DAOD 5002-6, Continuing Education Officer Training Plan – Regular Force
Table of Contents
1. Introduction
Date of Issue: 2011-11-09
Date of Last Modification: 2018-04-23
Application: This DAOD is an order that applies to officers and non-commissioned members of the Canadian Armed Forces (“CAF members”).
Supersession:
- CANFORGEN 156/05, Continuing Education Officer Training Plan – (CEOTP)
- CANFORGEN 053/12, CEOTP – Air Environmental Affiliated Degree - Pilot
- CANFORGEN 141/13, CEOTP –Degree Attainment Serving Engineer/Signals Officers
- CANFORGEN 030/14, CEOTP – Addition Preferred and Environmental Affiliation Degrees
- CF Military Personnel Instructions 09/05, Continuing Education Officer Training Plan
Approval Authority: Chief of Military Personnel (CMP)
Enquiries: Director Personnel Generation Requirements (DPGR)
2. General Principles
2.1 The CAF recognizes that the attainment of a baccalaureate degree:
- fulfills part of the professional development requirements for officers; and
- enables officers to develop their leadership abilities to the required standard.
2.2 Normally, a baccalaureate degree is a prerequisite to the enrolment of an officer applicant or for the promotion of an officer cadet/naval cadet to a commissioned rank, however under certain conditions it may be necessary for the CAF to accept applicants or to promote CAF members who lack a baccalaureate degree but who are otherwise suitable for employment as an officer.
2.3 A suitable applicant or CAF member who lacks a baccalaureate degree may become an officer under the Continuing Education Officer Training Plan (CEOTP) provided that they attain a baccalaureate degree prior to the completion of their variable initial engagement (VIE) or current terms of service.
Purpose
2.4 The CEOTP is a Regular Force officer production plan that enables the CAF to maintain the occupational health of officer military occupations. It supplements officer production in under-strength officer military occupations with applicants or CAF members, who are required to attain a baccalaureate degree suitable for the targeted officer military occupation prior to the completion of their VIE and any period of service requiring a waiver of right to release.
Production Criteria
2.5 The CEOTP is normally used when:
- shortages in an under-strength officer military occupation adversely affect service requirements; and
- recovery of the officer military occupation cannot be satisfied through the other officer production means (i.e. Regular Officer Training Plan, Direct Entry Officer Plan, and in-service commissioning and promotion plans).
2.6 An under-strength officer military occupation is one in which the:
- trained effective strength is equal to or less than 95% of its maximum authorized strength; and
- untrained effective strength in the officer military occupation is insufficient to fill the gap between the trained effective strength and the maximum authorized strength within a two-year period.
2.7 The CEOTP may also be used when an officer military occupation exceeds 95% of the maximum authorized strength but the intake requirement is limited to 20% of the annual production requirement for the officer military occupation.
The CEOTP and Officer Military Occupations
2.8 The CEOTP:
- is normally used to produce general service officers (GSOs) in officer military occupations managed by occupation authorities as set out in DAOD 5070-1 Military Employment Structure (MES) Framework that have requirements stipulated in the military occupation Entry Standards (ES), for example, a specific type of university degree (e.g., a baccalaureate degree in science) or professional certification, licensing or registration with a regulatory body (e.g., registered nurse) provided that the requirements for that officer military occupation can be attained using the educational assistance options provided for in the CEOTP.
Note – Officer military occupation ESs are available on the DPGR intranet site.
2.9 The CEOTP may not be used to produce the following specialist officers in officer military occupations: legal officers, medical officers and chaplains.
Production Planning
2.10 The officer military occupations open to the CEOTP are subject to officer production requirements which are determined by the Annual Military Occupation Review (AMOR) process as set out in CF Military Personnel Instruction 01/08, Annual Military Occupation Review (AMOR).
2.11 The CEOTP officer intake requirements are:
- determined by the career field and occupation authorities; and
- conveyed in the annual Strategic Intake Plan (SIP).
3. Selection
3.1 The CEOTP is a competitive application plan.
3.2 An applicant to the CEOTP may be a:
- civilian with or without prior CAF service;
- Regular Force NCM;
- Regular Force officer transferring from another officer enrolment plan; or
- Reserve Force officer or NCM transferring to the Regular Force.
