Canadian Armed Forces Military Personnel Instructions 01/26 – Promotion and Other Rank Changes
1. Identification
Date of Issue: 2026-03-05
Application: This instruction applies to officers and non-commissioned members (NCMs) of the Canadian Armed Forces (CAF), both Regular Force and Reserve Force, hereinafter referred to as CAF members, unless specified by component or sub-component.
Supersession:
- CANFORGEN 028/95, Career Policy – NCM Promotions
- CANFORGEN 016/00, Promotion Refusal
- CANFORGEN 060/00, Acting Pay/Rank
- CANFORGEN 115/03, Promotion Criteria – Officers – Regular Force
- CANFORGEN 021/04, Naval NCM Promotion Policy
- CANFORGEN 184/11, Advance Application of New Promotion Policy for WIA CF Members
- CANFORGEN 154/12, Degreed Officer Corps Policy and the Primary Reserve
- CANFORGEN 176/12, Military, Dental, Legal, Medical, Chaplain and Pharmacy Training Plans – Military Occupation Transfer and Relinquishment of Rank
- CANFORGEN 013/13, Promotion of P Res NCMs Without Leadership Qualification
- CANFORGEN 177/13, AES OP Career Policy – Promotion
- CANFORGEN 051/15, Time in Rank Requirements for Promotion Under the Special Commissioning Plan
- CANFORGEN 077/15, Rank and Promotion Upon Commissioning for In-Service Commissioning Plans, Regular Force
- CANFORGEN 150/15, Time in Rank for Promotion to the Rank of Captain/Lieutenant(N) Specialist Occupations
- CANFORGEN 159/15, Promotion and Pay Pilot Training Delay for Service Reasons
- CANFORGEN 162/15, Training, Education and Promotion of Continuing Education Officer Training Plan (CEOTP) Officers - Acting Major/Lieutenant-Commander (Maj/LCdr) Rank
- CANFORGEN 012/17, De-Link Medical Category and Promotion
- CANFORGEN 036/17, Officers Music Amendment to Promotion Table in CFAO 11-6
- CANFORGEN 038/17, Promotion Policy for Members on MATA/PATA
- CANFORGEN 064/17, HRA and FSA New Occs – Guidance on Promotion & Selection
- CANFORGEN 071/17, Corrects CANFORGEN 015/17
- CANFORGEN 103/17, Primary Reserve Officers – Time in Rank
- CANFORGEN 146/17, Clarification on Effective Promotion Date Policy and Established Position
- CANFORGEN 165/17, Amendments to Dental Technician, 00335
- CANFORGEN 175/17, CFAO 11-6. CFAO 49-5, and CFAO 49-12 Amendments to De-Link Medical from Promotion
- CANFORGEN 023/18, Amendment to CFAO 9-63 Medical and Dental Officer Training Plans – Only Para 8 of CFAO 9-63 is Superseded and applies to Civilian Applicants Only
- CANFORGEN 071/18, Authority for Relinquishment of Rank
- CANFORGEN 092/18, Under-Ranked and out of Sequence (Bypass) Promotion Effective Date Clarification
- CANFORGEN 071/19, Clarification of List of Specialist Occupations in CFAO11-6
- CANFORGEN 103/20, Medical Category and Promotion Screening
- CANFORGEN 092/22, Direction on Promotions in a Persistent COVID-19 Environment
- JAG 5640-1 (JAG) 27 April 2005, Promotions – Direct Entry Legal Officers
- VCDS 5640-1 (DDFP)12 August 2016, Implementation of a Retention Strategy for MOSID 00390 Medical Specialists
- DGMC memorandum 5640-1 (A/DMCPG) dated 10 Jul 16, Effective Date of Promotion and Enter Promotion Zone (EPZ) Dates of Junior Officers
- DGMC memorandum 5640-1 (DMCPG) dated 21 Dec 15, Promotion While on Temporary Medical Category
Approval Authority: This instruction is issued under the authority of the Chief Military Personnel (CMP).
