DAOD 5002-6, Continuing Education Officer Training Plan – Regular Force

1. Introduction

Date of Issue: 2011-11-09

Date of Last Modification: 2018-04-23

Application: This DAOD is an order that applies to officers and non-commissioned members of the Canadian Armed Forces (“CAF members”).

Supersession:

  • CANFORGEN 156/05, Continuing Education Officer Training Plan – (CEOTP)
  • CANFORGEN 030/14, CEOTP – Addition Preferred and Environmental Affiliation Degrees
  • CF Military Personnel Instructions 09/05, Continuing Education Officer Training Plan

Approval Authority: Chief of Military Personnel (CMP)

Enquiries: Director Personnel Generation Requirements (DPGR)

2. General Principles

Context

2.1 The CAF recognizes that the attainment of a baccalaureate degree:

  • fulfills part of the professional development requirements for officers; and
  • enables officers to develop their leadership abilities to the required standard.

2.2 Normally, a baccalaureate degree is a prerequisite to the enrolment of an officer applicant or for the promotion of an officer cadet/naval cadet to a commissioned rank, but under certain conditions it may be necessary for the CAF to accept applicants or to promote CAF members who lack a baccalaureate degree but who are otherwise suitable for employment as an officer.

2.3 A suitable applicant or CAF member who lacks a baccalaureate degree may become an officer under the Continuing Education Officer Training Plan (CEOTP) provided that they attain a baccalaureate degree prior to the completion of their variable initial engagement (VIE) or current terms of service.

Purpose

2.4 The CEOTP is a Regular Force officer production plan that enables the CAF to maintain the occupational health of officer military occupations by supplementing officer production in under-strength officer military occupations with applicants or CAF members who are required to attain a baccalaureate degree suitable for the targeted officer military occupation prior to completion of their VIE and any period of service requiring a waiver of right to release.

Production Criteria

2.5 The CEOTP is normally used when:

  • shortages in an under-strength officer military occupation adversely affect service requirements; and
  • recovery of the officer military occupation cannot be satisfied through the other officer production means (i.e. Regular Officer Training Plan, Direct Entry Officer Plan, and in-service commissioning and promotion plans).

2.6 An under-strength officer military occupation is one in which the:

  • trained effective strength is equal to or less than 95% of its maximum authorized strength; and
  • untrained effective strength in the officer military occupation is insufficient to fill the gap between the trained effective strength and the maximum authorized strength within a two-year period.

2.7 The CEOTP may also be used when an officer military occupation exceeds 95% of the maximum authorized strength but the intake requirement is limited to 20% of the annual production requirement for the officer military occupation.

The CEOTP and Officer Military Occupations

2.8 The CEOTP:

  • is normally used to produce general service officers in officer military occupations managed by the career field and occupation authorities as set out in CF Military Personnel Instruction 02/07 Authority and Management Framework – Military Employment Structure (MES); and
  • may be used to produce general service officers in officer military occupations with occupational and professional development functions that have requirements stipulated in officer military occupation entry standards, such as a specific type of university degree (e.g. a baccalaureate degree in engineering) or professional certification, licensing or registration with a regulatory body (e.g. registered nurse), provided that the requirements for that officer military occupation can be attained using the educational assistance options provided for in the CEOTP.

Note – Officer military occupation entry standards are available on the DPGR intranet site.

2.9 The CEOTP may not be used to produce the following specialist officers in officer military occupations: legal officers, medical officers and chaplains.

Production Planning

2.10 The officer military occupations open to the CEOTP are subject to officer production requirements which are determined by the Annual Military Occupation Review (AMOR) process as set out in CF Military Personnel Instruction 01/08, Annual Military Occupation Review (AMOR).

2.11 The CEOTP officer intake requirements are:

  • determined by the career field and occupation authorities; and
  • conveyed in the annual Strategic Intake Plan.

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3. Selection

General

3.1 The CEOTP is a competitive application plan.

3.2 An applicant to the CEOTP may be a:

  • civilian with or without prior CAF service;
  • Regular Force NCM;
  • Regular Force officer transferring from another officer enrolment plan; or
  • Reserve Force officer or NCM.

