessment resources and criteria, file assessments, final reports and program results, evaluations, emails, correspondence, briefing notes, fact sheets, Memoranda to Cabinet, presentations, reports, Treasury Board submissions.

Record number: PCH ECP 005

Multiculturalism

The objectives of the Multiculturalism Program are to build an integrated, socially cohesive society; to improve the responsiveness of institutions to the needs of a diverse population; and to engage in discussions on multiculturalism, integration and diversity at the international level. The program provides grants and contributions to for projects and events that promote intercultural/interfaith understanding, equal opportunity for individuals of all origins, and foster citizenship, citizen engagement and a healthy democracy. It undertakes public outreach and promotion activities that engage Canadians on multiculturalism issues. The program's ongoing public outreach and promotional activities include Asian Heritage Month, Black History Month, various web-based resources, and other initiatives. The Program is designed to implement requirements set out in the Canadian Multiculturalism Act, including the development of the Annual Report on the Operation of the Canadian Multiculturalism Act, which is tabled in Parliament. The Program's international engagement supports Canada's participation in agreements such as the International Convention on the Elimination of all Forms of Racial Discrimination, and in institutions that address multicultural issues globally.

Description: includes records related to policy and program development and implementation for the Multiculturalism Program, and advice to the Minister as well as Canadian federal, provincial and territorial public institutions on multiculturalism issues. Records detail policy and program research and analysis; secondary research; and domestic and international issues, conventions, declarations and agreements. Records also concern program objectives, the provision of financial support to organizations, eligibility criteria, application procedures, final reports and program results.

Document types: bibliographies, contracts, correspondence (briefing notes, email, letters, memoranda), evaluations, financial statements, integrated business plans, invoices, transformation plans, departmental mandate positions, fact sheets, invitation fiches, learning materials, legislation and regulations, literature reviews, media lines, media summaries, memoranda of understanding, policy papers, questionnaires, question period notes, proposals, presentations, plans, reports (audit and evaluation reports, logic model, performance indicators, performance management reports, research reports, statistical reports), speeches, speaking points,  surveys, application files (including incorporation documentation, financial statements, contact person information, project information, plans, letters of support, and budgets), contribution agreements, grant letters, program and procedures guides, and final reports.

Record number: PCH MCP 005

Youth Engagement

This program strengthens youth attachment to Canada by increasing youth participation as well as helping young Canadians learn about Canada, create linkages with each other, and better appreciate the diversity and shared aspects of the Canadian experience. The program provides funding to eligible organizations in support of youth-led initiatives and domestic travel-based exchanges and forums for Canadian youth. In general, the program aims to increase awareness among youth participants of the importance of being active and engaged citizens, strengthening their sense of belonging to Canada and, therefore, their sense of Canadian identity. The program is also responsible for managing an annual matching grant payment to the Michaëlle Jean Foundation.

Exchanges Canada Program

The Exchanges Canada Sub-Program provides grants and contributions in support of youth participation initiatives that allow young Canadians to learn about Canada, create linkages with each other and better appreciate the diversity and shared aspects of the Canadian reality. The Sub-Program supports not-for-profit organizations to provide Canadian youth with a range of exchange and forum activities to strengthen their sense of belonging to Canada and therefore their sense of Canadian identity. The Sub-Program has two components: Youth Exchanges Canada (YEC) and Youth Forums Canada (YFC). YEC funds, reciprocal homestay exchanges youth, and also includes the Summer Work / Student Exchange sub-component, which provides summer job opportunities for 16 and 17 year-olds in their second official language. YFC enables young Canadians to connect with one another through forums, study sessions and workshops on a range of relevant topics.

Exchanges Canada Program – financial support

Description: information concerning the activities of the Exchanges Canada Program, including funding provided to recipient organizations in support of exchanges and forum activities aimed at young Canadians. Records include funding applications received from youth-serving organizations, information pertaining to the program's objectives, eligibility criteria, and application, assessment and recommendation procedures.

Document types: contribution agreements, funding applications, briefing notes, email, correspondence, databases, evaluation criteria, evaluations, fact sheets, financial statements, forms, program guides, questionnaires, recommendations, activity reports, and final reports.

Record number: PCH PAC 020

International Expositions

The overarching objective of the International Expositions program was to advance key Government of Canada goals and priorities through international expositions and related initiatives sanctioned by the Bureau of International Expositions (BIE). The Program's responsibilities were three-fold: 1) represent Canada as a member nation at the BIE; 2) manage Canada's participation in international expositions held abroad; and 3) ensure fulfillment of Canada's host country obligations when international expositions are held in Canada. This Sub-Program ended in March 2012.

International Expositions – administration

Description: information related to Canada's presence and participation in international expositions held abroad, including project funding, planning, implementation, delivery and evaluation. Records can also be found on Canada's participation and role as a member nation of the Bureau of International Exhibitions (BIE). Also includes feasibility studies, business plans and promotional materials from Canadian cities interested in hosting international expositions, and documents related to the internal review past Canadian bids.

Note: ended March 2012

Document types: documentation on project planning and implementation (architectural drawings, audiovisual material, consultations, project plans and proposals, presentations, recommendations and statements of work), delivery (media lines and summaries, speeches, procedures) and evaluation (final reports, evaluations, audit reports), including various agendas, agreements, contracts, correspondence, financial reports, invoices, itineraries, legal opinions, memoranda of understanding, minutes, recommendations, reports and surveys.

Format: audiovisual materials (CDs, DVDs, photographs, sound and video recordings), database and website.

Record number: PCH PAC 025

Katimavik Program

The Katimavik Sub-Program, delivered by an independent, not-for-profit organization, the Katimavik-OPCAN Corporation, was a national youth volunteer and training program that provided young Canadians with the opportunity to learn more about their country and create ties with communities and with other Canadians. The objectives of the Sub-Program were to contribute significantly to the personal, social and professional development of the participants; to promote community service; and to offer a diverse experience, fostering a better understanding of the Canadian reality. Groups of youth generally aged 17 to 21 participated in a six- or nine-month program and collaborated on projects that involved volunteer work, training and group interaction, in various regions of Canada, including French-speaking and English-speaking communities.

Katimavik Program – financial support

Description: information concerning the activities and funding of the Sub-Program. Katimavik was a program founded on learning experiences for youth, contributing substantially to the personal, social and professional development of the participants; to promote community service; and to offer a diverse experience, fostering a better understanding of the Canadian reality and its linguistic duality.

Note: ended March 2012

Document types: funding applications, project proposals, contribution agreements, program evaluations, audit reports, financial reports, activity reports, briefing notes, fact sheets, correspondence, and final reports.

Record number: PCH PAC 030

Youth Take Charge

The objective of the Youth Take Charge Sub-Program is to strengthen youth attachment to Canada through engagement in the fields of history and heritage, civic engagement and youth service, arts and culture, and economic activities. The Sub-Program provides grants and contributions to eligible organizations in support of youth-led projects involving youth generally aged 7 to 30, which demonstrate the ability to strengthen attachment to Canada while addressing one or more of the above-mentioned thematic areas. It is expected that the Sub-Program will increase awareness among youth participants of the importance of being an active and engaged citizen; will increase relevance of youth-serving organizations to youth; and will increase youth engagement in communities. These outcomes will, in the long-term, lead to increased youth attachment to Canada and an increased sense of shared Canadian identity among youth. The Sub-Program is also responsible for managing an annual matching grant payment to the Michaëlle Jean Foundation and the Rideau Hall Foundation.

