Special or diplomatic passport (adult): How to apply for an official passport

1. Get your documents ready

You need to include these documents with your application:

• the original copy of your proof of citizenship
• 1 identity document (copies are acceptable with guarantor’s signature and date on both sides of the copy of the document to indicate the originals have been seen)
• 2 identical passport photos.
  • On the back of 1 photo, the photographer must write:
    • the photographer’s name, address, and postal code
    • the date the photo was taken
    • signed by the guarantor
• A copy of 1 of the following documents:
  • the signed Travel Authority and Advance form
  • the Posting Confirmation Form (PCF)
  • a signed letter from your department
• A detailed flight itinerary, if available
• Additional forms you need to apply for a visa for the country you’re travelling to (if applicable).
  • If you need a foreign visa:
    • Add 3 to 45 business days (depending on the country) to the 15 business days it takes for us to process your passport application. Each country sets its own visa requirements and processing times. We have no influence over the time it takes a foreign mission to issue a visa.
    • Complete the Visa Facilitation form (PPTC 639) (PDF, 1.6MB).

If you’re an employee of Global Affairs Canada, submit an Agreement regarding continued custody of diplomatic passport– PPTC 446 (PDF, 1.07MB)

You may need extra documents if:

• you’re from National Defence or the Canadian Armed Forces
• you’re being posted abroad
• you’re replacing a lost, stolen or damaged passport
• you’re changing the gender identifier on your passport
• you changed your name

2. Fill out the application form

Complete the adult special or diplomatic application form (PPTC 636) (PDF, 1.6MB).

Remember to:

• Sign each page
• Include the guarantor’s information
• Make sure your guarantor signs
  • the application form
  • the back of 1 of the photos

3. Find out if you need a visa

If you’re travelling to a country that requires a visa, add 3 to 45 business days (depending on the country) to the 15 business days it takes for us to process your passport application. Each country sets its own visa requirements and processing times. We have no influence over the time it takes a foreign mission to issue a visa.

Find out if you need a visa

4. Pay the fees

Special or diplomatic passport: $225

Visa: $90 per visa (if required).

For Departments and Agencies: Complete and include the Passport Information Billing form (PPTC 467) (PDF, 64KB).

For Crown Corporations: Complete and include the Credit Card Payment Authorization form (PPTC 084) (PDF, 98KB).

5. Submit your application

Submit a complete application to avoid delays

Before you submit your application, check that it’s complete. If your application is incomplete, we return it to you without processing it. This may cause travel delays.

By mail, by courier or by messenger

Use a certified courier or traceable mail service to reduce the delivery time of your application and help protect your documents.

In person

Official Travel
Place du Centre
200 promenade du Portage, Commercial Level 2
Gatineau, Quebec
J8X 4B7

Hours: Monday – Friday, 8:00 a.m. to 4:00 p.m. (Eastern Time)