Eligibility Criteria

3.3 A CEOTP applicant is required to:

  • be a Canadian citizen if applying for full-time subsidized studies;
  • meet or be capable of meeting the minimum operational standards for the Regular Force as set out in the DAOD 5023 series, including successful completion of the applicable CAF physical fitness test;
  • have sufficient time remaining to retirement age to:
    • be able to complete the assigned terms of service as set out in ADM(HR-Mil) Instruction 05/05, The New CF Regular Force Terms of Service; and
    • complete any period of obligatory service incurred in accordance with DAOD
      5049-1, Obligatory Service, or any period of service requiring a waiver of right to release;
    • possess a secondary school graduation certificate or a secondary V certificate of Quebec; and
    • possess the academic prerequisites for acceptance at the Royal Military College of Canada (RMC), a Canadian university, college or educational institute accredited by a provincial or territorial ministry, or federal government department that has degree-granting authority without condition in an acceptable course of study leading to a baccalaureate degree that meets CAF requirements.

3.4 The following table outlines additional requirements for specific types of applicants:

Type of Applicant Requirement

Civilian

  • The applicant must meet the conditions, standards and requirements for enrolment as set out in DAOD 5002-1, Enrolment.

Regular Force NCM

  • The NCM must:
    • be occupation qualified in the current assigned military occupation;
    • hold the substantive rank of at least corporal/leading seaman by the closing date of the annual competition; and
    • be recommended for commissioning by their commanding officer (CO).

Regular Force officer transferred from another plan.

  • The officer must hold the rank of officer cadet/naval cadet.
  • A review board must determine that the officer is unable to continue with their studies or officer military occupation training under CFAO 9-12, Regular Officer Training Plan or CFAO 9-13, University Training Plan - Non-Commissioned Members for reasons that are not within the control of the officer.
  • On an exceptional basis, a transfer from another plan to CEOTP and, if appropriate, occupation transfer-untrained to another officer military occupation open to the CEOTP, may be authorized only if it is in the best interests of the CAF and providing that the officer is:
    • suitable for service as an officer;
    • possesses the academic aptitude to complete a baccalaureate degree; and
    • agrees to complete a baccalaureate degree within the assigned terms of service.

Reserve Force member

  • If an NCM:
    • the Reserve Force member must hold the substantive rank of at least corporal/leading seaman by the closing date of the annual competition; and
    • the Reserve Force member must be recommended for commissioning by their CO.
  • If an officer, the Reserve Force member must be recommended by their CO.
  • The Reserve Force member must be able to complete a component transfer to the Regular Force upon acceptance in CEOTP in accordance with DAOD 5002-3, Component and Sub-Component Transfer and CF Military Personnel Instruction 03/08, Canadian Forces Component Transfer and Component Transfer Career Programs.

Applicant to the nurse military occupation

  • The applicant must:
    • possess a diploma in nursing from an accredited Canadian college;
    • be a registered nurse in good standing with the applicable provincial or territorial regulatory body; and
    • have proof of unconditional acceptance into a Bachelor of Nursing or a Bachelor of Science in Nursing degree programme at an accredited Canadian university or college that has degree-granting authority.

Military Occupation Selection and Environmental Assignment

3.5 An applicant who meets the eligibility criteria may be assessed for military occupation selection and environmental assignment.

3.6 To determine the officer military occupation and environmental assignment, a CEOTP applicant is required to:

  • meet the entry standards for the targeted officer military occupations listed on the DPGR intranet site;
  • meet the special requirements identified in the military occupational specification for the targeted officer military occupations listed on the DPGR intranet site;
  • complete selection processing to measure cognitive ability, attributes and competencies to assess suitability for the targeted officer military occupations; and
  • meet the minimum assigned medical standards, as set out in Annex E of A-MD-154-000/FP-000, Minimum Medical Standards for Officers/Non-Commissioned for the targeted officer military occupations.

3.7 The eligibility criteria, military occupational standards, requirements, specifications and assessment processes for application to the CEOTP are not normally waived.

Selection Process

3.8 The following table outlines the selection process:

Step Who does it? Action

1

Determine CEOTP intake requirements

  • Career field and occupation authority.
  • Determines the officer production requirement through the AMOR process.
  • Confirms that the officer production requirement for an officer military occupation is in accordance with the Production Criteria block.
  • Confirms that the vacancy cannot be filled through other officer production means.
  • DPGR
  • Verifies the officer production requirement through the AMOR process.
  • Verifies that the officer production requirement for an officer military occupation is in accordance with the Production Criteria block.
  • Verifies that the vacancy cannot be filled through other officer production means.
  • Publishes the Strategic Intake Plan noting external and internal CEOTP officer production requirements.