Enquiries: Administrative Response Centre (ARC).
2. Definitions
Effective Date; effective date of promotion or other rank change (date d’entrée en vigueur)
The day on which a CAF member assumes a new substantive rank or on which an acting rank, or a reversion, relinquishment or reduction in rank begins.
Note – Effective date includes the day of appointment to Master Corporal/Master Sailor (MCpl/MS). (Defence Terminology Bank (DTB) record 697441)
Enter Promotion Zone (EPZ) (Date) (date d'entrée dans la zone de promotion)
The day on which a CAF member has completed the minimum time in rank and is eligible for consideration for promotion to the next rank.
Note 1 – Eligibility requires the accumulation of a specified time in the CAF member’s current rank and military occupation.
Note 2 – Time in rank in other than the CAF member’s current military occupation may also be counted. (DTB record number to be assigned)
Merit Principle (Principe du mérite)
The principle guiding the selection for promotion of a CAF member based on their relative standing on an objective comparative list.
Note – This also includes selection from a pool of their peers derived from the objective comparative list. (DTB record number to be assigned)
Occupational Functional Point (OFP) (niveau professionnel de compétence)
The point at which a military member completes all developmental period one (DP1) individual training and education, which permits first employment in an assigned military occupation.
Note – At OFP, a member is posted off the basic training list or subsidized university training list into a trained effective establishment position and counted as trained effective strength.
(DTB record 41430)
Promotion (promotion)
The progression of a CAF member from one substantive rank to a higher substantive rank.
Note 1 – The granting of an acting rank is not a promotion.
Note 2 – The following advancements in rank are not promotions: Private (Basic) to Private (Trained); Aviator (Basic) to Aviator (Trained); and Sailor 3rd Class to Sailor 2nd Class. (DTB record number to be assigned)
Promotion Condition (condition de promotion)
A situation, circumstance, factor, or state that must exist or be present before a CAF member can normally advance to the next higher substantive rank, or else a promotion cannot happen. Conditions cannot be waived but conditions established by the CDS can be modified by the CDS.
Promotion Standard (norme de promotion)
An established and pre-determined benchmark level of achievement, personal accomplishment such as military training, qualification and/or experience criteria, time in rank to EPZ, and physical fitness evaluation required to advance to the next higher substantive rank. The CDS can waive standards on a case-by-case basis or on a general policy basis such as for accelerated promotion or achieving a qualification through Prior Learning and Recognition (PLAR).
Rank Change (changement du grade)
A promotion, a grant of acting rank, or a relinquishment, reversion or reduction of rank. (DTB record number to be assigned)
Reduction in Rank (rétrogradation)
[A] compulsory demotion from a substantive or temporary rank to a lower rank consequent upon a sentence imposed by a court martial or a sanction imposed in respect of a service infraction. (QR&O 1.02).
Relinquishment of Rank (abandon de grade)
A voluntary return to a lower rank as requested by an officer or NCM and approved by an appropriate authority. (based on QR&O 11.12 and DTB record 697452).
Reversion of Rank (retour à un grade inférieur)
The ordered or directed return to lower rank other than by reduction. (based on QR&O 1.02 and DTB record 34182)
Time Credit for Promotion (TCP) (l'ancienneté comptant pour l'avancement)
The number of days calculated based on the CAF member’s previous military service, rank, military and civilian qualifications which may be credited towards the “time in rank for promotion” standard.