Youth Take Charge - financial support

Description: information concerning the activities of the Youth Take Charge Program, including funding provided to youth-serving organizations in support of youth-led projects addressing one or more of the following thematic areas: history and heritage, civic engagement and youth service, arts and culture, and economic activities. Records include applications received from youth-serving organizations and program-related information, such as program objectives, eligibility criteria, organizational, contact information and application procedures.

Document types: contribution agreements, grant letters, funding applications, briefing notes, email, correspondence, evaluation criteria, evaluations, fact sheets, financial statements, forms, program guides, questionnaires, recommendations, activity reports, and final reports.

Record number: PCH PAC 045

Youth Program

Description: this bank describes information related to participants of the Youth Program. This program promotes educational initiatives and activities targeting Canada's youth through their teachers and schools. Personal information may include name, contact information, biographical information and language.

Class of individuals: teachers.

Purpose: personal information is used for program delivery, which includes the receipt of registrations, and planning of school trips and educational itineraries.

Consistent uses: information may be used to disseminate material about educational initiatives and activities and to inform participants of other related programs.

Retention and disposal standards: two years or when superseded and then destroyed.

RDA number: 05/004

Related record number: PCH PAC 050

TBS registration: 20140070

Bank number: PCH PPU 071

Heritage and celebration

Heritage and celebration strengthens Canadian identities by promoting pride and sense of common purpose among Canadians. It celebrates and commemorates Canada and enhances understanding of shared values, cultural diversity and knowledge of Canada. Also, it promotes civic education and participation among Canadians, including youth, as well as provides them with the opportunity to learn about and understand Canada's society, diversity, history and institutions. This is achieved through delivering programs and services through grants and contributions, as well as commemorations and celebrations of national significance. The core concept of this program is to promote knowledge and experiences of Canada among Canadians.

National Celebrations, Commemorations and Symbols

This program offers opportunities for Canadians to participate in celebrations and commemorations of national significance. Celebrate Canada funding allows Canadians across Canada to come together at community events celebrating National Aboriginal Day on June 21, Saint-Jean-Baptiste Day on June 24, Canadian Multiculturalism Day on June 27 and Canada Day on July 1. Notable people, places, symbols, anniversaries and accomplishments of national significance are recognized across Canada through Commemorate Canada funding as well as in Canada's Capital Region through monuments, interpretation, and visitor experience programming. Capital Events showcase all aspects of Canada's diversity, feature Canadian talent and Canadian symbols, and reach Canadians across Canada thanks to innovative broadcast and new media initiatives. Canadian symbols are promoted and protected, and protocol, traditions and cultural heritage are woven throughout State events and activities.

Canada 150 Federal Secretariat

The Secretariat was responsible for coordinating and providing oversight for the whole-of-government approach to the 150th anniversary of Confederation. It supported federal institutions in the implementation of this one-time initiative. It was also responsible to engage non-governmental organizations, other levels of government and the private sector to develop projects throughout the country. Finally, Secretariat coordinated outreach and marketing activities to sustain engagement of Canadians.

Canada 150 Federal Secretariat – administration

Description: includes records related to the whole-of-government approach to coordinating and oversight of initiatives pertaining to the 150th anniversary of Confederation, and engaging non-governmental organizations, other levels of government and the private sector regarding their projects throughout the country.

Document types: agreements, memorandum of understandings, presentations, proposal documents, financial reports, correspondence, briefing notes, and fact sheets.

Canada 150 documents cover the period from January 1, 2015 to March 31, 2019.

Record number: PCH ECP 020

Capital Experience

The objective of Capital Experience is to foster feelings of pride and belonging amongst Canadians towards their Capital, while increasing their overall awareness of Canada's Capital Region as a destination where people can experience Canada's heritage, culture and achievements. To reach its objectives, it leads in the creation of new commemorative monuments, provides support to other federal organizations to highlight important commemorative events and anniversaries, and offers visitor information and interpretation regarding Canada's Capital Region's sites and symbols of national significance. Capital Experience ensures that Canadian values, stories and symbols are represented by organizing Canada Day celebrations, Winterlude, Christmas Lights Across Canada and the Sound and Light Show on Parliament Hill. Capital Experience also showcases Canadian artistic expression through public art exhibits and organizes activities for youth. These activities and experiences use both traditional and new media to engage Canadians across the country.

Capital Experience – administration

Description: information related to the management, the development and the delivery of mass public events, the development and maintenance of interpretation displays and online exhibits, the delivery of information services to visitors in the Capital's core area, the construction projects of commemorative monuments and the delivery of public art and representation initiatives.

Document types: contracts, agreements, memorandums of understanding, event site plans, design options, studies, presentations, meetings minutes, agendas and records of decisions, statements of requirements, Requests for Proposals and Requests for Qualifications, project briefs, critical paths, project budgets, evaluation reports, design proposals, procedure manuals, policies, publications, training manuals, financial reports, correspondence, briefing notes, fact sheets, audit reports, recommendations, questionnaires and emails.

Format: websites, maps, audiovisual materials (CDs, DVDs, photographs, videos), databases.

Record number: PCH PAC 050

Artists and Agents

Description: this bank describes information related to artist submissions for Capital Experience events. Personal information may include name, contact information and biographical information.

Note: for awarded contracts, refer to Standard Personal Information Bank Professional Services Contracts PSU 912. Ended March 2014.

Class of individuals: artists and agents.

Purpose: personal information was used to manage the submission process, which included the request for and receipt of submissions and the selection of artists.

Consistent uses: information was used to maintain an inventory of potential artists. Information may have been used for internal reporting, research, planning, audit and evaluation purposes.

Retention and disposal standards: records are kept for two years or until superseded and then destroyed.

RDA number: 05/004

Related record number: PCH PAC 050

TBS registration: 20140068

Bank number: PCH PPU 078

Volunteer Centre

Description: this bank describes information related to volunteer activities registration for Capital Experience events. Personal information may include name, contact information, biographical information, citizenship status, date of birth, gender, language, medical information and signature.

Class of individuals: general public.

Purpose: personal information is used to manage the volunteer registration process, which includes the request for and receipt of registrations and the selection of volunteers.

Consistent uses: information is used to maintain an inventory of potential volunteers. Information may also be used to disseminate information about Capital Experience events.

Retention and disposal standards: records are kept for two years after a volunteer leaves and then destroyed.

RDA number: 05/004

Related record number: PCH PAC 050

TBS registration: 20140069

Bank number: PCH PPU 070

Celebration and Commemoration Program

The Celebration and Commemoration Program provides funding through grants and contributions to organizations for community-based activities celebrating National Aboriginal Day on June 21, Saint-Jean-Baptiste Day on June 24, Canadian Multiculturalism Day on June 27 and Canada Day on July 1. Funding is also available for commemorations with a national scope that commemorate and celebrate nationally significant historical figures, places, events, and accomplishments. The activities that are funded build pride and a feeling of belonging, promote participation in celebrations and commemorations and strengthen understanding of shared history.