2

Eligibility and suitability assessment

  • Canadian Forces recruiting centres and detachments (for civilian applicants and Reserve Force members other than Primary Reserve);
  • Director General Military Careers (DGMC) (for Primary Reserve members); or
  • formation, base or wing personnel selection officers (PSOs) (for Regular Force members).
  • Assesses applicant eligibility for the CEOTP.
  • Briefs the applicant or CAF member on the terms of service for CEOTP and the requirement to complete a baccalaureate degree within the awarded terms of service.
  • Conducts the suitability assessment of the applicant or CAF member for targeted officer military occupations and forwards the assessment to Canadian Forces Recruiting Group (CFRG) or DGMC as appropriate.
  • Recommends an officer military occupation assignment.
  • For an applicant or CAF member pursuing full-time subsidized education, confirms the applicant or CAF member's acceptance without condition in a baccalaureate degree programme that is congruent with the entry standard for the officer military occupation.

3

Selection

  • CFRG (for civilian applicants and Reserve Force members other than Primary Reserve); or
  • DGMC (for Regular Force and Primary Reserve members).
  • Verifies applicant or CAF member suitability.
  • Conducts selection processing.
  • Produces a numerical selection list to select for enrolment, promotion, occupation transfer, or component transfer by order of merit.
  • Confirms the assignment of the officer military occupation and:
    • assigns a VIE for that officer military occupation under the Regular Officer Training Plan column as set out in ADM(HR-Mil) Instruction 05/05; or
    • modifies the terms of service for Regular Force members on a case-by-case basis to ensure sufficient time to complete a baccalaureate degree and any period of obligatory service or period of service requiring a waiver of right to release.

4

Offer

  • CFRG (for civilian applicants and Reserve Force members other than Primary Reserve); or
  • DGMC (for Regular Force and Primary Reserve members).
  • Generates an offer (see DAOD 5002-1), promotion, occupation transfer, or component transfer message (see CF Military Personnel Instruction 03/08), which stipulates the requirement to attain a baccalaureate degree within the assigned terms of service.
  • Indicates on the offer:
    • the preferred type of baccalaureate degree to be attained and the educational institute, if known (e.g. Bachelor of Military Arts and Science, RMC); and
    • the requirement to attain the Basic Military Officer Qualification (BMOQ).

5

Acceptance or refusal

  • Applicant; or
  • CAF member.
  • Either:
    • accepts the offer (proceed to next step); or
    • refuses the offer (end of processing and, in the case of a CAF member, the CO is to be informed of the refusal).

6

Enrolment, promotion, occupation transfer or component transfer

  • CFRG (for civilian applicants and Reserve Force members other than Primary Reserve); or
  • the DGMC (for Regular Force and Primary Reserve members).
  • Ensures the applicant signs the statement of understanding as set out in DAOD 5049-1.
  • Performs the enrolment ceremony, change in rank ceremony or conducts the component transfer.
  • Issues the Enrolment or Transfer and Posting Instruction message with the following information for those members pursuing full-time subsidization (e.g. baccalaureate degree programmes in nursing or engineering):
    • the baccalaureate degree to be followed for the assigned officer military occupation;
    • the educational institute;
    • commencement date and period of full-time subsidization education; and
    • notification of obligatory service requirements and financial obligations that may be incurred as a result of accepting an offer for full-time academic subsidization.
  • Ensures the Enrolment or Transfer and Posting Instruction message distribution list includes:
    • Canadian Defence Academy (CDA)/Deputy Chief of Staff Learner Support; and
    • the applicable career field and occupation authority.

7

BMOQ

  • CEOTP officer
  • Attainment of the BMOQ

8

Prior Learning Assessment and Recognition (PLAR) and Individual Learning Plan (ILP) Initiation

  • CEOTP officer.
  • On attainment of the BMOQ, a CEOTP officer consults with the local formation, base or wing PSO/Education Counsellor and:
    • reviews the academic calendars for baccalaureate degrees available through the RMC or other Canadian universities and degree-granting educational institutes;
    • reviews the RMC Table of Credits Granted on the RMC/Continuing Studies intranet site for possible academic credits towards a baccalaureate degree;
    • determines the university or degree-granting educational institute at which to undertake their course of study and the number of academic credits required to complete a baccalaureate degree;
    • submits, as appropriate, a request for a PLAR to the RMC Continuing Studies office, the Canadian university or degree-granting educational institutes; and
    • confirms the course of study to be completed.
  • Registers, as appropriate, in a baccalaureate degree programme and provides information to attain academic credits for previously completed courses.
  • Submits an ILP.
  • Notifies the CO and career manager of the continuing education plan outlined in the ILP.