Note – TCP only applies to the initial rank on enrolment or transfer.
| Abbreviation | Complete Word or Phrase |
|---|---|
| ALP | Advanced Leadership Programme |
| ATL | Advance Training List |
| APS | Active Posting Season |
| BMOQ | Basic Military Officer Qualification |
| BMQ | Basic Military Qualification |
| BTL | Basic Training List |
| CAFJOD | CAF Junior Officer Development |
| CAFTG | CAF Transition Group |
| CDA | Canadian Defence Academy |
| CEOTP | Continuing Education Officer Training Plan |
| CFRP | Commissioning From the Ranks Plan |
| CHRA | Canadian Human Rights Act |
| CJCR | Cadets & Junior Canadian Rangers |
| CMC | Canadian Military College |
| COATS | Cadet Organizations Administration and Training Service |
| COS | Change of Strength |
| CR | Canadian Rangers |
| CRPG | Canadian Rangers Patrol Group |
| CT | Component Transfer |
| DGMC | Director General Military Careers |
| DMILC | Director Military Careers |
| DOTP | Dental Officer Training Plan |
| DP | Developmental Period |
| EC | Establishment Change |
| ED&T | Exempt Drill and Training |
| EPZ | Enter Promotion Zone |
| GQ | General Qualification |
| ILP | Intermediate Leadership Programme |
| JCSP | Joint Command & Staff Programme |
| LWOP | Leave Without Pay (& Allowances) |
| MDTP | Military Dental Training Plan |
| MEL(s) | Medical Employment Limitation(s) |
| MLTP | Military Legal Training Plan |
| MMTP | Military Medical Training Plan |
| MCTP | Military Chaplain Training Plan |
| MPTP | Military Pharmacy Training Plan |
| MOT | Military Occupation Transfer |
| MOTP | Medical Officer Training Plan |
| NCMSTEP | NCM Subsidized Education & Training Plan |
| N/A | Not applicable |
| NSP | National Security Programme |
| NSSC | National Security Studies Course |
| OCC | Officer Commanding a Command |
| OFP | Occupational Functional Point |
| PaCE | Performance and Competency Evaluation |
| PLAR | Prior Learning and Recognition |
| PLQ/PLP | Primary Leadership Qualification/Programme |
| QL | Qualification Level |
| RCSU | Regional Cadet Support Unit |
| RESO | Reserve Entry Scheme – Officers |
| RQ | Rank Qualification |
| ROTP | Regular Officer Training Plan |
| SCP | Special Commissioning Plan |
| SLP | Senior Leadership Programme |
| SRCP | Special Requirements Commissioning Plan |
| SUTL | Subsidized University Training List |
| TCP | Time Credit for Promotion |
| TEE | Trained Effective Establishment |
| TES | Trained Effective Strength |
| TIR | Time in Rank |
| UTPNCM | University Training Plan NCM |
4. Policy Direction
Context
4.1 In the profession of arms, rank indicates a CAF member’s level of expertise, responsibility, and the authority to exercise command. CAF members hold ranks commensurate with the positions they are expected to fill in the hierarchy of the institution as they progress in their careers. The primary mission outcome for CAF performance management, development and promotion systems is that CAF members are performing effectively in their roles and are well suited to their position and rank. However, promotion is not an entitlement. Being merited for promotion does not imply that promotion to the next higher rank will automatically follow. In all circumstances, the promotion of a CAF member is based on the merit principle, or acting rank is used to meet the needs of the service. Other rank changes can occur through reduction in rank, relinquishment, or reversion of rank.
Purpose
4.2 The purpose of this instruction is to amplify DAOD 5511-0, Promotion and Other Rank Changes and prescribe the policies and procedures for the promotion and other rank changes of CAF members. This includes appointment to Master Corporal/Master Sailor (MCpl/MS), reduction, relinquishment and reversion of rank. This instruction also addresses commissioning as it is a necessary pre-requisite to promotion beyond the rank of Officer Cadet/Naval Cadet (OCdt/NCdt).
Policy Statement
4.3 The CAF is committed to the promotion, appointment or other rank changes of CAF members through a fair, objective, and defensible process to meet the needs of the service in filling vacancies in the CAF establishment. Promotion, appointment or other rank changes will take place when the conditions and standards for promotion, or circumstances for other rank changes, as prescribed in regulations, are met.