Eligibility Criteria
3.3 A CEOTP applicant is required to:
- be a Canadian citizen if applying for full-time subsidized studies;
- meet or be capable of meeting the minimum operational standards for the Regular Force as set out in the DAOD 5023 series, including successful completion of the applicable CAF physical fitness test;
- possess the academic prerequisites for acceptance at the Royal Military College of Canada (RMC), a Canadian university, college or educational institute accredited by a provincial or territorial ministry, or federal government department that has degree-granting authority without condition in an acceptable course of study, leading to a baccalaureate degree that meets CAF requirements; and
- have sufficient time remaining to retirement age to:
- be able to complete the assigned terms of service as set out in CF Mil Pers Instr 05/05, The New CF Regular Force Terms of Service; and
- complete any period of obligatory service incurred in accordance with DAOD 5049-1, Obligatory Service, or any period of service requiring a waiver of right to release.
3.4 The following table outlines additional requirements for specific types of applicants:
| Type of Applicant | Requirement |
|---|---|
Civilian |
|
Regular Force NCM |
|
Regular Force officer transferred from another plan. |
|
Reserve Force member |
|
Applicant to the nurse military occupation |
|
Military Occupation Selection and Environmental Assignment
3.5 An applicant who meets the eligibility criteria may be assessed for military occupation selection and environmental assignment.
3.6 To determine the officer military occupation and environmental assignment, a CEOTP applicant is required to:
- meet the ESs for the targeted officer military occupations listed on the DPGR intranet site;
- meet the special requirements identified in the military occupational specification for the targeted officer military occupations listed on the DPGR intranet site;
- complete selection processing to measure cognitive ability, attributes and competencies to assess suitability for the targeted officer military occupations; and
- meet the minimum assigned medical standards, as set out in Annex E of A-MD-154-000/FP-000, Minimum Medical Standards for Officers/Non-Commissioned for the targeted officer military occupations.
3.7 The eligibility criteria, military occupational standards, requirements, specifications and assessment processes for application to the CEOTP are not normally waived.
Selection Process
3.8 The following table outlines the selection process:
| Step | Who does it? | Action | |
|---|---|---|---|
1 |
Determine CEOTP intake requirements |
|
|
|
|
||
2 |
Eligibility and suitability assessment |
|
|
3 |
Selection |
|
|
4 |
Offer |
|
|
5 |
Acceptance or refusal |
|
|
6 |
Enrolment, promotion, occupation transfer or component transfer |
|
|
7 |
BMOQ |
|
|
8 |
Prior Learning Assessment and Recognition (PLAR) and Individual Learning Plan (ILP) Initiation |
|
|
Rank
3.9 A selected applicant must be enrolled, appointed or component transferred as an officer cadet/naval cadet effective the date of enrolment, rank change or component transfer.
3.10 The rank of officer cadet/naval cadet is held until the date that BMOQ or an equivalency is granted, upon which promotion to second lieutenant/acting sub-lieutenant occurs. No promotion to commissioned rank must be back-dated prior to the date the CEOTP officer is granted the BMOQ or an equivalency.
3.11 Promotions to a higher rank may occur on enrolment, promotion, occupation transfer or component transfer under CAF promotion policy.
Pay Increment
3.12 Additional pay increments may be granted for any recognized period of qualifying service, academic or other special qualifications possessed by the applicant on enrolment or component transfer (see CBI 204.015, Pay Increments).
Compensation and Benefits
3.13 The following table outlines compensation and benefits available to CAF members including those enrolled or transferred under the CEOTP:
| Compensation and benefits include … | as set out or described in … |
|---|---|
pay |
Note – Rate of pay is dependant upon the assigned military occupation and any qualifications and additional pay increments granted on enrolment or component transfer. |
environmental, special and clothing allowances |
|
medical care |
|
dental treatment |
|
maternity and parental benefits |
|
leave |
|
Personnel Records Management
3.14 An applicant who is enrolled or a CAF member who is transferred, or promoted under the CEOTP must have the designation "CEOTP" entered under the commissioning plan field (i.e. Comm Plan) by CFRG or DGMC for purposes of the Canadian Forces Recruiting Information and Management System and the Human Resources Management System.
4. Baccalaureate Degree Attainment
4.1 The baccalaureate degree is completed through part-time or full-time studies at:
- the RMC;
- a Canadian university accredited by a provincial or territorial ministry, or a federal government department; or
- a college or educational institute accredited by a provincial or territorial ministry, or a federal government department that has degree-granting authority.
4.2 Acceptable Degree Requirements
CEOTP officer is normally required to attain a baccalaureate degrees as identified under CEOTP of the ES for the occupation for which they are assigned. This can be found on the DPGR website.