Celebration and Commemoration Program – financial support

Description: includes records related to the development, administration and delivery of financial support for celebratory and commemorative activities, including community activities to mark the Celebrate Canada period (National Aboriginal Day, Saint-Jean-Baptiste Day, Canadian Multiculturalism Day and Canada Day). Includes records related to the applications and winners of the annual Canada Day Challenge. Also, includes records related to large-scale celebrations and commemorations related to the 150th anniversary of Confederation in 2017, the Federal Cultural Strategy for the 2015 Pan and Parapan American Games. Records are also available on the commemoration of the Bicentennial of the War of 1812, and the celebration of Her Majesty's Diamond.

Document types: application files (including an application form; a description of the project and applicant; a description of activities; an activity budget; a copy of the letters patent or incorporation documents; a final activity report along with copies of media coverage and photos; contribution agreements; correspondence), program guides; program evaluation reports, correspondence, briefings and briefing notes.

Record number: PCH PAC 015

Canada Day Challenge

Description: this bank describes information that was related to the Canada Day Challenge, an annual drawing, photography and writing contest for young Canadians that was terminated after the 2017 edition. Personal information may include: names of contestants, subjects, parents, legal guardians, and jurors, photographs of winners and finalists, phone numbers, email address, postal addresses, language, education information, financial information and signature.

Note: this activity has been discontinued. The last Canada Day Challenge occurred in 2017.

Class of individuals: Canadian youth between the ages of 5 to 18 years of age, as well as parents / legal guardians.

Purpose: the personal information was collected to administer the contest, to disburse prizes to the winners and finalists, to coordinate travel and accommodation arrangements for the winners and finalists and to promote the contest. The personal information was collected pursuant to paragraph 4(1) of the Department of Canadian Heritage Act.

Consistent uses: some information of the winners and finalists may have been shared with Canada Post Corporation, Canadian Museum of History, National Film Board, Office of the Secretary of Governor General/Rideau Hall, Parks Canada, Encounters with Canada, Trans Canada Trail, Royal Canadian Mounted Police and the Royal Canadian Mint for coordinating attendance at Canada Day ceremonies and festivities; may have been used for commemorating and promoting the Canada Day Challenge contest; and may have been used for coordinating travel and accommodation arrangements.

Retention and disposal standards: records are retained for 5 years by PCH and then destroyed. Financial records are retained for 7 years and then destroyed.

RDA number: 97/032, 99/044 (pertaining to financial records)

TBS registration: pending

Bank number: PCH PPU 027

State Ceremonial and Canadian Symbols

State Ceremonial and Canadian Symbols (SCCS) provides authoritative information on Canada's national symbols such as the National Flag and the National Anthem, and promotes these symbols through the distribution of promotional material to Canadians. SCCS responds to public inquiries related to the commercial use of symbols, rules for flying the flag, flag etiquette and the use of Royal images. SCCS is the centre of expertise for domestic protocol and procedures and provides information and advice to provincial and territorial government protocol offices. SCCS is responsible for managing the half-masting of the National Flag of Canada, including policy development, in collaboration with other departments. SCCS manages federal responsibilities related to Lieutenant Governors (LGs) by providing salaries to LGs, delivering annual grants to help fund LGs' operating costs, providing advice for special events, and providing LGs with information on their roles and responsibilities. SCCS manages national ceremonies, including state funerals, installations of a new Governor General, the protocol element of the Canada Day Noon Show, and Royal Tours.

State Ceremonial and Canadian Symbols – administration

Description: includes records related to protocol and information concerning Canadian symbols, including flag etiquette in Canada; the Arms of Canada; the National Flag of Canada; and the National Anthem of Canada. Includes records related to advice on the commercial use of the National Flag of Canada and other official symbols of the Crown. Includes records of State funerals, Canada Day Noon Shows, National Flag Day of Canada, and installation of Governors General. Includes records on the administration of the Lieutenant Governors Program. Includes information on the organization and delivery of all federal aspects of Royal Tours. Includes records about gifts offered by the Government of Canada and procedures and applications for use of Parliament Hill. Includes records about promotional items distributed for the Celebrate Canada Day period, National Flag Day of Canada and to Members of Parliament, Senators and Lieutenant Governors for their annual allotments.

Document types: procedures, learning materials, minutes, plans, presentations, recommendations, reports, and surveys.

Record number: PCH PAC 040

Community Engagement and Heritage Program

This Program aims to engage Canadians and provide them with the opportunities to participate in the civil, social and cultural aspects of life in Canada and in their communities. This is accomplished through funding programs and initiatives that support the efforts of communities to build stronger citizen engagement, encourage social inclusion, and collaboration through a variety of activities, including events marking the 150th anniversary of Confederation and through local arts and  heritage; contribute to increasing the respect for and awareness of human rights in Canada; and develop innovative and culturally appropriate initiatives to support the efforts of Aboriginal communities in the revitalization and preservation of their languages and cultures. This Program has strong social benefits, as it contributes to the preservation of the history and identity of Canada's diverse communities, while offering a way for traditions and identities to evolve over time. The Program supports the Department's mandate to strengthen Canadian identity and values and build attachment to Canada.

Building Communities Through Arts and Heritage

The Building Communities Through Arts and Heritage Sub-Program provides grants and contributions in support of local festivals, community anniversaries and capital projects. Funding is made available to stakeholders presenting arts and heritage festivals and events that emphasize local engagement. Its objective is to engage citizens in their communities through performing and visual arts as well as through the expression, celebration and preservation of local historical heritage. The Sub-Program has three components: 1) Local Festivals supports recurring festivals, that involve the whole community and give opportunities to local artists and artisans to engage in their communities and/or celebrate local history and heritage; 2) Community Anniversaries supports one-time commemorations through activities that celebrate a major anniversary (100 years and then increments of 25 years) of a significant local person or event; and 3) Legacy Fund supports tangible, lasting capital projects that commemorate or celebrate a major anniversary (100 years and then increments of 25 years) of a significant local person or event.

Building Communities Through Arts and Heritage – financial support

Description: records concern the provision of financial support to local, not-for-profit incorporated or unincorporated organizations that engage citizens in their communities through performing arts and visual arts, as well as through the expression, celebration, and preservation of local historical heritage. The files pertaining to the Building Communities through Arts and Heritage Program include information such as program objectives, eligibility criteria, application procedures, final reports and program results.

Document types: application files (including incorporation documentation, financial statements, contact person information, project information, plans, letters of support, and budgets), contribution agreements, grant letters, program and procedures guides, audit reports, pre-implementation assessment reports, final reports, evaluations, emails, correspondence, briefing notes, fact sheets.

Record number: PCH ECP 010

Learning about Canadian history

Canada History Fund

The Canada History Fund encourages Canadians to learn about Canada's history, civic life, and public policy. The Fund provides funding through agreements in support of the development and/or enhancement of learning materials, the organization of learning and developmental experiences, and the establishment and maintenance of networks. Through various partnerships within government and through key national history and civics sector organizations and post-secondary educational institutions, the Fund gives Canadians opportunities to enhance their understanding of Canada, thus building an informed and engaged citizenry.