Types of Rank
4.4 The annexes to this instruction describe the procedures to be followed for promotion or appointment and other changes to a CAF member’s rank. Pursuant to QR&O Chapter 3, Rank, Seniority, Command and Precedence rank and the appointment of MCpl/MS denote the authority to exercise command over CAF members holding a subordinate rank. The types of rank that can be held by CAF members are:
- Substantive:
- The substantive rank of an officer is the officer's confirmed rank. In this way it is their permanent rank. An officer cannot be reverted in rank for inefficiency or upon conviction by a civil authority. An officer can relinquish their rank and revert to a lower rank.
- The substantive rank of an NCM is that rank below which cannot be reduced except by reduction or reversion in rank. NCMs can be reverted in rank for inefficiency or upon conviction by a civil authority;
- Temporary. A CAF member who is on active service may be authorized, in accordance with orders issued by the CDS, to hold, in addition to their substantive rank, a higher temporary rank. Temporary rank refers to a rank awarded for the duration of the active service, when it is known that active service will cease at some point. It is normally associated with service in the Special Force component of the CAF. Pursuant to QR&O article 11.02(3), an officer or NCM who is enrolled or placed in the Special Force may be promoted to temporary rank or granted acting rank only. CAF members from other components placed in the Special Force may be given a higher temporary rank while in the Special Force, particularly if placed in positions of command for which they do not hold the appropriate substantive rank. The CAF member is promoted temporarily to the rank of the position they are appointed to if their substantive rank is lower than what the position requires. They revert to their substantive rank upon transfer back to their originating component. Once temporary rank is authorized for use, approval authority for temporary rank rests with the authorities listed in section 5.2; and
- Acting. A CAF member may be granted an acting rank higher than the member's substantive rank:
- for an indefinite period. When granted for an indefinite period, it takes the form of Acting (Lacks Qualification) rank also known as “Acting Lacking” (AL) rank; or
- for the period during which the member is filling a position on the establishment for which a rank higher than the member’s substantive or temporary rank is authorized. When granted for the period during which a CAF member is filling a higher ranked position, it takes the form of Acting While So Employed (AWSE) rank. See Annex F for more details on the use of AL and AWSE rank.
Note 1 – Promotions are normally to substantive rank. AL rank may be granted when a member is missing a promotion prerequisite. A CAF member can hold only one substantive rank.
Note 2 – Temporary rank is always higher than a CAF member’s substantive rank. Acting rank is always higher than a CAF member’s substantive or temporary rank.
Note 3 – In accordance with QR&O 3.08, Master Corporal Appointment a Cpl/S1 may be appointed as MCpl/MS. The rank of a MCpl/MS remains that of Cpl/S1. Therefore, while the appointment of MCpl/MS is not a rank, for ease of reference in this instruction whenever “promotion” is used, this includes the appointment to MCpl/MS or AL MCpl/MS, unless a distinction needs to be made.
Note 4 – The use of temporary rank is suspended until authorized by the CDS.
Note 5 – The Schedule to the National Defence Act (NDA) sets out the ranks used in the CAF. QR&O 3.01(3), (4) and (5), Ranks and Designation of Ranks set out designations of ranks for CAF members wearing the naval, army and air force uniforms. Rank abbreviations are in accordance with A-AD-121-F01/JX-000, Manual of Abbreviations – Department of National Defence and the Canadian Forces. See the table to QR&O 3.01, Ranks and Designation of Ranks for additional designations of ranks for CAF members.
5. Operating Principles
General
5.1 To implement this policy, the CAF must:
- maintain a process to determine the number of promotions required any given year based on vacancies in the CAF establishment for each component;
- ensure adherence to conditions and standards for promotion;
- state the circumstances by which rank changes can occur; and
- maintain a process to recommend and approve promotions or other rank changes.
