Guide 5218: Request to Amend Valid Temporary Resident Documents or Information Contained in the Confirmation of Permanent Residence
Table of contents
This is not a legal document. For legal information, refer to the Immigration and Refugee Protection Act and regulations or the Citizenship Act and regulations, as applicable.
This publication is available in alternative formats upon request.
Overview
Application package
This application package has:
- an instruction guide, and
- the forms you need to fill out.
The instruction guide:
- has information you must know before you submit your application, and
- explains how to fill out the forms and gather your supporting documents.
Read the instruction guide completely and then fill out each of the applicable forms.
The forms are designed with questions that will help the processing of your application.
Symbols used in this guide
This guide uses these symbols to draw your attention to important information:
Important information that you need to know to avoid delays or other problems.
Where to get more information.
Note: Tips that will help you with this application.
Before you apply
This application is for permanent residents or Canadian citizens who wish to correct errors made by Canadian immigration officials when recording certain personal information on the record of landing (IMM 1000) or confirmation of permanent residence.
It is also for temporary residents who wish to correct errors made by Canadian immigration officials when recording certain personal information on valid temporary resident documents.
Permanent resident documents
Your record of landing (IMM 1000) or confirmation of permanent residence is an historical document which contains information about you when you obtained the status of permanent resident in Canada.
IRCC will not amend the record of landing (IMM 1000) or confirmation of permanent residence even if it is a result of a clerical error. If an administrative or clerical error is made by IRCC, the amendment will be made in IRCC’s system of record and the client will be issued a verification of status (VoS) document free of charge.
What information may be corrected?
Information contained on your record of landing (IMM 1000) or confirmation of permanent residence will be amended only to correct errors made by Canadian immigration officials in recording the information you provided when you applied to come to Canada.
What information will not be corrected?
Your record of landing (IMM 1000) or confirmation of permanent residence is not an identity document. Therefore, it will not be amended to correct personal information that changed after the date permanent residence was granted.
Requests for these types of changes should go to the Registrar General of the province or territory in which you live.
Any amendments to names must conform to the Department’s policy which stipulates that the name indicated on the bar code of your passport when you entered Canada will be used for your immigration file and documents. If the name on your record of landing or confirmation of permanent residence matches the passport you used to enter Canada, your immigration records will not be amended.
Temporary resident documents
We will correct valid temporary resident documents if Canadian immigration officials have made an error in recording the information. If the name on your valid temporary resident document matches the passport you used for entry to Canada, your immigration records will not be amended.
Your valid temporary resident documents are meant to demonstrate to employers, schools, or other authorities that you are authorized to work, study, visit, or remain in Canada. The information contained in these documents should be the same as the information contained in your entry passport.
Changes made to personal information after you entered Canada will not be amended on your temporary resident document. The information on this document should match your passport. If the information on your passport changes, you should apply for a new document.
If your amendment request is different from the information contained on the passport and to which your temporary resident document is attached, your information will not be corrected.
What documents may be corrected?
The following documents may be amended only if they are valid (have not expired):
- visitor record (IMM 1442)
- work permit (IMM 1442)
- study permit (IMM 1442)
- permit to come into or remain in Canada (IMM 1263)
- temporary resident permit (IMM 1442)
Note: All expired temporary resident documents are considered historical records, and will not be amended.
Corrections to work permits
It is important that your work permit reflects exactly the name of your employer, your occupation and your working location (city) in Canada. If this information is incorrect during an inspection, it could result in the loss of your ability to work in Canada, and your employer could be fined.
If a typographical or editorial error has been made by Canadian immigration officials in the “Employer”, “Occupation”, “Employer Location” or “Fee Status” fields of your work permit, it will be corrected as per the above. The information in the work permit must match the original Labour Market Impact Assessment or Labour Market Impact Assessment-Exempt application submitted by your employer when you first applied.
Major changes to your employment situation, including switching employers, moving cities or changing positions (including promotions or demotions) require that you apply for a new work permit. For more information see Guide 5553 - Applying to Change Conditions or Extend Your Stay in Canada - Worker.
On or off campus work authorization on a study permit
You can amend a valid study permit if one of the following conditions or remarks does not appear on the document:
- May accept employment on the campus of the institution at which registered in full-time studies
- May work 24 hrs off-campus or full-time during regular breaks if meeting criteria outlined in section 186(v) of IRPR
- May accept employment on or off campus if meeting eligibility criteria as per R186(f), (v) or (w). Must cease working if no longer meeting these criteria
To amend your valid study permit to reflect one of the conditions or remarks listed above, submit a photocopy of your original letter of acceptance or a photocopy of your original letter of enrolment from your current designated learning institution.