Canada History Fund – financial support

Description: includes records concerning the activities of the Canadian History Fund, including funding provided to recipients to help Canadians learn about Canada's history, civic life, and public policy. Includes records related to the administration and support to not-for-profit organizations. This includes information pertaining to the objectives, eligibility criteria, funding requirements and application procedures.

Note: formerly the Canadian Studies Program

Document types: contribution agreements, funding applications, briefing notes, email, correspondence, evaluation criteria, evaluations, fact sheets, financial statements, forms, guidelines, questionnaires, recommendations, final product and results reports.

Record number: PCH PAC 005

Preservation of and Access to Heritage

Preservation of and Access to Heritage ensures that Canada's cultural heritage is preserved and accessible to Canadians today and in the future. It enables the heritage sector to improve professional knowledge, skills and practices, to preserve and present heritage collections and objects, and to create and circulate exhibitions and other forms of heritage content. This is accomplished by providing funding such as grants, contributions and tax incentives; information, expertise, training and other services; and regulatory and legislative measures. The primary goal of this Program is to promote the preservation and presentation of Canada's cultural heritage.

Preservation of and Access to Heritage – administration

Description: information on the heritage sector in Canada and in the international context, including museums, archives and other heritage institutions; associations relevant to the heritage sector; international conventions on heritage issues; records of departmental activities related to the heritage sector including: conferences, task forces and events.

Document types: legislation and regulations, policy papers, question period notes, consultations, correspondence, briefing notes, and reports.

Record number: PCH HER 020

Canada Travelling Exhibitions Indemnification Program

Through the Canada Travelling Exhibitions Indemnification Program (INDEM), established pursuant to the Canada Travelling Exhibitions Indemnification Act, the Government of Canada assumes potential liability for loss or damage to objects in eligible travelling exhibitions. INDEM's objectives are to increase Canadians' access to Canadian and international heritage through the circulation of artefacts and exhibitions in Canada, and to provide eligible Canadian heritage institutions with a competitive advantage when competing with foreign institutions for the loan of prestigious international exhibitions. Eligibility criteria and liability limits for the Government are defined in the Regulations associated with the Act and its Regulations. To be approved for indemnification, exhibitions and hosting facilities must meet assessment standards. Once approved, the Program issues contractual indemnity agreements that must be co-signed by the Owner and the Crown. This is not a grants and contributions program. Indemnification is a contingent liability as it provides compensation for damage or loss only if they occur.

Canada Travelling Exhibitions Indemnification Program – administration

Description: files contain information on the national and international movement and exhibition of cultural objects; the administration of the Canada Travelling Exhibitions Indemnification Act, heritage indemnification schemes in other countries; applications submitted by Canadian heritage institutions to indemnify travelling exhibitions; valuations and descriptions of national and international cultural property borrowed by applicant institutions; applications and infrastructure information submitted by Canadian heritage institutions for facilities approval. Data is available by applicant, venue and institution, exhibition value, exhibition dates, amount of indemnification, number of visitors, status and dates of facilities approval.

Document types: legislation and regulations, forms, evaluation criteria, applications, information on travelling exhibitions (including inventories, catalogues, brochures, architectural drawings, itineraries, project plans), legal opinions, agreements, contracts, correspondence, procedures, financial statements, financial reports, project reports, statistical reports, technical reports, evaluations, questionnaires, and surveys.

Record number: PCH HER 005

Canadian Conservation Institute

The Canadian Conservation Institute (CCI) is a special operating agency within the Department of Canadian Heritage. CCI supports heritage institutions and professionals in preserving Canada's heritage collections so they can be made accessible to current and future generations. This mission is achieved through research, expert services, professional development and information (website and publications). CCI has expertise in conservation science, treatment of heritage objects and works of art, preventive conservation and heritage interiors. Its primary clients are approximately 2,700 heritage institutions such as museums, archives, libraries, and historic sites, as well as public authorities with heritage collections. Unique in Canada, CCI is considered a leader in the international conservation community and frequently partners with conservation research and training centers in other countries.

Canadian Conservation Institute – administration

Description: includes records related to conservation and preservation research, conservation treatment of cultural heritage material, care of collections, heritage facilities, exhibit display and transport, and other technical and scientific areas related to the conservation of heritage collections.

Document types: correspondence, procedures, internal policies, annual reviews, financial statements, books, brochures, catalogues, reports (scientific research and technical reports, condition reports, and treatment proposals, treatment records and scientific analysis reports, facility assessment reports, indemnification reports), treatment applications, contracts and other service agreements, invoices, memoranda of understanding, Crown Copyright publishing licenses, acts and legislation, conferences, symposia, learning materials, and publications.

Format: websites, databases, artifacts and cultural objects (archaeology, fine art, textiles, furniture, decorative arts, aboriginal artifacts, industrial objects, heritage interiors, outdoor art).

Record number: PCH HER 010

Canadian Heritage Information Network

The Canadian Heritage Information Network (CHIN) is a special operating agency of the Department of Canadian Heritage. CHIN assists Canadian museums in documenting, managing, and sharing information about their collections, to ensure that this information is accessible now and in the future. CHIN has three core areas of activity: creating and maintaining an online point of entry to Canadian collections; carrying out research and development on collections documentation tools and standards; and providing guidance and training to cultural institutions on managing collections information.

Canadian Heritage Information Network – administration

Description: includes records related to the presentation of digital museum content; training and online resources for heritage professionals on creating, presenting and managing digital content. Includes information on the development of standards and guidelines for museum documentation and information exchange; electronic delivery of museum products and services; information management; digitization, preservation, documentation, national inventories of Canadian collections; research and reference resources; information technology assessment; Internet presence, intellectual property management; policy; procedures; public enquiry.

Document types: correspondence, reports, inventories, procedures, financial reports, evaluations, contracts, agreements, newsletters, and marketing materials (digital and print).

Record number: PCH HER 015

Movable Cultural Property Program

The Movable Cultural Property Program (MCP) administers the Cultural Property Export and Import Act which aims to preserve heritage of outstanding significance and national importance in Canada so that it is accessible in public collections. MCP regulates export and upholds Canada's treaty obligations to discourage illicit traffic of cultural property. MCP allows for a system of tax incentives to encourage the donation or sale of cultural property to designated institutions. MCP designates institutions and public authorities to be eligible to apply for grants and certification of cultural property. Designation assesses an organization's implementation of the environmental standards and professional practices necessary to ensure long-term preservation of, and access to, cultural property.

Movable Cultural Property – policy and activities

Description: records on departmental activities related to the Cultural Property Export and Import Act. Includes files on the administration of the Act, the applications for designation of institutions and public authorities as eligible recipients of cultural property grants and tax incentives, applications for grants, and applications for export permits. Includes information on the purpose of the Act, amendments and associated instruments; policy concerning patriation of cultural objects, export and import control; case files of illegal imports and exports; designation of eligible institutions; cultural property grants; export permits; cultural property export control; and cultural property protection in other countries.

Document types: correspondence, policy papers, annual reports, legislation and regulations, forms, evaluation criteria, applications, audiovisual materials, agreements, contracts, procedures, agendas, minutes, statistical reports, technical reports, evaluations, brochures, fact sheets, and presentations.

Format: website, photographs, CDs, databases.