Rank

3.9 A selected applicant must be enrolled, appointed or component transferred as an officer cadet/naval cadet effective the date of enrolment, rank change or component transfer.

3.10 The rank of officer cadet/naval cadet is held until the date that BMOQ or an equivalency is granted, upon which promotion to second lieutenant/acting sub-lieutenant occurs. No promotion to commissioned rank must be back-dated prior to the date the CEOTP officer is granted the BMOQ or an equivalency.

3.11 Promotions to a higher rank may occur on enrolment, promotion, occupation transfer or component transfer under CAF promotion policy.

Pay Increment

3.12 Additional pay increments may be granted for any recognized period of qualifying service, academic or other special qualifications possessed by the applicant on enrolment or component transfer (see CBI 204.015, Pay Increments).

Compensation and Benefits

3.13 The following table outlines compensation and benefits available to CAF members including those enrolled or transferred under the CEOTP:

Compensation and benefits include … as set out or described in …

pay

  • CBI Chapter 204, Pay of Officers and Non-Commissioned Members.

Note – Rate of pay is dependant upon the assigned military occupation and any qualifications and additional pay increments granted on enrolment or component transfer.

environmental, special and clothing allowances

  • CBI Chapter 205, Allowances for Officers and Non-Commissioned Members.

medical care

  • QR&O article 34.07, Entitlement to Medical Care.

dental treatment

  • QR&O article 35.04, Entitlement to Dental Treatment.

maternity and parental benefits

  • DAOD 5001-2, Maternity and Parental Benefits; and
  • DAOD 5003-5, Pregnancy Administration.

leave

  • QR&O Chapter 16, Leave;
  • DAOD 5060-0, Leave; and
  • A-PP-005-LVE/AG-001, Canadian Forces Leave Policy Manual.

Personnel Records Management

3.14 An applicant who is enrolled or a CAF member who is transferred, or promoted under the CEOTP must have the designation "CEOTP" entered under the commissioning plan field (i.e. Comm Plan) by CFRG or DGMC for purposes of the Canadian Forces Recruiting Information and Management System and the Human Resources Management System.

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4. Baccalaureate Degree Attainment

Educational Institutes

4.1 The baccalaureate degree is completed through part-time or full-time studies at:

  • the RMC;
  • a Canadian university accredited by a provincial or territorial ministry, or a federal government department; or
  • a college or educational institute accredited by a provincial or territorial ministry, or a federal government department that has degree-granting authority.

Preferred Degrees

4.2 A CEOTP officer is normally required to attain one of the following baccalaureate degrees:

  • Bachelor of Military Arts and Science, RMC;
  • Bachelor of Arts, RMC;
  • Bachelor of Arts (General), University of Manitoba;
  • Baccalauréat ès arts, TÉLUQ; and
  • Baccalauréat en administration (cheminement général), TÉLUQ.

4.3 In addition Royal Canadian Navy, Canadian Army, and Royal Canadian Air Force occupation advisors and military personnel staff have endorsed three specific baccalaureate degrees that are suitable for CEOTP officers assigned to occupations they manage. CEOTP officers assigned to the following occupations may attain either a preferred degree as set out in para 4.2 or one of the environmental affiliation baccalaureate degrees as identified below:

  • Royal Canadian Navy – Maritime Surface and Sub-Surface (Mars), Military occupation structure identification code (MOSID) 00207:
    • Bachelor of Maritime Studies, Memorial University;
    • Bachelor of Arts in Geography (General), University of Manitoba; and
    • Bachelor of Management, Athabasca University.
  • Canadian Army – Armour MOSID 00178, Artillery MOSID 00179, and Infantry MOSID 00180:
    • Bachelor of Arts in Geography (General), University of Manitoba; and
    • Bachelor of Management, Athabasca University.
  • Royal Canadian Air Force – Air Combat Systems Officer MOSID 00182, Pilot MOSID 00183, Aerospace Control MOSID 00184:
    • Bachelor of Arts in Geography (General), University of Manitoba; and
    • Bachelor of Management, Athabasca University.

4.4 These baccalaureate degree programmes are normally completed via distance and distributed learning delivery methods. Through the PLAR process, a CEOTP officer may be awarded academic credits for academic credits attained at other educational institutes, and through Officer Professional Military Education and military training.