Authority
5.2 Approving authorities for promotion and other rank changes of CAF members pursuant to QR&O 11.01, Authority for Promotion are listed in the table below.
| Promotion/Rank Change to … | requires the approval of … |
|---|---|
| BGen/Cmdre and above |
|
| Col/Capt(N) |
|
| Regular Force LCol/Cdr and below to 2Lt/ASLt, except RMC OCdts/NCdts |
Note – Includes grant of Acting While So Employed (AWSE) rank pursuant to CAFMPI 01/24, Acting Rank or Appointment (While So Employed) For Lieutenant-Colonel/Commander and Below. |
| Regular force CWO/CPO1 and below to MCpl/MS |
Note – Includes grant of Acting While So Employed (AWSE) rank pursuant to CAFMPI 01/24, Acting Rank or Appointment (While So Employed) For Lieutenant-Colonel/Commander and Below. |
| Primary Reserve LCol/Cdr |
|
| Primary Reserve Maj/LCdr and below |
|
| Primary Reserve CWO/CPO1 and MWO/CPO2 |
|
| Primary Reserve WO/PO1 and below |
|
| RMC OCdts/NCdts to 2Lt/A/SLt, and any simultaneous promotion to Lt/SLt if applicable depending on the enrolment plan |
|
|
|
| LCol/Cdr or any lower rank for CAF members of the Supplementary Reserve placed on active service |
Note – See DAOD 2020-4, Supplementary Reserve and CAFMPI 02/15, Supplementary Reserve for details on promotion in the Supplementary Reserve. |
| LCol/Cdr of the COATS |
|
| Maj/LCdr or any lower rank of the COATS |
|
| Cpl, MCpl or Sgt of the Canadian Rangers (CR) |
Note – See Canadian Army Order (CAO) 11-99 for details on promotion in the CR. |
Eligibility Criteria for Promotion
5.3 In accordance with to QR&O 11.02, Conditions Governing Promotion the MND, CDS or an officer with the delegated authority may promote a CAF member to a higher rank when the following criteria are met:
- there is an appropriate vacancy in the total establishment for the CAF member’s component, expressed by the TEE in rank and military occupation,
- the appropriate authority recommends the promotion, and
- the CAF member meets such promotion conditions and standards as the CDS may prescribe.
5.4 The MND, CDS, or an officer so delegated the authority may also grant acting rank, or approve other rank changes such as reversion, reduction in rank, relinquishment, or revocation of a MCpl/MS appointment. AWSE may be granted by DGMC for Regular Force members of LCol/Cdr rank and below and an OCC for members of the Primary Reserve. See Annex F and CAFMPI 01/24, Acting Rank or Appointment (While So Employed) for LCol/Cdr and Below for more details.
Note – Posthumous promotions. Pursuant to QR&O 15.01(2), Release of Officers and Non-Commissioned Members where the service of a CAF member is terminated by death, their release shall be recorded for that reason. Therefore, a deceased CAF member is no longer a member and cannot be promoted. If a CAF member should have been promoted prior to their death and an error was made in not promoting them, a promotion authority may correct the error. The CAF member must have met all the conditions and standards for promotion prior to their death.
Promotion on Merit
5.5 CAF members are normally promoted to fill vacancies in the total establishment for the CAF member’s component, based on merit and the needs of the service. Promotion to higher rank is an act of trust and confidence that the member’s demonstrated competencies are commensurate with what is deemed necessary to exercise the authority granted and to discharge the responsibilities assigned in the next rank. Competence may be acquired through training, education, employment experience, and self-development (see DAOD 5031-8, CAF Professional Development) so that determinations about the competence of any individual to assume a higher rank should take all these factors into account, including the demonstrated level and quality of performance in each area. Merit is determined through promotion selection boards for Regular Force CAF members, or other objective comparative processes as determined by an OCC/L1 for Reserve Force CAF members if selection boards are not used. Where promotion pools are used, a selection board process determines in which pool a CAF member will be placed. Merit also includes meeting all conditions and standards for promotion pursuant to QR&O 11.02.
5.6 Promotion from Cpl/S1 through to MWO/CPO2 and from Capt/Lt(N) through to LCol/Cdr is competitive within each occupation at each rank level. Promotion to the rank of CWO/CPO1 and to Col/Capt(N) is competitive within each occupation. Promotion to the rank of BGen/Cmdre or above is by selection from merit-based promotion pools. See Annex J for the use of promotion pools for promotion.