Record number: PCH HER 025

Museums Assistance Program

The Museums Assistance Transfer Payment Program (MAP) supports heritage institutions and workers in the preservation and presentation of heritage collections. MAP provides financial assistance to Canadian museums and related institutions for activities that, facilitate Canadians' access to our heritage, foster the preservation of Canada's cultural heritage, including the preservation of representative collections of Aboriginal cultural heritage, and foster professional knowledge, skills and practices related to key museum functions. In support of the Youth Employment Strategy, MAP helps heritage organizations to create summer employment and internship opportunities for Canadian youth through the heritage components of Young Canada Works. MAP also provides grants through the Movable Cultural Property Program to assist designated institutions in acquiring cultural property threatened with export or available in international markets. This sub-program uses funding from the following transfer payments: Grants under the Museums Assistance Transfer Payment Program and Contributions under the Museums Assistance Transfer Payment Program.

Museums Assistance Program – financial support

Description: information consists of applications under the program's components and activities (Access to Heritage, Exhibition Circulation Fund, Aboriginal Heritage, Collections Management and the Canada-France Agreement). Files contain information on the corporate and financial status of the museum, art gallery or related organization involved. Project specifications and all correspondence are included in the file. Records include information on assistance to museum projects, aid to individual museums, art galleries, and related non-profit organizations for specific projects in access to heritage through travelling exhibitions, support to collections, human resource development, and preservation and presentation of Aboriginal heritage; studies related to program performance.

Document types: funding applications, forms, evaluation criteria and results, agreements, contracts, procedures, financial reports, activity reports, audit reports, correspondence, and evaluations.

Record number: PCH HER 030

Official languages

Official Languages

Canadian Heritage plays an important role in the horizontal coordination of official languages within the federal government and especially with respect to coordination and support to federal institutions in the implementation of the government's commitment towards the development of official-language minority communities and the promotion of linguistic duality, pursuant to section 42 of the Official Languages Act (OLA). Canadian Heritage is also responsible for the planning, implementation and management of the Official Languages Support Programs pertaining to the promotion of linguistic duality within Canada and the development of official-language minority communities, in accordance with section 43 of the OLA. These activities contribute to achieving the following Government Outcome: "A diverse society that promotes linguistic duality and social inclusion".

Development of Official-Language Communities Program

Pursuant to section 43 Part VII of the Official Languages Act, the Development of Official-Language Communities Program fosters the vitality of Canada's English- and French-speaking minority communities and enables them to participate fully in all aspects of Canadian life. The Program has three components. Through grants and contributions, the Community Life component supports the provision of activities and services for official-language minority communities by non-profit community organizations in various fields, particularly arts, culture, heritage, and youth. Through intergovernmental contribution agreements, this component also supports the provision of minority-language services by provincial and territorial governments. Through intergovernmental contribution agreements, the Minority-Language Education component supports the delivery of provincial and territorial educational programs and services in the language of the official-language minority communities. It includes all levels of education, aims at increasing the production and dissemination of knowledge, innovative methods and tools to support teaching in the language of the minority.

Young Canada Works – financial support

Description: information on financial assistance to organizations who offer employment opportunities for young Canadians in heritage or official languages environments; eligibility criteria for employers and for youth; and applications from young Canadians for summer jobs or internships, applications from diverse employers offering summer jobs or internships for youth.

Document types: funding applications, evaluations, contribution agreements, reports (activity, results, financial), candidate lists, job descriptions, eligibility forms, youth and employer evaluation questionnaires, reports (student, work term, and staffing), briefing notes, fact sheets, and correspondence.

Format: Word, Excel, Databases, website

Record number: PCH OLP 035

Minority Language Education Component

Description: information on bilingualism; Bilingualism and Biculturalism Royal Commission; Official Languages in Education; summer language bursaries; official language monitors; correspondence with the public and educational institutions; elementary, secondary and post-secondary levels education; federal/provincial/territorial conferences; specific projects and activities, cost-shared with provincial and territorial governments; language research - general, conferences, cooperation with institutions and organizations, projects, general enquiries, relations with national and inter-provincial organizations; protocol of agreements between the Government of Canada and the Council of Ministers of Education, Canada (CMEC) and bilateral agreements between the Government of Canada and provincial/territorial governments, for minority-language education and second-language instruction.

Document types: agendas, contribution agreements, annual reports, funding applications, brochures, business plans, consultations, correspondence (briefing notes, email, letters, memoranda), evaluation criteria, evaluations, final reports, financial reports and statements, notification forms, legal opinions, legislation and regulations, media lines and summaries, memoranda of understanding, policy papers, newsletters, project plans, procedures, program evaluations, program guides, questionnaires, project proposals, presentations, recommendations, reports (activity, financial, statements, project, research, and statistical reports), speeches, and surveys.

Format: databases, Web sites, CDs, DVDs, photographs, posters, videos.

Record number: PCH OLP 010

Community Life Component

Description: information on the services provided to official-language minority communities, including funding to voluntary organizations, to establish and maintain their institutions, as well as funding to provinces and territories for minority language service delivery. Also includes information on the development of institutional services for the minority; lobbying and promotion activities relating to access of minority groups to educational, health, sports, leisure and telecommunications services; maintenance and development of services provided directly by official-language minority-community organizations.

Document types: agendas, contribution agreements, annual reports, funding applications, brochures, business plans, consultations, correspondence (briefing notes, email, letters, memoranda), evaluation criteria, evaluations, notification forms, legal opinions, legislation and regulations, media lines and summaries, memoranda of understanding, policy papers, newsletters, project plans, procedures, program evaluations, program guides, questionnaires, project proposals, presentations, recommendations, reports (activity, financial, statements, project, research, and statistical reports), speeches, and surveys.

Format: databases, Web sites, CDs, DVDs, photographs, posters, videos.

Record number: PCH OLP 005

Enhancement of Official Languages Program

Pursuant to section 43 of the Official Languages Act, the Enhancement of Official Languages Program supports the enhancement of the presence of both official languages in Canada. The Program has two components. Through grants and contributions for organizations in various sectors, the Promotion of Linguistic Duality component provides support to help undertake and carry out activities that promote a better understanding and appreciation of the linguistic and cultural benefits of knowing and using both of Canada's official languages. This component also aims to encourage the provision of services in both official languages and to build a bilingual operating capacity within non-governmental organizations. The Second-Language Learning component supports the supply of programs and activities for the instruction of English and French, as a second language at all levels of learning, and to increase the production and dissemination of knowledge, innovative methods and tools to support second-language instruction.

Promotion of Linguistic Duality Component

Description: provides funding and technical support to organizations in the private sector. Includes information on the promulgation and implementation of laws recognizing the equal status of both official languages; fostering a national awareness of linguistic duality; introduction of linguistic reforms within the activities carried out by organizations, voluntary and private sector establishments and the provinces and territories.

Document types: agendas, contribution agreements, annual reports, funding applications, brochures, business plans, consultations, correspondence (briefing notes, email, letters, memoranda), evaluation criteria, evaluations, notification forms, legal opinions, legislation and regulations, media lines and summaries, memoranda of understanding, policy papers, newsletters, project plans, procedures, program evaluations, program guides, questionnaires, project proposals, presentations, recommendations, reports (activity, financial, statements, project, research, and statistical reports), speeches, and surveys.