Exceptions to Preferred Degrees

4.5 It may be necessary or practical for a CEOTP officer under certain circumstances to attain a baccalaureate degree at a Canadian university, college or educational institute accredited by a provincial or territorial ministry or federal government department that has degree-granting authority instead of the RMC. Exceptions to attaining one of the preferred degrees offered at the RMC may be made for a CEOTP officer who:

  • has a baccalaureate degree in progress, which means:
    • has attained a minimum of 50% of the academic credits required for a baccalaureate degree that meets the entry standard for the officer military occupation;
    • is a registered student in good standing; and
    • can complete the studies at that accredited educational institute using the educational assistance options provided for in this plan;
  • depending on the assigned officer military occupation, is required to attend an accredited Canadian university full-time to attain a:
    • Bachelor of Nursing or a Bachelor of Science in Nursing degree; or
    • baccalaureate degree in engineering; or
  • is undertaking a baccalaureate degree applicable to the environmental affiliation of the CEOTP officer that has been endorsed by the career field and occupation authority.

Ineligible Degree Programmes

4.6 The following degree programmes are not authorized under the CEOTP:

  • a co-operative baccalaureate degree programme; or
  • an advanced degree programme (i.e. a masters or a doctorate).

Educational Assistance

4.7 Educational assistance may be provided to a CEOTP officer in accordance with the following table:

A CEOTP officer who is required to complete … must do so … with educational assistance provided, as applicable, under …

a baccalaureate degree

  • during the VIE or current terms of service, through part-time studies by:
    • distance learning;
    • distributive learning; or
    • attendance,
  • CBI 210.80, Tuition Fees, Books and Instruments – Officers and Non-Commissioned Members of the Regular Force at Canadian Military Colleges, Universities, Academic Institutes or Courses not within the Canadian Force (see Note 1);
  • CF Military Personnel Instruction 17/04, Education Reimbursement for the Regular Force;
  • A-PP-005-LVE/AG-001, Section 5.4 Special Leave (Academic Advancement); and
  • a COs discretionary authority (see the Allocation of Duty Time by a CO block).

a Bachelor of Nursing or Bachelor of Science in Nursing degree programme at an accredited Canadian university or college that has degree-granting authority

(see Note 2)

  • upon attainment of the BMOQ, through full-time subsidized studies by attendance for a period not to exceed two years
  • CBI 210.80 (see Note 1).

a baccalaureate degree in engineering at the RMC or an accredited Canadian university

(see Notes 2 and 3)

  • upon attainment of the BMOQ, through full-time subsidized studies by attendance for a period not to exceed two years
  • CBI 210.80 (see Note 1).

Note 1 – A CEOTP officer may accept any scholarship, bursary or cash award that is not, by the terms of the prize, to be used for any payment that normally is paid or reimbursed by the CAF.

Note 2 – A CEOTP officer shall be registered as a full-time student and follow the number of courses required in each semester to progress normally from year to year.

Note 3 – To be considered for full-time subsidized education for a baccalaureate degree in engineering, an applicant or CAF member requires at least two years of completed academic credits in a baccalaureate degree in engineering or possession of a diploma of technology in an engineering field from an accredited community college or technical institute programme recognized by the Canadian Council of Technicians and Technologists or a provincial or territorial body of certified engineering technologists.

Allocation of Duty Time by a CO

4.8 The CO of a CEOTP officer may:

  • treat the residence of the CEOTP officer as the place of duty for that officer; and
  • allocate time during the normal working day for the completion of required courses in accordance with an approved ILP to attain a baccalaureate degree.

4.9 In determining the duty time to be made available to a CEOTP officer, the CO must consider:

  • operational effectiveness;
  • unit taskings and requirements; and
  • the personnel state of the unit.

4.10 If the operational tempo of the unit does not permit allocation of duty time for the studies of a CEOTP officer, a CO may authorize flexible hours of work to allow the CEOTP officer to attend or complete courses scheduled to take place during normal work hours.

Obligatory Service for Full-time Subsidized Studies

4.11 In accordance with DAOD 5049-1, a CEOTP officer will normally incur obligatory service when a course of study is six months or longer, and will be calculated on the basis of two months' service for each month of subsidized education or training, using the start and end dates of the course of study.

4.12 The duration of a course of study is counted in calendar months to the nearest half-month.

4.13 Obligatory service starts the day after the course of study of a CEOTP officer ceases.

4.14 A CEOTP officer is required to complete a waiver of a right to release to acknowledge the conditions and limitations that will affect their service as a result of having received full-time subsidized studies.

The ILP

4.15 An ILP is required by each CEOTP officer undertaking part-time studies.

4.16 A CEOTP officer must submit an ILP to CDA no later than six months after completing the BMOQ. The ILP and personal learning strategy are available on the CDA intranet site.