Note: If the following remark is printed on your study permit: This permit does not permit the holder to engage in off campus employment in Canada, and you have become eligible to work on or off campus without a work permit (e.g., you have transferred to an eligible program of study), you must apply to change the conditions of your study permit and pay the applicable fee.
Urgent applications
In certain circumstances, you may qualify for urgent processing. If you meet one of the criteria outlined below, you must clearly mark “URGENT” on your mailing envelope. You must include proof as to why urgent processing is required. If you do not meet the criteria below or do not provide sufficient proof, your application will be placed in the regular processing queue.
The criteria for urgent processing are as follows:
- You face immediate loss of employment, or an employment opportunity, because you are not in possession of proof of your immigration information. Include an original letter from the employer indicating this requirement.
- You are unable to receive urgent services from other government departments at the federal, provincial, or municipal level as a result of the error that was made on your document. Urgent services may include medically urgent health services, obtaining a Social Insurance Number (SIN) if failing to obtain one will cause immediate loss of employment or an employment opportunity, etc.
You must provide proof of your situation, including:
- photocopies of any letters or other documentation from other federal, provincial or municipal government departments, or
- an original letter from your employer, or
- a letter explaining your situation, or
- any other documents you may have to support your request for urgent processing.
- Your application was seriously delayed due to an administrative error on the part of Canadian immigration officials. Include a letter explaining the situation, and any supporting document you may have.
Note: Requests relating to inclusion of references to on and off campus work authorization on a study permit do not qualify for urgent processing.
Communication from IRCC
The application form provides an opportunity to give us your email address. If you provide your email address, you are authorizing us to use your email address to communicate with you. This includes the transmission of personal information on your file or case and all correspondence regarding your Request to Amend Valid Temporary Resident Documents or Information Contained in the Confirmation of Permanent Residence [IMM 1436] (opens in a new tab) . If you have not indicated an email address, all correspondence will go to the mailing address you provided on your application form.
Step 1. Gather documents
Use the Document Checklist [IMM 1436] (opens in a new tab) to assist in gathering the documents you need to support your application and include it in your application. Failure to include the required documents will result in your application being returned to you without processing. Do not submit originals unless specifically requested, as these will not be returned to you.
Translation of documents
You must include the following along with any document that is not in English or French:
- the English or French translation; and
- an affidavit from the person who completed the translation (if they are not a certified translator).
Translations may be done by:
- a person who is fluent in both languages (English or French, and the unofficial language); or
- a Canadian certified translator (a member in good standing of a provincial or territorial organization of translators and interpreters in Canada).
If the translation isn’t done by a Canadian certified translator, the person who completed the translation must provide an affidavit swearing to their language proficiency and the accuracy of the translation.
The affidavit must be sworn in the presence of:
In Canada:
Authority to certify varies by province and territory. Consult your local provincial or territorial authorities.
Outside of Canada:
- a notary public
Authority to administer oaths varies by country. Consult your local authorities.
Important information: Translations must not be done by the applicants themselves nor by members of the applicant’s family. This includes a parent, guardian, sibling, spouse, common-law partner, conjugal partner, grandparent, child, aunt, uncle, niece, nephew and first cousin.
Note: An affidavit is a document on which the translator has sworn, in the presence of a person authorized to administer oaths in the country where the translator is living, that the contents of their translation are a true translation and representation of the contents of the original document. Translators who are certified in Canada don’t need to supply an affidavit.
Note: Original documents may be requested at any time during the processing of your application.
You must include:
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Original Request to Amend Valid Temporary Resident Documents or Information Contained in the Confirmation of Permanent Residence [IMM 1436] (opens in a new tab) completed and signed.
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A photocopy of one piece of federal or provincial /territorial government issued photo identification or if unavailable, a photocopy of government issued or internationally recognized photo identification before your entry to Canada. This could include:
- your driver’s license
- your photo health card (if applicable)
- your entry passport or travel document used to enter Canada. Include only copies of the passport or
travel document pages showing:
- Passport number
- Date of issue and expiry
- Photo, name, date, and place of birth
Note: If you no longer have your entry passport, include a copy of the pages listed above from your current passport. Since the information contained on your original passport simplifies the retrieval of your records, this may result in delays in the processing of your application. Please ensure that you have included your name at the time of entry to Canada on your application form, even if you do not have your original passport.