Format: databases, Web sites, social media sites, CDs, DVDs, photographs, posters, videos.

Record number: PCH OLP 015

Second Language Learning Component

Description: information on bilingualism; Bilingualism and Biculturalism Royal Commission; Official Languages in Education; summer language bursaries; official language monitors; correspondence with the public and educational institutions; elementary, secondary and post-secondary levels education; federal/provincial/territorial conferences; specific projects and activities, cost-shared with provincial and territorial governments; language research - general, conferences, cooperation with institutions and organizations, projects, general enquiries, relations with national and inter-provincial organizations; protocol of agreements between the Government of Canada and the Council of Ministers of Education, Canada and bilateral agreements between the Government of Canada and provincial/territorial governments, for minority-language education and second-language instruction.

Document types: agendas, contribution agreements, annual reports, funding applications, brochures, business plans, consultations, correspondence (briefing notes, email, letters, memoranda), evaluation criteria, evaluations, notification forms, legal opinions, legislation and regulations, media lines and summaries, policy papers, newsletters, project plans, procedures, program evaluations, program guides, questionnaires, project proposals, presentations, recommendations, reports (activity, financial, statements, project, research, and statistical reports), speeches, and surveys.

Format: databases, Web sites, social media sites, CDs, DVDs, photographs, posters, videos.

Record number: PCH OLP 030

Official Languages Coordination Program

The Department of Canadian Heritage contributes to the horizontal coordination of all Government of Canada official languages activities. Pursuant to section 42 of the Official Languages Act, the Department supports federal institutions, including Canadian Heritage, by coordinating the implementation of the government's commitment to the development of official-language minority communities, and promotes the full recognition and use of English and French in Canadian society. The Department also coordinates the implementation of the Action Plan for Official Languages – 2018-2023: Investing in Our Future, a horizontal governmental strategy on official languages.

Description: information on official languages and linguistic duality; implementation and coordination of the government's strategy for official languages; information on Action Plan's partners and Action Plan's initiatives; correspondence with official language minority community; federal/provincial/territorial conferences and consultations; interdepartmental committees related to the horizontal coordination of official languages; relations with the Council of the Network of Official Languages Champions, with the Office of the Commissioner on Official Languages, with Parliamentary Committees on Official Languages, with Official language minority communities, and with experts' groups; Memorandum of Understanding with Statistic Canada.

Document types: Horizontal Coordination Framework; Horizontal Result-based Management and Accountability Framework; performance reports; Reports on Plans and Priorities; consultation reports; mid-term report; action item summaries of interdepartmental committees' meetings; press releases; memorandum of understanding; correspondence; evaluation; publications on research results.

Record number: PCH OLP 020

Implementation of Sections 41 and 42 of the Official Languages Act

Description: information on the role of coordination of the federal commitment of the Minister of Canadian Heritage (Sections 41 and 42 of the Official Languages Act); results of federal institutions for the implementation of section 41 of the Official Languages Act, national and regional interdepartmental meetings; federal institutions' dialogues with organizations representing official-language minority communities; interdepartmental working groups; communities of practice on official languages.

Document types: official languages reviews; agendas; minutes; accountability tools; awareness tools; questionnaires; annual reports on official languages; list of resource persons; newsletters; presentations; analyzes; videos.

Format: websites; extranet sites; databases.

Record number: PCH OLP 025.

Sport

Sport Development and High Performance

Sport Development and High Performance promotes development and excellence in sport among Canadians and Canadian communities through initiatives that provide direct support to Canadian high-performance athletes; enhance Canada's ability to host the Canada Games and international sport events in Canada; support the development of excellence in the Canadian sport system; and contribute to increasing participation in sport by Canadians of all ages and abilities. The core concept of this Program is to enhance and promote Canadian participation and excellence in sport, by providing funding, expertise and other services to Canadian athletes, sport organizations, stakeholders and event organizers.

Athlete Assistance Program

The Athlete Assistance Sub-Program contributes to the pursuit of excellence through its support for improved Canadian athlete performances at major international sporting events, enabling athletes to combine their sport and academic or working careers while training intensively in pursuit of world-class performances. To this end, the Sub-Program identifies and supports athletes nominated by national sport organizations already at or having the potential to be in the top sixteen in the world in their sport.

Athlete Assistance Program – financial support

Description: includes records related to the program's contribution to the pursuit of excellence through its support for improved Canadian athlete performances at major international sporting events, enabling athletes to combine their sport and academic or working careers while training intensively in pursuit of world-class performances.

Document types: applications, agreements, evaluation criteria, plans, forms, recommendations, financial statements, correspondence, agendas, audit reports, consultations, contracts, financial reports, invitations, retired high performance athletes' survey report and legal opinions.

Record number: PCH SPT 005

Athlete Assistance Program

Description: the Athlete Assistance Program Management Information System (AAPMIS) contains information on athletes, supported through the Sport Canada Athlete Assistance Program since 1977. The AAPMIS has evolved to contain more extensive information such as biographical data, funding data and performance results.

Class of individuals: Canada's high performance athletes.

Purpose: this database is used as an interface with a financial system (SAP/STAR) to provide funding to athletes and schools (on behalf of funded athletes), and as a tool to provide information to the sport community, Sport Canada Management and for overall evaluation purposes.

Consistent uses: to provide funding to approved athletes, provide mailing lists to the Canadian Olympic Committee, Members of Parliament, provincial/territorial governments and other organizations that provide services to athletes (once the athlete has permitted this sharing), and to provide information for internal evaluation and accountability purposes. To post information pertaining to the awarding of Athlete Assistance Program grants on the Canadian Heritage website.

Retention and disposal standards: hard-copy records are retained for 15 years and are then destroyed. Identical electronic records also exist and are kept indefinitely for statistical purposes.

RDA number: 99/012

Related record number: PCH SPT 005

TBS registration: 002734

Bank number: PCH PPU 220

Hosting Program

The Hosting Sub-Program is a key instrument in the Government of Canada's overall approach to sport development in Canada and aims to enhance the development of sport excellence and the international profile of sport organizations by providing assistance for the hosting of the Canada Games and international sport events in Canada. The Hosting Sub-Program offers Canada-at-large a planned and coordinated approach to realizing direct and significant benefits, from bidding and hosting projects, in the areas of sport development, economic, social, and cultural impacts, across a broad range of government priorities.

Hosting Program – administration

Description: as a key instrument in the Government of Canada's overall approach to sport development in Canada, the information created and collected by the Hosting Program is related to the development of sport excellence and the international profile of sport organizations, the provision of assistance for the hosting of the Canada Games and international sport events in Canada, and the provision of support to increase access and equity for designated under-represented groups. The Hosting Program offers Canada-at-large a planned and coordinated approach to realizing direct and significant benefits, from bidding and hosting projects, in the areas of sport development, economic, social, cultural and community impacts, across a broad range of government priorities.

Document types: agendas, agreements (financial, non-financial and service level agreements), budgets, memoranda, correspondence, fact sheets, biographies, backgrounders, publications (brochures, media guides), media advisories releases, media lines, requests for information, requests for proposals (RFP), RFP assessments, statements work financial contracts, presentations, hospitality requests, funding requests, itineraries/invitations, statement, meeting minutes, records of decision, terms of reference, plans (work plans, business plans, operational plans), reports, speeches and Ministerial messages.