4.17 A CEOTP officer must indicate within the substantiation field, as a minimum:

  • that they are a CEOTP officer;
  • an outline for attaining a baccalaureate degree within the VIE or current terms of service; and
  • any academic credits earned or pending through the conduct of a PLAR by the applicable educational institute.

4.18 CDA must:

  • confirm that the course of study for the CEOTP officer is congruent with the Preferred Degrees block and Exceptions to Preferred Degrees block in this DAOD; and
  • register the ILP for the CEOTP officer in the CDA database.

4.19 Modification to the ILP for a CEOTP officer requires:

  • substantiation from the CEOTP officer; and
  • approval of the amendment by the CO, the DGMC and the education reimbursement approving authority.

Monitoring Academic Progress

4.20 The academic progress of a CEOTP officer must be monitored by the:

  • CO of the CEOTP officer;
  • the DGMC;
  • CDA; and
  • the applicable career field and occupation authority.

4.21 Monitoring advice and policy guidance are provided by:

  • CDA;
  • the DPGR; and
  • the formation, base or wing PSO.

Reporting Academic Progress

4.22 Academic progress towards the completion of a baccalaureate degree must be reported by:

  • a CEOTP officer through their chain of command to their CO;
  • the CO of a CEOTP officer:
    • on the personnel development review form;
    • on the personnel evaluation report form; and
  • an annual report from CDA to the DGMC, the DPGR and the career field and occupation authority:
    • indicating the number and percentage of CEOTP officers in total, by career field and occupation authority, and officer military occupation, who have attained a baccalaureate degree;
    • identifying recurring issues that prevent some CEOTP officers from pursuing or completing their courses of study; and
    • including the individual academic progress of each CEOTP officer towards a baccalaureate degree.

Academic Progress Review Boards

4.23 The DGMC, with input from CDA and the career field and occupation authority, is required to conduct an academic progress review board for each CEOTP officer at five year intervals. A CEOTP officer and the CO may provide input to the board.

4.24 The board must:

  • monitor the individual and aggregate baccalaureate degree completion rates;
  • monitor amendments to ILPs as a result of exceptional circumstances such as:
    • illness, injury or temporary disability;
    • compassionate reasons;
    • operational demands that prevent the completion of the baccalaureate degree by the end of the VIE or current terms of service; or
    • other unforeseen circumstances; and
  • make a recommendation concerning, but not limited to:
    • postings that facilitate the completion of the studies; or
    • an administrative review into the CEOTP officer's career (see DAOD 5019-2, Administrative Review).

Failure to Achieve Academic Progress

4.25 When an academic progress review board determines that a CEOTP officer has failed to make satisfactory academic progress because of factors within the officer's control, the board must refer the matter to the DGMC.

4.26 The DGMC must conduct an administrative review in accordance with DAOD 5019-2,and determine appropriate administrative action.

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5. Career Progression

Professional Development

5.1 Professional development policy, which includes second language requirements, is set out in DAOD 5031-8, Canadian Forces Professional Development.

Military Occupation Transfer Options for Untrained and Trained CAF Members

5.2 A CEOTP officer who proceeds with a military occupation transfer is required to:

  • meet the entry standards and occupation special requirements used to assess suitability for military occupation selection for the targeted officer military occupations; and
  • comply with the applicable CAF policies on military occupation transfer for untrained and trained CAF members.

5.3 A CEOTP officer may only be transferred from the initially assigned military occupation to another officer military occupation in accordance with the following table:

If the baccalaureate degree is … a CEOTP officer may … under the category of … to ...

completed

occupation transfer -untrained

voluntary

an officer military occupation for which the officer is suitable and there is an establishment position.

compulsory

occupation transfer -trained

voluntary

an officer military occupation listed on the annual voluntary occupation transfer programme message.

compulsory

an officer military occupation for which the officer is suitable and there is an establishment position.

in progress

occupation transfer -untrained

compulsory

an officer military occupation open under the CEOTP for which the officer is suitable, the degree in progress is acceptable and there is an establishment position.

occupation transfer - trained

compulsory

an officer military occupation open under the CEOTP for which the officer is suitable, the degree in progress is acceptable and there is an establishment position.

Note – The voluntary occupation transfer of a CEOTP officer, whether trained or untrained, while pursuing their studies toward the attainment of a baccalaureate degree is not authorized.

Promotion to a Higher Rank

5.4 A CEOTP officer must not be promoted to the substantive rank of major/lieutenant-commander or higher rank without having attained a baccalaureate degree.