5.7 There is no obligation to promote until the entire TEE for each rank and occupation is filled. The health of an occupation may require that some positions at various ranks be left vacant. A vacancy at the next rank does not automatically equate that a promotion for a merited CAF member will occur.
Promotion Conditions and Standards
5.8 Pursuant to QR&O 11.02, Conditions Governing Promotion in addition to the conditions of there being a vacancy in the establishment and a recommendation for promotion by the appropriate authority, CAF members must meet certain promotion standards and such other conditions as the CDS may prescribe for promotion to substantive rank. These conditions and standards are detailed in Annex A.
Promotion Recommendation
5.9 The result of a promotion selection board in the Regular Force is a list of all CAF members who are recommended for promotion for that year. Once the appropriate promotion authority approves this list, CAF members can be selected for promotion from this list based on the needs of the service. For the Reserve Force, a CO’s recommendation for promotion submitted to the promotion authority fulfils the condition that a member must be recommended for promotion by the appropriate authority.
Promotion Year
5.10 The promotion year is 1 January to 31 December of the same calendar year. Promotion selection lists, when used, are effective on 1 January of the year for which they are for and remain valid until 31 December of that same year. A promotion can be effective on any date during the promotion year.
5.11 For Reserve Force CAF members, the effective date of promotion is the date on which the promotion authority approves the promotion or the date stipulated by the promotion authority when they approve the promotion.
Out of Sequence Promotion
5.12 When a promotion selection list is used, CAF members may be promoted out of sequence during the promotion year to fill vacancies in the establishment as they arise. When an out of sequence promotion occurs, a bypassed CAF member who is not assigned to a position at the next rank by 1 December will be promoted effective 1 December of that promotion year. This recognizes the standing they merited on the promotion selection list and allows the CAF member to be promoted with their peers. Assignment to a position at the new rank must be done as soon as practicable thereafter. This must be done no later than the next APS for Regular Force members.
5.13 An out of sequence promotion that will result in the bypassed CAF member not being promoted until the next calendar year is an exceptional event which requires the approval of the CMP for officers, or a delegated promotion authority for NCMs. If approved, the CAF member’s promotion is protected into the following year with adjustments made to that year’s promotion forecast.
Note – The out of sequence promotion policy does not apply to those selected for promotion via the promotion pool process which is detailed in Annex J.
Presentation of Promotion
5.14 A promotion is only effective on the date set by the approval authority. A CAF member’s new rank should be presented as close as possible to the effective date, keeping in mind that pay in the new rank does not start until the effective date regardless of when the promotion is presented. The officer presenting the promotion should be at least one rank higher than the CAF member being promoted. For example, a Maj/LCdr can present a Capt/Lt(N) with their new Maj/LCdr rank. Presentation of the new rank must not occur until confirmation that the screening and applicable due diligence in paragraph 5.15 have been completed.
Promotion Screening and Due Diligence
5.15 The time lapse between when the appropriate authority recommends a promotion, the promotion approval authority approves a promotion and a rank change instruction or some other such notification of an approved promotion necessitates that screening and due diligence be done at unit level to verify that there has not been any change in circumstances that could affect the CAF member’s suitability for the intended promotion. Unit COs must use the form DND 4100, Promotion / Appointment Verification Screening found in the Defence Forms Catalogue for this verification. While the unit CO is not the approving authority for promotions above the rank of Cpl/S1, their concurrence signifies that there in nothing in the CAF member’s current status that would preclude a promotion. See Annex B for details.
5.16 The DND 4100 includes a self-certification portion for certain ranks that the CAF member being promoted or being appointed to a command or command team position must also completed. This includes appointments to deployed CO and Regimental Sergeant Major (RSM) or equivalent positions at any rank: deployed MWO/CPO2, CWO/CPO1, Capt/Lt(N), Maj/LCdr or LCol/Cdr for units or Task Forces that are not, at the time of deployment, currently COs or RSMs domestically.