Record number: PCH SPT 010

Federal Secretariat – administration

Description: the Federal Secretariat carries the corporate knowledge and experience of bidding for and hosting of International Major Multisport Games from one major games to another.  It maintains records and evaluations related to the Government of Canada's participation in previous International Major Multisport Games and uses the lessons learned from those events to engage key stakeholders to support the bidding and hosting of future events.   Records relate to the initiatives with bid committees, other orders of government, national sport organizations, multisport organizations and other federal departments and agencies.

Document types: agendas, agreements (financial, non-financial, and service level agreements), budgets, memoranda, correspondence, fact sheets, biographies, backgrounders, publications (brochures, media guides), media advisories/releases, media lines, requests for information, requests for proposals (RFP), RFP assessments, statements of work, financial contracts, presentations, special authority funding, hospitality requests, funding requests, itineraries/invitations, statements, meeting minutes, records of decisions, terms of reference, plans (work plans, business plans, operational plans), reports, speeches, and Ministerial messages.

Format: databases and Web sites, videos, photographs, maps.

Record number: PCH SPT 025

Sport Support Program

The Sport Support Sub-Program is the primary funding vehicle for initiatives associated with the delivery of the Government of Canada's commitments to the Canadian Sport Policy. Funding is aimed at developing athletes and coaches at the highest international levels; providing sound technically-based sport programming for all athletes; increasing the number of Canadians from all segments of society involved in sport, and advancing Canadian interests and values in Canada and abroad. This funding is provided to eligible organizations in support of programming that contributes that support the goals of the Canadian Sport Policy.

Sport Support Program – financial support

Description: includes records related to the largest of Sport Canada's three funding programs, the SSP provides funding to national sport organizations, multisport service organizations, Canadian sport centres, provinces and territories and other supporting initiatives to assist in the delivery of programs and services to achieve the broad goals of the Canadian sport policy.  The SPP maintains records on the levels of funding provided to eligible recipients in support of programming activities and information on developing athletes and coaches at the highest international levels; providing sound technically-based sport programming for all athletes; increasing the number of Canadians from all segments of society involved in sport and advancing Canadian interests and values in Canada and abroad. The funding is primarily focused on programs and services that have a direct impact on athletes and athlete development, and that provide children and youth with their first experience in sport.

Document types: applications, agendas, correspondence, consultations, contracts, contribution, evaluations, fact sheets, financial reports, financial statements, forms, fiches, itineraries, memoranda of understanding, meeting minutes, reports, presentations, national and international sport policies, procedures, plans, proposals, and documents related to working groups.

Record number: PCH SPT 015

Status of the High Performance Athlete in Canada Study

Description: this bank contains detailed information on the socio-economic and occupational conditions of Canadian high performance athletes.

Class of individuals: information related to Canadian high performance athletes.

Purpose: to develop policies and programs which are responsive to the needs of Canadian athletes and the current realities of international sport, and for program evaluation purposes.

Consistent uses: none.

Retention and disposal standards: the information is kept indefinitely.

RDA number: 99/012

Related record number: PCH SPT 015

TBS registration: 002955

Bank number: PCH PPU 232

2010 Federal Secretariat

The 2010 Federal Secretariat was the focal point for the Government of Canada's participation in the 2010 Olympic and Paralympic Winter Games in Vancouver and Whistler. The Secretariat pursued activities to foster positive domestic and international exposure to help make these 'Canada's Games' and to globally position Canada as a country of excellence and innovation. The Secretariat worked closely with the Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games, and with major Games stakeholders, to provide leadership, advice and secretariat support to interdepartmental and intergovernmental engagement in 2010 and related initiatives. The operations of the Secretariat shut down in 2010-2011.

2010 Federal Secretariat – administration

Description: the 2010 Federal Secretariat includes records related to the Government of Canada's participation in the 2010 Olympic and Paralympic Winter Games in Vancouver and Whistler. The holdings also include information on activities meant to foster positive domestic and international exposure which enabled the Games to be 'Canada's Games' and to globally position Canada as a country of excellence and innovation. Records relate to the initiatives with the defunct Vancouver Organizing Committee for the 2010 Olympic and Paralympic Winter Games, and with major Games stakeholders, meant to provide leadership, advice and secretariat support to interdepartmental and intergovernmental engagement in 2010 and related initiatives.

Document types: agendas, agreements (financial, non-financial, and service level agreements), budgets, memoranda, correspondence, fact sheets, biographies, backgrounders, publications (brochures, media guides), media advisories/releases, media lines, requests for information, requests for proposals (RFP), RFP assessments, statements of work, financial contracts, presentations, special authority funding, hospitality requests, funding requests, itineraries/invitations, statements, meeting minutes, records of decisions, terms of reference, plans (work plans, business plans, operational plans), reports, speeches, and Ministerial messages.

Format: databases and Web sites, videos, photographs, maps.

Record number: PCH SPT 020

Internal services

Internal services constitute groups of related activities and resources that are administered to support the needs of programs and other corporate obligations of an organization. These groups are management and oversight services, communications services, legal services, human resources management services, financial management services, information management services, information technology services, real property services, materiel services, acquisition services, and travel and other administrative services. Internal services include only those activities and resources that apply across an organization and not to those provided specifically to a program.

Acquisition services

Acquisition services involve activities undertaken to acquire a good or service to fulfill a properly completed request (including a complete and accurate definition of requirements and certification that funds are available) until entering into or amending a contract.

Communications services

Communications services involve activities undertaken to ensure that Government of Canada communications are effectively managed, well coordinated and responsive to the diverse information needs of the public. The communications management function ensures that the public—internal or external—receives government information, and that the views and concerns of the public are taken into account in the planning, management and evaluation of policies, programs, services and initiatives.

Financial management services

Financial management services involve activities undertaken to ensure the prudent use of public resources, including planning, budgeting, accounting, reporting, control and oversight, analysis, decision support and advice, and financial systems.

Human resources management services

Human resources management services involve activities undertaken for determining strategic direction, allocating resources among services and processes, as well as activities relating to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies and plans.

Information management services

Information management services involve activities undertaken to achieve efficient and effective information management to support program and service delivery; foster informed decision making; facilitate accountability, transparency and collaboration; and preserve and ensure access to information and records for the benefit of present and future generations.

Information technology services

Information technology services involve activities undertaken to achieve efficient and effective use of information technology to support government priorities and program delivery, to increase productivity, and to enhance services to the public.

Legal services

Legal services involve activities undertaken to enable government departments and agencies to pursue policy, program and service delivery priorities and objectives within a legally sound framework.

Management and oversight services

Management and oversight services involve activities undertaken for determining strategic direction and allocating resources among services and processes, as well as those activities related to analyzing exposure to risk and determining appropriate countermeasures. They ensure that the service operations and programs of the federal government comply with applicable laws, regulations, policies or plans.

Materiel services

Materiel services involve activities undertaken to ensure that materiel can be managed by departments in a sustainable and financially responsible manner that supports the cost-effective and efficient delivery of government programs.