4.3 These baccalaureate degree programmes are normally completed via distance and distributed learning delivery methods. Through the PLAR process, a CEOTP officer may be awarded academic credits for academic credits attained at other educational institutes, and through Officer Professional Military Education and military training.
4.4 These baccalaureate degree programmes are normally completed via distance and distributed learning delivery methods. Through the PLAR process, a CEOTP officer may be awarded academic credits for academic credits attained at other educational institutes, and through Officer Professional Military Education and military training.
Ineligible Degree Programmes
4.4 The following degree programmes are not authorized under the CEOTP:
- a co-operative baccalaureate degree programme; or
- an advanced degree programme (i.e. a masters or a doctorate).
Educational Assistance
4.5 Educational assistance may be provided to a CEOTP officer in accordance with the following table:
| A CEOTP officer who is required to complete … | must do so … | with educational assistance provided, as applicable, under … |
|---|---|---|
a baccalaureate degree |
|
|
a Bachelor of Nursing or Bachelor of Science in Nursing degree programme at an accredited Canadian university or college that has degree-granting authority (see Note 2) |
|
|
a baccalaureate degree in engineering at the RMC or an accredited Canadian university (see Notes 2 and 3) |
|
|
Note 1 – A CEOTP officer may accept any scholarship, bursary or cash award that is not, by the terms of the prize, to be used for any payment that normally is paid or reimbursed by the CAF. Note 2 – A CEOTP officer shall be registered as a full-time student and follow the number of courses required in each semester to progress normally from year to year. Note 3 – To be considered for full-time subsidized education for a baccalaureate degree in engineering, an applicant or CAF member requires at least two years of completed academic credits in a baccalaureate degree in engineering or possession of a diploma of technology in an engineering field from an accredited community college or technical institute programme recognized by the Canadian Council of Technicians and Technologists or a provincial or territorial body of certified engineering technologists. |
||
Allocation of Duty Time by a CO
4.6 The CO of a CEOTP officer may:
- treat the residence of the CEOTP officer as the place of duty for that officer; and
- allocate time during the normal working day for the completion of required courses in accordance with an approved ILP to attain a baccalaureate degree.
4.7 In determining the duty time to be made available to a CEOTP officer, the CO must consider:
- operational effectiveness;
- unit taskings and requirements; and
- the personnel state of the unit.
4.8 If the operational tempo of the unit does not permit allocation of duty time for the studies of a CEOTP officer, a CO may authorize flexible hours of work to allow the CEOTP officer to attend or complete courses scheduled to take place during normal work hours.
Obligatory Service for Full-time Subsidized Studies
4.9 In accordance with DAOD 5049-1, a CEOTP officer will normally incur obligatory service when a course of study is six months or longer, and will be calculated on the basis of two months' service for each month of subsidized education or training, using the start and end dates of the course of study.
4.10 The duration of a course of study is counted in calendar months to the nearest half-month.
4.11 Obligatory service starts the day after the course of study of a CEOTP officer ceases.
4.12 A CEOTP officer is required to complete a waiver of a right to release to acknowledge the conditions and limitations that will affect their service as a result of having received full-time subsidized studies.
The ILP
4.13 An ILP is required by each CEOTP officer undertaking part-time studies.
4.14 A CEOTP officer must submit an ILP to CDA no later than six months after completing the BMOQ. The ILP and personal learning strategy are available on the CDA intranet site.
4.15 A CEOTP officer must indicate within the substantiation field, as a minimum:
- that they are a CEOTP officer;
- an outline for attaining a baccalaureate degree within the VIE or current terms of service; and
- any academic credits earned or pending through the conduct of a PLAR by the applicable educational institute.
4.16 CDA must:
- confirm that the course of study for the CEOTP officer is congruent with the members occupational ES as per the DPGR website; and
- register the ILP for the CEOTP officer in the CDA database.
4.17 Modification to the ILP for a CEOTP officer requires:
- substantiation from the CEOTP officer; and
- approval of the amendment by the CO, the DGMC and the education reimbursement approving authority.
Monitoring Academic Progress
4.18 The academic progress of a CEOTP officer must be monitored by the:
- CO of the CEOTP officer;
- the DGMC; CM
- CDA; and
- the applicable career field and occupation authority.
4.19 Monitoring advice and policy guidance are provided by:
- CDA;
- the DPGR; and
- the formation, base or wing PSO.
Reporting Academic Progress
4.20 Academic progress towards the completion of a baccalaureate degree must be reported by:
- a CEOTP officer through their chain of command to their CO;
- the CO of a CEOTP officer:
- on the personnel development review form; and
- on the personnel evaluation report form.