6. Promotion Process
General
6.1 Designated CAF authorities must ensure the following:
- promotion is always based on a confirmed requirement for a CAF member to fill a vacancy at a higher rank. There must be an established accountable position authorized through the VCDS establishment change (EC) process;
- selection for promotion must be free from real or perceived bias. When selection boards are used, board members must have completed the mandated unconscious bias training prior to sitting on the board;
- a CAF member who does not meet the established standards for promotion is not promoted unless the CDS approves a waiver, or they can be granted AL rank under certain circumstances as detailed in Annex F;
- a CAF member who is on Counselling and Probation (C&P) in accordance with DAOD 5019-4, Remedial Measures is not promoted while they are on C&P;
- a CAF member who is on compassionate status in accordance with CAFMPI 02/25, Contingency Cost Moves for Personal Reasons, Compassionate Status and Compassionate Posting cannot be promoted to substantive rank while on compassionate status, except for promotions to Cpl/S1 or up to Capt/Lt(N);
- a CAF member on LWOP or a Reserve Force CAF member on ED&T is not promoted except if the LWOP or ED&T is for Maternity or Parental (MATA/PATA) leave;
- any reduction in rank occurs only upon a sentence imposed by a court martial or a sanction imposed by a summary hearing in respect of a service infraction; and
- any reversion of rank occurs pursuant to QR&O 11.10 Reversion and Remustering for Inefficiency and QR&O 11.11, Reversion Upon Conviction by a Civil Authority.
Promotion or Other Rank Change Process
6.2 The promotion or other rank change process is detailed in Annex B. The steps involved for promotion are as follows:
- assessment, which occurs through the annual performance appraisal cycle and through selection boards when held, or other assessment process;
- verification of the requirement to fill a vacancy on the establishment at the next rank based on the needs of the service;
- a recommendation for promotion from the appropriate authority based on an approved selection board list or other objective comparative process result;
- approval by the appropriate promotion authority; and
- completion of promotion screening and due diligence.
6.3 These steps can be modified as applicable for AWSE rank or other rank changes, but must always include a recommendation, approval by the appropriate authority and completion of screening and due diligence.
Time in Rank (TIR) to Enter Promotion Zone (EPZ) for Promotion
6.4 The table below depicts the time normally required to be served in each rank in a CAF member’s current military occupation to EPZ for promotion to the next rank. EPZ is detailed in Annex C.
| Next Rank | TIR Required to EPZ |
|---|---|
| Cpl/S1 |
|
| MCpl/MS |
|
| Sgt/PO2 |
|
| WO/PO1 |
|
| MWO/CPO2 |
|
| CWO/CPO1 |
|
| Lt/SLt |
|
| Capt/Lt(N) |
Note – For certain specialist occupations one year TIR may be credited for a master’s degree applicable to the occupation or two years TIR may be credited for a master’s degree plus at least one year civilian professional experience post master’s degree. See Appendix 1 to Annex C for details; and
|
| Maj/LCdr |
|
| LCol/Cdr |
|
| Col/Capt(N) |
|
| BGen/Cmdre & Above |
|
7. Responsibilities
Responsibilities Table
7.1 The following table identifies the responsibilities associated with this instruction:
Note – For Regular Force CAF members in controlled ranks, the initial action commences within DGMC before the various authorities listed can or do act.