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Photocopy of one piece of government issued or internationally recognized identification from outside Canada before your entry to Canada indicating that an error was made in recording your information. This could include:
- your marriage certificate, if applicable,
- your school records, identity cards, or other government-issued documents from outside Canada prior to your entry to Canada,
- your birth certificate.
Note: If the country in which you were born does or did not issue birth certificates, include an alternate official document providing the date, place of birth and names of your parents. This may include a baptismal certificate, family composition form, etc.
Note: Baptismal certificates, birth certificates and marriage certificates issued in Québec before January 1, 1994, are no longer accepted for issuing replacement documents and certified true copies. If you have one of these certificates you must obtain a new document. This can be done by contacting the office of the Registrar of Civil Status of Québec at one of the following numbers: Québec 418-644-4545, Montréal 514-644-4545, elsewhere in the province 1-877-644-4545. Information can also be obtained by visiting their website.
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A photocopy of any legal documents showing name, gender or date of birth changes. This is only necessary if you have obtained a legal name, or date of birth change before becoming a permanent resident or entering Canada.
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Immigration document to be amended; either:
- Your original valid Work Permit, Study Permit, Visitor Record, or Permit to Enter and Remain in Canada (IMM 1442 or IMM 1263) if you are applying for an amendment to these documents.
- A photocopy of your record of landing (IMM 1000) or confirmation of permanent residence if you are applying for an amendment to one of these documents.
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If you qualify for urgent processing, include proof of urgency (see section on Urgent Applications)
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Photocopy of the death certificate or provincial/territorial vital statistics document if the application is submitted on behalf of a deceased person.
Note: If the person has been deceased for less than 20 years, you are required to provide proof that you are the executor or administrator of the estate and proof of your identity. Proof of your identity is a photocopy of one piece of federal or provincial/territorial government issued photo identification.
Step 2. Complete the application
Filling out the application
Follow the step-by-step instructions below to complete the application forms.
The following are the forms that must be filled out and submitted:
- Request to Amend Valid Temporary Resident Documents or Information Contained in the Confirmation of Permanent Residence (IMM 1436) (opens in a new tab)
- Use of a Representative (IMM 5476), if applicable.
Get the instructions (opens in a new tab)
Step 3. Mail the application
Track your application
If you’re submitting a paper application, we recommend you use a postal or courier service with tracking so you have proof your application was delivered.
Follow the instructions below to submit your application:
- Print your name and address at the top left-hand side of the envelope,
- Affix sufficient postage (top right of the envelope).
(Your Name)
(Your Address)
(Your Postal Code)
Request to Amend Valid Temporary Resident Documents or Information Contained in the
Confirmation of Permanent Residence
Operations Support Centre (OSC)
P.O. Box 8784 STN T CSC
Ottawa, Ontario K1G 5J3
If sent by private courier or registered mail:
Request to Amend Valid Temporary Resident Documents or Information Contained in the
Confirmation of Permanent Residence
Operations Support Centre (OSC)
365 Laurier Avenue West,
Ottawa, Ontario K1A 1L1
Note: If you require proof of delivery, send your application form and supporting documents by Express Post, Priority Post or registered mail.
Urgent applications
If your application is urgent and meets the criteria for urgent processing, mail your completed application by registered mail to the address shown above and write “Urgent” on the envelope.
What happens next?
Once your application has been received, it will be processed and you will be advised whether your request has been approved or refused. Processing times can change. You can obtain current processing times on our website.
Approved requests
If your request for an amendment to a valid temporary resident document is approved, you will receive a new temporary resident document (IMM 1442) reflecting the amendment(s).
If your request for an amendment to your record of landing or confirmation of permanent residence is approved, you will receive a verification of status document that will show the amendment that was recorded in the system. Please present the VoS document with your original record of landing (IMM 1000) or confirmation of permanent residence when you are asked to present your entry documents.
Refused request
If your request is refused, you will receive a letter with the reason(s) for the decision. The letter will also confirm that a note was made on your immigration file indicating that you made a request for a correction. The original documents that you submitted will be returned to you.
If you wish to request a change to your personal information for reasons other than errors made by Canadian immigration officials, refer to IRCC’s identity management procedures.
If you move
Ensure that your address (including your email address) will be valid for the entire processing period. Documents lost in the mail are not our responsibility. If your documents are lost in the mail you will be required to re-apply with new documents.
If you move or your address changes before your application has been processed, you must advise us by changing your address online.
Need help?
If you need help, you can find answers to your questions by visiting the Help Centre.
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