- an annual report from CDA to the DGMC, the DPGR and the career field and occupation authority:
- indicating the number and percentage of CEOTP officers in total, by career field and occupation authority, and officer military occupation, who have attained a baccalaureate degree;
- identifying recurring issues that prevent some CEOTP officers from pursuing or completing their courses of study; and
- including the individual academic progress of each CEOTP officer towards a baccalaureate degree.
Academic Progress Review Boards
4.21 The DGMC, with input from CDA and the career field and occupation authority, is required to conduct an academic progress review board for each CEOTP officer at five year intervals. A CEOTP officer and the CO may provide input to the board.
4.22 The board must:
- monitor the individual and aggregate baccalaureate degree completion rates;
- monitor amendments to ILPs as a result of exceptional circumstances such as:
- illness, injury or temporary disability;
- compassionate reasons;
- operational demands that prevent the completion of the baccalaureate degree by the end of the VIE or current terms of service;
- parental leave;
- other unforeseen circumstances; and
- make a recommendation concerning, but not limited to:
- postings that facilitate the completion of the studies; or
- an administrative review into the CEOTP officer's career (see DAOD 5019-2, Administrative Review).
Failure to Achieve Academic Progress
4.23 When an academic Progress Review Board (PRB) determines that a CEOTP officer has failed to make satisfactory academic progress because of factors within the officer's control, the board must refer the matter to the DGMC.
4.24 The DGMC must conduct an administrative review in accordance with DAOD 5019-2,and determine appropriate administrative action.
5. Career Progression
5.1 Professional development policy, which includes second language requirements, is set out in DAOD 5031-8, Canadian Forces Professional Development.
Military Occupation Transfer Options for Untrained and Trained CAF Members
5.2 A CEOTP officer who proceeds with a military occupation transfer is required to:
- meet the ESs and occupation special requirements used to assess suitability for military occupation selection for the targeted officer military occupations; and
- comply with the applicable CAF policies on military occupation transfer for untrained and trained CAF members.
5.3 A CEOTP officer may only be transferred from the initially assigned military occupation to another officer military occupation in accordance with the following table:
| If the baccalaureate degree is … | a CEOTP officer may … | under the category of … | to ... |
|---|---|---|---|
completed |
occupation transfer -untrained |
voluntary |
an officer military occupation for which the officer is suitable and there is an establishment position. |
compulsory |
|||
occupation transfer -trained |
voluntary |
an officer military occupation listed on the annual voluntary occupation transfer programme message. |
|
compulsory |
an officer military occupation for which the officer is suitable and there is an establishment position. |
||
in progress |
occupation transfer -untrained |
compulsory |
an officer military occupation open under the CEOTP for which the officer is suitable, the degree in progress is acceptable and there is an establishment position. |
occupation transfer - trained |
compulsory |
an officer military occupation open under the CEOTP for which the officer is suitable, the degree in progress is acceptable and there is an establishment position. |
|
Note – The voluntary occupation transfer of a CEOTP officer, whether trained or untrained, while pursuing their studies toward the attainment of a baccalaureate degree is not authorized. |
|||
Promotion to a Higher Rank
5.4 A CEOTP officer must not be promoted to the substantive rank of major/lieutenant-commander or higher rank without having attained a baccalaureate degree.
Subsequent Terms of Service
5.5 The following table sets out the conditions for offering subsequent terms of service:
| A CEOTP officer who, within the terms of the VIE or current terms of service, has ... | |
|---|---|
| attained a baccalaureate degree, |
|
| not attained a baccalaureate degree, |
|
Release or Relinquishment of Rank
5.6 A CEOTP officer may be released from the Regular Force in accordance with QR&O article 15.01, Release of Officers and Non-Commissioned Members, or may apply for permission to relinquish their officer rank in accordance with QR&O article 11.12, Relinquishment of Rank, for subsequent service as a NCM if the CEOTP officer:
- voluntarily declines to complete any further studies required for attainment of the baccalaureate degree;
- voluntarily withdraws from their course of study as a result of academic failure;
- voluntarily declines to complete any further basic military training or officer military occupation training;
- fails to attain a baccalaureate degree within the VIE or current terms of service;
- fails to achieve the BMOQ or officer military occupation training; or
- completes any period of service requiring a waiver of right to release or obligatory service incurred by the officer.
5.7 On the recommendation of the CO, a CEOTP officer who has applied to relinquish their officer rank must be referred to the nearest formation, base or wing PSO to determine eligibility and suitability for a NCM military occupation.