Real property services

Real property services involve activities undertaken to ensure that real property is managed in a sustainable and financially responsible manner, throughout its life cycle, to support the cost-effective and efficient delivery of government programs.

Travel and other administrative services

Travel and other administrative services include Government of Canada travel services, as well as those other internal services that do not smoothly fit with any of the internal services categories.

Classes of personal information

In the course of conducting the programs and activities of the Department, categories of personal information may be accumulated which are not contained in the specific personal information banks previously described in this entry. Such personal information includes requests for information and publications, research proposals, expressions of public support, comments and suggestions, requests for funding and assistance, and complaints. This information is stored as part of the general subject files, the records of which are not normally retrievable by name of individual or other personal identifier. Specifics must be provided concerning the subject matter, related program activity, as well as the date on which the information was received by the Department and to whom it was addressed.

The personal information contained in these subject files is retained for the same period of time as the related subject information and is disposed of according to the appropriate subject records schedules.

Grants and contributions programs for organizations

This class describes personal information used in support of grant and contributions programs for organizations. Personal information on organization representatives are not collected for administrative purposes at any time during the processing of funding applications or program administration. Personal information may be shared with other programs in the institution, the programs of other federal institutions and provincial and municipal governments in order to verify the stacking of public funding, audit recipients and administer the programs. Information on the programs is filed and may be found by year, organization name and project name. Retention and disposal standards may vary from one program to another and are subject to approval by Library and Archives Canada.

The following funding programs are included in this class of personal information:

Canadian Conservation Institute

This class of personal information contains a database of professionals, employees and volunteers from heritage organizations that are Canadian Conservation Institute (CCI) clients and partners, subscribers to CCI publications or CCI Library users. Personal information retained includes name, occupation, preferred language for correspondence, address, telephone numbers, e-mail address, and a description of their professional title. This information is used for outreach or informational purposes to advise clients, partners, subscribers or users of deadlines to submit requests for different services, to register to professional development activities, to announce new publications for sale and others activities and events organized by CCI. This information is also used to send surveys to measure CCI client satisfaction.

Canadian Heritage Information Network

This class of personal information is pertinent to the collection of museum objects by Canadian museums. The purpose of the information is to create a national inventory of museum collections and to assist museums in managing their collections and developing online content. The documents may contain references to individuals with whom Canadian museums deal in relation to collecting or Web development. Also contained is basic biographical information on Canadian artists. The records are created and supplied by Canadian museums and are maintained as long as is necessary for their management. As well, this class of personal information contains information provided by the Virtual Museum of Canada (VMC) users who register to receive e-mail updates or register to participate in the MyVMC section or VMC Teachers' Centre. The Virtual Museum of Canada was transferred to the Canadian Museum of History in September 2014.

Copyright Policy

This class of personal information contains names and contact information of Canadian citizens and stakeholders who have sent correspondence to the Copyright and International Trade Policy Branch. This information is kept in hard copy and is filed by case number. Records are retained for a period of ten years and then transferred to Library and Archives Canada.

Cultural Sector Investment Review

This class of personal information contains names, contact information and citizenship status of non-Canadian investors, Canadian businesses and legal counsel involved in investments subject to the Investment Canada Act. This information is kept in both paper and electronic format and is filed by case number. Records are retained for a period of ten years and then transferred to Library and Archives Canada. 

Labour Market Study

Part 1 of this bank contains personal information on approximately 1200 employees of museums across Canada and responses to questions on training and professional development opportunities, employment conditions, educational and training background, and some demographic data. Part 2 contains data on 500 museums and responses to questions on the museums labour market such as number of full-time and part-time positions; number of people employed for each job and their classifications; current budgets, etc. Records will be kept for five years (plus two years dormant).

TV5

Personal information is included in the external and internal documentation submitted by the two program funding recipients, TV5 Quebec Canada and TV5MONDE. Owing to the Government of Canada's stake in the governance of these organizations (naming of some Board members, international partnership, etc.), files contain corporate and financial information about the organizations. Documents kept by the Program may also contain personal information pertaining to the directors, officers, personnel and stakeholders of the organizations including biographical information, contact information and opinions or views of, or about, individuals. Records are maintained at headquarters and retained for seven years and then transferred to Library and Archives Canada for disposition.

Manuals

  • Aid to Publishers - Manual of Procedures for Officers Aid to Publishers
  • Audit Manual
  • Canadian Heritage Portfolio: A Handbook for Appointees to Boards and Commissions
  • Access to Information Act and Privacy Act Departmental Policies and Procedures Handbook
  • Departmental Policy on Informatics
  • Discover the Hill/Infotent Operations Manual
  • Financial Coding Manual
  • Financial Management Guide
  • Grants and Contributions Manual
  • Information Classification and Protection Guide
  • Information Technology Security Handbook
  • Maintenance Standards (Volumes 1 and 2)
  • Management Directives
  • Personnel Security Guide
  • Privacy Breach Protocol
  • Security and Emergency Procedures Handbook
  • Tours and Itinerary Service Procedures Manual
  • Training Manual for the Capital Infocentre Interpretive Guides
  • Volunteer Management Standards and Procedures Manual

Additional information

Please see the Introduction to this publication for information on formal access procedures under the provisions of the Access to Information Act  and the Privacy Act. You may make a request by mail or online by describing the records you are seeking and including any relevant details to help the ATIP Secretariat find the records you are requesting. Please note that a $5 application fee applies to access to information requests. There is no fee for privacy requests.

To make a request using the Access to Information and Privacy (ATIP) Online Request Service, you will be redirected to the Government of Canada ATIP Online Request portal. Click the "next" button on the bottom of the page and follow the instructions. You will be required to select Canadian Heritage from a list of Departments that are also accepting requests through the online service. In order to use this service, a credit card will be required to process the payment of the $5 application fee for access to information requests.

To make a request by mail, complete either the Access to Information Request Form or the Personal Information Request Form, or write a letter indicating that your request is made in accordance with the Access to Information Act or the Privacy Act. In the case of an access to information request, please include the $5 application fee in the form of a cheque or money order made payable to the Receiver General of Canada. Mail your letter or Access to Information Request Form (Access to Information Act) or Personal Information Request Form (Privacy Act), along with any necessary documents (such as consent or the $5.00 application fee for a request under the Access to Information Act) to the following address:

Canadian Heritage
Access to Information and Privacy Coordinator
Les Terrasses de la Chaudière
25 Eddy Street, 3rd Floor
Gatineau, Quebec K1A 0M5

Please note: each request made to Canadian Heritage under the Access to Information Act must be accompanied by an application fee of $5.00, cheque or money order made payable to the Receiver General for Canada.

The Government of Canada encourages the release of information through informal requests. Canadian Heritage posts monthly a list of requests processed under the Access to Information Act. You may consult the list of completed Access to Information requests and make a request for released records at the above noted address or at pch.aiprp-atip.pch@canada.ca. For general information on Canadian Heritage, you may contact our Headquarters.

Reading room

In accordance with the Access to Information Act and the Privacy Act, an area on the premises will be made available at Headquarters or at a Regional Office should the applicant wish to review materials on site. Contact the Access to Information and Privacy Secretariat at pch.aiprp-atip.pch@canada.ca to make arrangements.

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