Subsequent Terms of Service

5.5 The following table sets out the conditions for offering subsequent terms of service:

A CEOTP officer who, within the terms of the VIE or current terms of service, has ...
attained a baccalaureate degree,
  • may be offered subsequent terms of service in accordance with ADM(HR-Mil) Instruction 05/05.
not attained a baccalaureate degree,
  • must undergo an administrative review in accordance with DAOD 5019-2 to determine the requirement for continued service in the Regular Force and:
    • if a requirement for continued service exists, may be offered a continuing engagement for a period of one year; or
    • may be offered subsequent extensions of terms of service if authorized by the DGMC in the best interest of the CAF.

Release or Relinquishment of Rank

5.6 A CEOTP officer may be released from the Regular Force in accordance with QR&O article 15.01, Release of Officers and Non-Commissioned Members, or may apply for permission to relinquish their officer rank in accordance with QR&O article 11.12, Relinquishment of Rank, for subsequent service as a NCM if the CEOTP officer:

  • voluntarily declines to complete any further studies required for attainment of the baccalaureate degree;
  • voluntarily withdraws from their course of study as a result of academic failure;
  • voluntarily declines to complete any further basic military training or officer military occupation training;
  • fails to attain a baccalaureate degree within the VIE or current terms of service;
  • fails to achieve the BMOQ or officer military occupation training; or
  • completes any period of service requiring a waiver of right to release or obligatory service incurred by the officer.

5.7 On the recommendation of the CO, a CEOTP officer who has applied to relinquish their officer rank must be referred to the nearest formation, base or wing PSO to determine eligibility and suitability for a NCM military occupation.

Voluntary Release After Subsidized Education or Training

5.8 QR&O article 15.07, Voluntary Release After Subsidized Education or Training, sets out the financial obligations incurred by a CEOTP officer who has received full-time subsidized education or training.

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6. Responsibilities

Responsibility Table

6.1 The following table identifies the responsibilities associated with this DAOD:

The … is or are responsible for …

career field and occupation authorities

  • identifying officer production requirements for assigned officer military occupations;
  • monitoring CEOTP officer production and the baccalaureate degree attainment of CEOTP officers;
  • providing direction to commanders and COs that reinforces their organizational responsibility to mentor, provide support and apply flexibility in order to assist a CEOTP officer with the baccalaureate degree attainment; and
  • participating in DGMC-chaired academic progress review boards.

career field and occupation advisors

  • developing officer military occupation entry standards and liaising with the DPGR;
  • assisting the DPGR in developing officer military occupational specifications;
  • working with the RMC to identify officer military occupation-specific academic accreditation;
  • conducting PLARs on CEOTP applicants to assess qualifying service and to identify courses, training and work experiences that are of value to the CAF;
  • requesting determinations through the Director Pay Policy and Development for higher pay increments upon enrolment or component transfer in accordance with CBI 204.015, Pay Increments.

CDA

  • maintaining a database on the CEOTP officers and their academic progress including officers who are:
    • newly enrolled, component transferred, or selected into the CEOTP as informed by CFRG and DGMC;
    • studying part-time with a registered ILP; and
    • studying full-time as identified on the basic training list;
  • liaising with CEOTP officers and their COs;
  • participating in DGMC-chaired academic progress review boards; and
  • providing an annual CEOTP report to the DGMC, the DPGR and the career field and occupation authorities.

CFRG

  • recruiting, selecting and enrolling CEOTP applicants;
  • conducting selection boards;
  • responding to questions concerning recruitment and enrolment;
  • consulting with the DPGR with respect to the attainment of officer production targets; and
  • consulting with appropriate authorities to assess PLARs, qualifying service and pay increments.

DGMC

  • selecting CAF members for promotion, occupation transfer and posting, and effecting the component transfer of internal CEOTP applicants;
  • consulting with appropriate authorities to assess PLARs, qualifying service and pay increments;
  • assessing and amending the terms of service for CAF members entering the CEOTP;
  • conducting selection boards;
  • selecting and posting CAF members to an accredited Canadian university, college or educational institute that has degree-granting authority to attend a full-time course of study;
  • responding to questions concerning selection and component transfer processes;
  • monitoring CEOTP career issues and the baccalaureate degree attainment of CEOTP officers;
  • consulting with the DPGR with respect to the attainment of officer production targets;
  • conducting academic progress review boards at five-year intervals;
  • conducting administrative reviews and taking the appropriate administrative and career actions; and
  • as assessed by academic progress review boards and administrative reviews, offering additional terms of service as a result of career actions.