Voluntary Release After Subsidized Education or Training
5.8 QR&O article 15.07, Voluntary Release After Subsidized Education or Training, sets out the financial obligations incurred by a CEOTP officer who has received full-time subsidized education or training.
6. Compliance and Consequences
6.1 CAF members must comply with this DAOD. Should clarification of the policies or instructions set out in this DAOD be required, CAF members may seek direction through their CoC. Military supervisors have the primary responsibility for and means of ensuring the compliance of CAF members with this DAOD.
Consequences of Non-Compliance
6.2 CAF members are accountable to their military supervisors for any failure to comply with the direction set out in this DAOD. Non-compliance with this DAOD may have consequences for both the CAF as an institution, and for CAF members as individuals. Suspected non-compliance may be investigated. Military supervisors must take or direct appropriate corrective measures if non-compliance with this DAOD has consequences for the CAF. The decision of an L1 or other senior official to take action or to intervene in a case of non-compliance, other than in respect of a decision under the Code of Service Discipline regarding a CAF member, will depend on the degree of risk based on the impact and likelihood of an adverse outcome resulting from the non-compliance and other circumstances of the case.
6.3 The nature and severity of the consequences resulting from non-compliance should be commensurate with the circumstances of the non-compliance and other relevant circumstances. Consequences of non-compliance may include one or more of the following:
- the ordering of the completion of appropriate learning, training or professional development;
- the entering of observations in individual performance evaluations;
- increased reporting and performance monitoring;
- the withdrawal of any authority provided under this DAOD to a CAF member;
- the reporting of suspected offences to responsible law enforcement agencies;
- the application of specific consequences as set out in applicable laws, codes of conduct, and CAF policies and instructions;
- other administrative or disciplinary action, or both, for a CAF member; and
- the imposition of liability on the part of Her Majesty in right of Canada and CAF members.
7. Responsibilities
7.1 The following table identifies the responsibilities associated with this DAOD:
| The … | is or are responsible for … |
|---|---|
career field and occupation authorities |
|
career field and occupation advisors |
|
CDA |
|
CFRG |
|
DGMC |
|
RMC |
|
DPGR |
|
Canadian Forces Leadership and Recruit School |
|
formation, base, wing PSO |
|
CO |
|
CEOTP officer |
|
8. References
Acts, Regulations, Central Agency Policies and Policy DAOD
- DAOD 5002-0, Military Personnel Requirements and Production
Other References
- QR&O article 11.12, Relinquishment of Rank
- QR&O article 15.01, Release of Officers and Non-Commissioned Members
- QR&O article 15.07, Voluntary Release After Subsidized Education or Training
- QR&O Chapter 16, Leave
- QR&O article 34.07, Entitlement to Medical Care
- QR&O article 35.04, Entitlement to Dental Treatment
- CBI Chapter 204, Pay of Officers and Non-Commissioned Members
- CBI Chapter 205, Allowances for Officers and Non-Commissioned Members
- CBI Chapter 210, Miscellaneous Entitlements and Grants
- DAOD 5001-2, Maternity and Parental Benefits
- DAOD 5002-1, Enrolment
- DAOD 5002-3, Component and Sub-Component Transfer
- DAOD 5002-5, Canadian Forces Personnel Selection
- DAOD 5002-9, University Training Plan for Non-Commissioned Members – Regular Force
- DAOD 5003-5, Pregnancy Administration
- DAOD 5019-2, Administrative Review
- DAOD 5023-1, Minimum Operational Standards Related to Universality of Service
- DAOD 5023-2, Physical Fitness Program
- DAOD 5031-8, Canadian Forces Professional Development
- DAOD 5049-1, Obligatory Service
- DAOD 5060-0, Leave
- DAOD 5070-1, Military Employment Structure Framework
- CFAO 9-12, Regular Officer Training Plan
- A-MD-154-000/FP-000, Medical Standards for the Canadian Forces
- A-PD-055-002/PP-001, Canadian Forces Manual of Military Occupational Structure – Occupational Specification (available in hardcopy only)
- A-PP-005-LVE/AG-001, Canadian Forces Leave Policy Manual
- CF Military Personnel Instructions 17/04, Education Reimbursement for the Regular Force
- ADM(HR-Mil) Instruction 05/05, The New CF Regular Force Terms of Service
- CF Military Personnel Instruction 01/08, Annual Military Occupation Review (AMOR)
- CF Military Personnel Instruction 03/08, Canadian Forces Component Transfer and Component Transfer Career Programs
- DPGR intranet site
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