| The …. | Has or have the responsibility (ies) to: |
|---|---|
| CDS |
|
| CMP |
|
| Environmental Comds/L1 Comds |
|
| Reserve Force Formation Commanders, (Naval Reserve, Division, Wing, Brigade or equivalent) |
|
| DGMC |
|
| Commander CDA |
|
| DSA |
|
| DPGR |
|
| Unit COs |
|
| DMCPG |
|
8. References
Acts, Regulations, Central Agency Policies and Policy DAOD
- National Defence Act
- Canadian Human Rights Act
- Employment Equity Act
- Accessibility Act (Accessible Canada Act)
- QR&O 1.02, Definitions
- QR&O Chapter 3, Rank, Seniority, Command and Precedence
- QR&O Chapter 10, Transfer, Attachment, Secondment, and Loan
- QR&O Chapter 11, Promotion, Reversion and Compulsory Occupation Transfer
- QR&O Chapter 12, Promotion of Officers
- QR&O Chapter 14, Promotion and Reclassification of Non-Commissioned Members
- Order in Council P.C. 1989-583 of 6 April 1989 (available in paper copy only)
- CBI 203.24, Temporary or Acting Ranks
- CBI 204, Pay of Officers & Non-Commissioned Members
- DAOD 1000-7, Policy Framework for Military Personnel Management
- DAOD 5511-0, Promotion and Other Rank Changes
Other References
- DAOD 2020-0, Reserve Force
- DAOD 2020-1, Primary Reserve
- DAOD 2020-2, Canadian Rangers
- DAOD 2020-3, Cadet Organizations Administration and Training Service
- DAOD 2020-4, Supplementary Reserve
- DAOD 5002-1, Enrolment
- DAOD 5002-3, Component and Sub-Component Transfer
- DAOD 5002-7, Non-Commissioned Member Subsidized Training and Education Plan Regular Force
- DAOD 5019-2, Administrative Review
- DAOD 5023-0, Universality of Service
- DAOD 5023-1, Minimum Operational Standards Related to Universality of Service
- DAOD 5023-2, Common Military Tasks Fitness Evaluation
- DAOD 5049-1, Obligatory Service
- DAOD 5059-0, Performance Appraisal of Canadian Forces Members
- DAOD 5070-0, Military Employment Structure
- DAOD 5070-1, Military Employment Structure Framework
- CJCR Gp O 5511-1, Promotions – Cadet Organizations Administration and Training Service
- CAFMPI 20/04, Administrative Policy of Class A, Class B and Class C Reserve Service
- CAFMPI 03/08, Canadian Forces Component Transfer and Component Transfer Career Programs
- CAFMPI 02/15, Supplementary Reserve
- CAFMPI 01/16, Non-Commissioned Members Professional Development Leadership Programmes’ Administrative Procedures
- CAFMPI 03/22, Special Requirements Commissioning Plan
- CAFMPI 01/24, Acting Rank or Appointment (While So Employed) For Lieutenant-Colonel/Commander and Below
- CAFMPI 02/25, Contingency Cost Moves for Personal Reasons, Compassionate Status and Compassionate Posting
- CAF Occupation Specifications (can only be accessed on the DWAN)
- Director General Military Careers (can only be accessed on the DWAN)
- Form DND 4100, Promotion/Appointment Verification Screening (found in Defence Forms Catalogue) (this document can only be accessed on the DWAN)
- A-PD-229-001/AG-001, Canadian Armed Forces Selection Board Guidance Manual (this document can only be accessed on the DWAN)
- Military Human Resources Records Procedures (MHRRP) Manual (this document can only be accessed on the DWAN)
- JAG 5640-1 (JAG) 27 April 2005, Promotions – Direct Entry Legal Officers (Available on request to the DMCPG 2)
- VCDS 5640-1 (DDFP) 12 August 2016, Implementation of a Retention Strategy for MOSID 00390 Medical Specialists (Available on request to the DMCPG 2)
9. Annexes
- Annex A: Conditions and Standards for Promotion
- Annex B: Promotion Process
- Annex C: Seniority, Time in Rank (TIR) and Enter Promotion Zone (EPZ) Date
- Annex C: Appendix 1: Commissioning and Promotion of OCdts/NCdts to Higher Rank
- Annex D: Effective Date of Promotion, Appointment and Other Rank Changes
- Annex E: Accelerated Promotion
- Annex F: Acting Rank
- Annex G: Remedial Measures and Promotion
- Annex H: Leave Without Pay & Allowances (LWOP) and Promotion
- Annex I: Promotion Following Reduction in Rank
- Annex J: Use of Promotion Pools for Promotion