RMC

  • assessing previously earned academic credits (secondary and post-secondary) and, if appropriate, awarding academic credits towards the baccalaureate degrees offered at the RMC; and
  • updating the RMC Table of Credits Granted list.

DPGR

  • monitoring CEOTP officer production and the baccalaureate degree attainment by CEOTP officers;
  • establishing military occupation entry standards in conjunction with career field and occupation authorities and advisors;
  • reviewing and approving waivers to the officer military occupation entry standards in support of enrolment and in-service selection requirements;
  • developing and maintaining the officer general specification;
  • developing military occupational specifications;
  • maintaining the CEOTP policy and responding to questions concerning policy issues and interpretation;
  • assessing officer production requirements for the Regular Force in consultation with the appropriate career field and occupation authorities and career field and occupation advisors;
  • participating in the AMOR process to confirm the use of CEOTP officer production; and
  • consulting with CFRG and the DGMC to establish recruiting goals based on the Strategic Intake Plan requirements established with the career field and occupation authorities.

Canadian Forces Leadership and Recruit School

  • conducting BMOQ training, awarding qualifications and conducting review boards for training failures; and
  • informing CDA if a CEOTP officer has ceased or failed training and is not suitable to restart the training.

formation, base, wing PSO

  • assessing and making recommendations on the suitability of Regular Force members for CEOTP;
  • reviewing and approving ILPs within designated authority levels;
  • processing education reimbursement claims;
  • providing local support, and guidance to a CEOTP officer with respect to identifying and meeting baccalaureate degree requirements in accordance with the ILP; and
  • counselling candidates as required on educational and officer military occupation issues.

CO

  • providing support to a CEOTP officer under their command for the attainment of a baccalaureate degree;
  • monitoring the academic progress of a CEOTP officer under their command; and
  • reporting the academic progress of a CEOTP officer under their command on the personnel development review form and the personnel evaluation report form.

CEOTP officer

  • submitting an ILP to CDA no later than six months after having attained the BMOQ;
  • providing an annual academic progress report to their CO; and
  • attaining a baccalaureate degree within the VIE or current terms of service.

7. References

Acts, Regulations, Central Agency Policies and Policy DAOD

  • DAOD 5002-0, Military Personnel Requirements and Production

Other References

  • QR&O article 11.12, Relinquishment of Rank
  • QR&O article 15.01, Release of Officers and Non-Commissioned Members
  • QR&O article 15.07, Voluntary Release After Subsidized Education or Training
  • QR&O Chapter 16, Leave
  • QR&O article 34.07, Entitlement to Medical Care
  • QR&O article 35.04, Entitlement to Dental Treatment
  • CBI Chapter 204, Pay of Officers and Non-Commissioned Members
  • CBI Chapter 205, Allowances for Officers and Non-Commissioned Members
  • CBI Chapter 210, Miscellaneous Entitlements and Grants
  • DAOD 5001-2, Maternity and Parental Benefits
  • DAOD 5002-1, Enrolment
  • DAOD 5002-3, Component and Sub-Component Transfer
  • DAOD 5002-5, Canadian Forces Personnel Selection
  • DAOD 5002-9, University Training Plan for Non-Commissioned Members – Regular Force
  • DAOD 5003-5, Pregnancy Administration
  • DAOD 5019-2, Administrative Review
  • DAOD 5023-1, Minimum Operational Standards Related to Universality of Service
  • DAOD 5023-2, Physical Fitness Program
  • DAOD 5031-8, Canadian Forces Professional Development
  • DAOD 5049-1, Obligatory Service
  • DAOD 5060-0, Leave
  • DAOD 5070-1, Military Employment Structure Framework
  • CFAO 9-12, Regular Officer Training Plan
  • A-MD-154-000/FP-000, Medical Standards for the Canadian Forces
  • A-PD-055-002/PP-001, Canadian Forces Manual of Military Occupational Structure – Occupational Specification (available in hardcopy only)
  • A-PP-005-LVE/AG-001, Canadian Forces Leave Policy Manual
  • CF Military Personnel Instructions 17/04, Education Reimbursement for the Regular Force
  • ADM(HR-Mil) Instruction 05/05, The New CF Regular Force Terms of Service
  • CF Military Personnel Instruction 01/08, Annual Military Occupation Review (AMOR)
  • CF Military Personnel Instruction 03/08, Canadian Forces Component Transfer and Component Transfer Career Programs
  • DPGR intranet site
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